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Office Manager Prospect Place S

2 months ago

Brooklyn, United States CENTER FOR URBAN COMMUNITY SVC Full time
Description

The Center for Urban Community Services, (CUCS), is an acclaimed human services organization and one of the nation's largest providers of housing and social services. CUCS is a leader in implementing new practices, sharing knowledge and assisting in shaping local, state and national strategies, so that persons who are homeless, low-income, living with mental illness, or have other special needs can live successfully in the community.
OFFICE MANAGER

Prospect Place is a 90 bed shelter for women who are diagnosed with SPMI. We work together to move clients from shelter into housing and to maintain their placement in the community. Our site has onsite groups, psychiatry, medical and case management services. Prospect Place is located in Prospect Heights, Brooklyn.
Responsibilities:

The Office Manager is responsible for ensuring the effective operation of all of the administrative support activities at a particular site or program unit. The Office Manager is expected to work closely with the Program Director and the management team to ensure that these activities effectively support the overall operation of the program. This individual must possess a good knowledge of office procedures and the ability to identify and address operational problems. The Office Manager is expected to exercise initiative and judgment and provide support and guidance to all staff. In addition, the Office Manager has the opportunity to assist with the development and provision of tenant services at both residences.

The Office Manager is responsible for creating and maintaining program data in excel and other databases, fiscal management of site funds including Representative Payee, managing program budgets, vendor management, maintain inventory of office equipment and manage office equipment service contracts as necessary, purchase of program and office supplies, and site liaison to IT. The Office Manager may be assigned additional duties.

Requirements

  • High School Diploma or equivalent
  • 3 years relevant experience
  • Strong word-processing skills including extensive experience with MS Word
  • Strong spreadsheet/Excel skills, database experience a plus
  • Strong interpersonal and organizational skills, and the ability to multi-task
  • Good written and verbal communications skills
  • Experience working in supportive housing a plus