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Robotics Coordinator

2 months ago

Louisville, United States UofL Health Full time
Overview

We are hiring for a Robotics Coordinator for Mary & Elizabeth.

The Robotics Surgery Coordinator supports services performing robotic procedures and possesses a working knowledge of the principles of aseptic technique, and perioperative policies and guidelines. The robotic coordinator must have knowledge of surgical procedures, an understanding of human surgical anatomy, and proper positioning of surgical patients. The robotics coordinator must be able to anticipate the surgeon and team's needs.This position is responsible for the daily support of robotic surgeries, management of equipment, being the point of contact for any robotic related questions (system, technical or clinical), and clinical troubleshooting during robotics procedures. The robotics coordinator works collaboratively with the operating room leadership. The robotics coordinator functions autonomously in the performance of assigned responsibilities and works collaboratively with physicians, staff, and management to support the mission, vision, values, and strategic plan of Mary and Elizabeth Hospital. The Robotics Surgery Coordinator is responsible for developing and engaging a highly skilled, functioning, and cohesive team. This is achieved through hands on support and mentoring as well as developing and implementing standardized work, competency tools, and educational events for the entire multidisciplinary robotics team including nurses, surgical technicians, and surgical assistants. They will identify and respond appropriately to both internal and external customer needs by maximizing utilization of available resources and help maintain quality standards for responsive service by actively participating in data collection, management, and analysis of key quality indicators.

Responsibilities Job Description

The Robotics Surgery Coordinator supports services performing robotic procedures and possesses a working knowledge of the principles of aseptic technique, and perioperative policies and guidelines.  The robotic coordinator must have knowledge of surgical procedures, an understanding of human surgical anatomy, and proper positioning of surgical patients. The robotics coordinator must be able to anticipate the surgeon and team's needs.

This position is responsible for the daily support of robotic surgeries, management of equipment, being the point of contact for any robotic related questions (system, technical or clinical), and clinical troubleshooting during robotics procedures.  The robotics coordinator works collaboratively with the operating room leadership. The robotics coordinator functions autonomously in the performance of assigned responsibilities and works collaboratively with physicians, staff, and management to support the mission, vision, values, and strategic plan of Mary and Elizabeth Hospital. The Robotics Surgery Coordinator is responsible for developing and engaging a highly skilled, functioning, and cohesive team. This is achieved through hands on support and mentoring as well as developing and implementing standardized work, competency tools, and educational events for the entire multidisciplinary robotics team including nurses, surgical technicians, and surgical assistants. They will identify and respond appropriately to both internal and external customer needs by maximizing utilization of available resources and help maintain quality standards for responsive service by actively participating in data collection, management, and analysis of key quality indicators.

  • Manages daily robotic surgery schedule for discrepancies/proper robot block utilization
  • Works effectively with surgery schedulers and charge nurses to resolve conflicts and resource concerns
  • Sends out robot availability to maximize utilization of robotic systems
  • Orders and maintains robotic instrument/accessory inventory
  • Oversees, orders, and coordinates maintenance on anGil'ary supply/equipment related to robotic surgery
  • Provides input for annual budget for Capital Ancillary Equipment related to Robotics Program
  • Maintains and updates OR/hospital guidelines/protocols related to robotic surgery
  • Meets with Senior Director of Perioperative Services and Data Analysis team to discuss/provide updates on Robotics Program
  • Meets regularly with Robotic clinical team leads to discuss clinical level events/needs/updates
  • Co-conducts and assists with agenda development for Robotic Steering Committee meetings

Clinical

  • Helps troubleshoot da Vinci systems during robotic procedures
  • Collaborates with OR charge nurse and managers to support cases and develop/maintain robotic surgery teams
  • Supports new surgeons and residents with onboarding to robotic surgery
  • Establishes a training pathway for all new hires and current staff being training to work in robotic rooms which will include online module, hands-on in-services, and proctored cases
  • Establishes clinical competencies for all staff involved in robotic procedures and guidelines for annual testing to assure competency                                 /
  • Coordinates in-services to Sterile Processing Department regarding cleaning and sterilization of Specialty Robotic Instruments and accessories as needed
  • Promotes standardized work for room and back table set ups as well as docking/undocking and room turnover
  • Assures OR staff competency for safe pre-, intra-, and post-operative safe handling of the da Vinci systems
  • Assists with the development of custom packs appropriate for the case and standardization of instrument trays (Robotic and accessory)

•· Strong relationship building skills and the ability to make and use connections throughout Uofl Health to complete projects and m

  • Strong initiative and be able to gather and analyze information skillfully and be able to brainstorm alternative resources and directions.
  • Must be able to break down complex tasks in£..manageable parts in a systematic, detailed way and consider input from several sources.
  • Must be detail orientation in gathering relevant data while attending to essential details; checks work for accuracy and quality

Must be able to problem-solve by identifying and resolving problems in a timely manner, as well as develop alternative solutions when needed.

  • Must have great flexibility and the ability to continually look for ways to make appropriate adjustments and changes - rather than identifying why things cannot be accomplished - to meet to the changing needs of Uofl Health and the Patient Experience Department

Language Abilitv:

  • Adequate conversational English is required in order that the individual be able to take direction from management, understand how to complete job tasks, communicate adequately with patients and co-workers as necessary, understand and follow safety

· guidelines, and organizational policies.

Reasoning Ability:

  • Must have ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Must have the ability to interpret an extensive variety of instructions and deliver successful  results.                                  _,,
  • Ability to identify and understand issues, problems, and opportunities; determines course of action; develops appropriate solutions.

Computer Skills:

  • Must be comfortable working with Microsoft Word, Microsoft Excel, and PowerPoint if necessary.
  • Must have the ability to learn and use the electronic documentation system appropriately.
  • Must have the capacity to learn other relevant systems and databases, as needed.

Additional Responsibilities:

  • Show commitment to service, organizational values and professionalism through appropriate conduct and demeanor.
  • Maintains confidentiality and protects sensitive data.
  • ·Adheres to organizational and department specific safety standards and guidelines.
  • Works collaboratively and supports efforts of team members.
  • Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff, and the broader health care community.