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Medical Education Meeting Planner

4 weeks ago

Fort Worth, United States Compunnel Full time
Job Summary:

The Medical Education Meeting Planner is responsible for overseeing all aspects of meeting planning for Medical Education programs from inception to completion.

This role partners with internal teams to deliver high-quality events while ensuring an excellent customer experience.

The position includes managing the entire event cycle, including venue sourcing, contract negotiations, AV/production sourcing, transportation, event design, attendee management, onsite support, and post-event evaluations, along with budget management and reconciliation.

Key Responsibilities:
  • Manage event planning for Medical Education courses, Advisory Board Meetings, and Innovation Councils.
  • Prepare budgets, monitor expenditures, and manage all logistics for events ranging from 40-100 attendees.
  • Conduct site selection, issue RFPs, and present proposals.
  • Cultivate relationships with hotel and AV partners while staying attuned to industry trends and market conditions.
  • Ensure compliance with all regulations, including interactions with Health Care Providers (HCP) and business conduct policies.
  • Troubleshoot and handle issues during events, ensuring smooth execution.
  • Track and process all event-related changes, including participant details and rooming lists.
  • Oversee client experiences throughout the entire event lifecycle, from pre-event meetings to post-event reviews.
Required Qualifications:
  • 2-4 years of meeting planning and coordination experience, preferably in the medical industry.
  • Bachelor’s Degree.
  • Ability to manage complex event logistics and maintain high-level customer service.
  • Experience in budget management, contract negotiation, and event reporting.
Preferred Qualifications:
  • Familiarity with regulatory reporting such as Open Payment reporting.
Certifications:
  • Cvent Event Management Certification preferred.


Education: Bachelors Degree

Certification: Cvent Event Management Certified