Administrative Program Coordinator

2 weeks ago


Duarte, United States City of Hope Full time

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

The Administrative Program Coordinator provides vital support across institutional programs, assisting department management with the efficient administration of activities. Key responsibilities include maintaining regulatory and departmental records in strict compliance with ACCME Guidelines, coordinating meetings and events, and preparing reports and communications. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks, as well as experience in regulatory compliance and effective collaboration across departments.

As a successful candidate, you will:

  • Administrative: Experience in preparing and organizing educational meetings across the enterprise, ensuring smooth execution and alignment with institutional goals.
  • Travel Coordination: Skilled in coordinating and arranging visits with community partners, including providing comprehensive personnel support during these engagements.
  • Compliance: Proficient in monitoring and maintaining regulatory policies in accordance with institutional standards and the Accreditation Council for Continuing Medical Education (ACCME) guidelines.
  • Program Administration: Capable of performing a variety of duties, including program administration, organizational analysis, budget preparation, contract and grant administration, and facilities support.
  • Financial Management: Experience in assisting with budget development by gathering, analyzing, and reporting data. Ability to monitor assigned budgets, report variances, and provide accurate projections and recommendations as needed.
  • Systems and Personnel Support: Adept at providing systems and personnel support to ensure efficient program operations.

Qualifications

Basic education, experience and skills required for consideration:

  • Bachelor's Degree Required.
  • 3 or more years of progressively responsible experience and multiple project administrative duties.
  • Practice a high level of integrity and honesty in maintaining confidentiality.

Additional Information:

  • This position requires mandatory travel. 25% travel required. Local or out of state.
  • Schedule can fluctuate due to high activity volume and event requests.

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, pleaseCLICK HERE.



  • Duarte, United States City of Hope Full time

    Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County,...


  • Duarte, California, United States Talentrupt RPO Full time

    Job SummaryWe are seeking a highly skilled Administrative Coordinator to provide exceptional support to our team. The ideal candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team.Key Responsibilities:Provide administrative support to multiple supervisors, including fielding phone...


  • Duarte, California, United States City of Hope Full time

    The City of Hope Comprehensive Cancer Center seeks a highly skilled Cancer Center Administrator to join its senior administrative leadership team. This critical role involves overseeing business and research operations, collaborating closely with the Senior Vice President, Research Operations/AD COHCCC Administration, and managing financial planning,...


  • Duarte, United States ICON Consultants, Inc. Full time

    The Senior Administrative Assistant will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. This role is responsible for handling details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional...


  • duarte, United States ICON Consultants, LP Full time

    The Senior Administrative Assistant will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. This role is responsible for handling details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional...


  • Duarte, United States ICON Consultants, LP Full time

    The Senior Administrative Assistant will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. This role is responsible for handling details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional...


  • Duarte, California, United States City of Hope Full time

    Transformative Leadership OpportunityCity of Hope seeks a visionary Administrative Director to lead the Stephenson Pancreatic Cancer Research (SPCR) LLC team. As a key member of the leadership team, you will oversee the administration of the Stephenson Prize, including organizing the annual Stephenson Symposium, facilitating the awarding of the Stephenson...


  • Duarte, United States ICONMA Full time

    Our Client, Health Insurance company, is looking for an Administrative Assistant III for their Duarte, CA/ Hybrid location. Responsibilities: Performs administrative and office support activities for multiple supervisors. Duties may include fielding phone calls, receiving and directing visitors, typing, filing, and faxing. Skills in word...


  • Duarte, California, United States City of Hope Full time

    Program Manager for Radiology Research OperationsThe City of Hope is seeking a highly skilled and experienced Program Manager for Radiology Research Operations to join our team. This individual will provide programmatic management for the development of assigned programs in radiology and its clinical and translational research operations.Key...


  • Duarte, United States TalentBurst Full time

    Title: Admin/Clerical - Administrative Assistant I Location: Duarte CA 91010 Duration: 06 Months (Contract to Hire) Shift: 8am to 5 pm The Specimen Logistics Specialist working in the Pathology Logistics receiving area is responsible for the efficient and accurate processing of laboratory samples and collection/transport supplies throughout the client...


  • duarte, United States TalentBurst Full time

    Title: Admin/Clerical - Administrative Assistant I Location: Duarte CA 91010 Duration: 06 Months (Contract to Hire) Shift: 8am to 5 pm The Specimen Logistics Specialist working in the Pathology Logistics receiving area is responsible for the efficient and accurate processing of laboratory samples and collection/transport supplies throughout the client...

  • Program Assistant II

    2 weeks ago


    Duarte, United States Foothill Family Full time

    SUMMARY The Program Assistant II provides general administrative, reception, clerical support, and assistance with client and data program tasks, such as answering phones, greeting/welcoming clients, preparing electronic reports, filing and copying. Schedule is 18 hours per week. ESSENTIAL DUTIES AND RESPONSIBILITIES Opens and closes office. Greets...


  • Duarte, California, United States Cambridge HS Full time

    Job SummaryThe Director of Staff Development is responsible for managing, developing, and directing the overall operation of the nursing department at Cambridge HS. This role requires a strong leader who can ensure daily PPD requirements are met, coordinate with the Administrator to recruit and select nursing staff, and develop and coordinate orientation...

  • MDS Coordinator RN

    1 month ago


    Duarte, United States Royal Oaks Full time

    Royal Oaks in Bradbury, CA, one of several HumanGood communities recognized as a Best CCRC-2024 by U.S. News & World Report, is seeking a Part-time, Temporary MDS Coordinator RN.The MDS Coordinator RN develops, completes, and transmits resident assessments (MDS - Minimum Data Set) in accordance with current Federal and State standards. The incumbent applies...


  • Duarte, California, United States Opportunities For Learning Full time

    Job Title: Special Education SpecialistAbout the Role:We are seeking a dedicated and passionate Special Education Specialist to join our team at Opportunities For Learning. As a Special Education Specialist, you will play a critical role in providing instruction to students with special needs and identified learning disabilities in a special education...


  • Duarte, United States Duarte Unified School District Full time

    We believe learning occurs in a culture of caring and respect. Provide school health and nursing services to students of DUSD as assigned by the district nurse; work cooperatively with staff, administration, parents and students; implement specialized health care procedures, including but not limited to, glucose testing, administration of insulin,...


  • Duarte, California, United States Cambridge HS Full time

    Job Title: Director of Staff DevelopmentCambridge HS is seeking a highly skilled and experienced Director of Staff Development to join our team. As a key member of our nursing department, you will be responsible for managing, developing, and directing the overall operation of the nursing department in accordance with current federal, state, and local...


  • Duarte, California, United States Monrovia Post Acute Full time

    Job OpportunityWe are seeking a dedicated and compassionate individual to join our team as an Activities Specialist at Monrovia Post Acute. As a key member of our care team, you will play a vital role in enhancing the lives of our residents through engaging and meaningful activities.ResponsibilitiesAssist in the planning, implementation, and evaluation of...


  • Duarte, California, United States Xanitos Full time

    Xanitos Seeks EVS Assistant Director for City of HopeAs an Assistant Director, you will oversee the operational needs of the EVS Department, coordinating tasks and ensuring staff is trained according to The Joint Commission guidelines. You will schedule staff to meet facility needs while adhering to budgetary constraints. In the absence of the Unit Director,...


  • Duarte, California, United States Vulcan Materials Full time

    Learn the Operations:As a key member of the Vulcan Materials team, you will participate in hands-on training to develop your skills in operating crushing and processing equipment, pit development, drilling and blasting practices, mobile equipment operation, quality control, customer service, maintenance, and facility operations.Key Responsibilities:-...