Executive Admin II

2 weeks ago

Culver City, United States MindSource Full time
Job Title: Executive Admin/ Project Coordinator
Job Location: Culver City, CA
Job Duration: 12+ Months
Payrate: $35-40/hour on W2 + Benefits
Please see the job description below:
This ideal candidate should be able to multi-task, gate-keep, prioritize incoming requests, work with initiative and independently, and be prepared to assist with special projects and meet unanticipated demands. This person will need to exhibit the utmost professionalism and a high EQ as they will be communicating regularly with both internal and external contacts ranging from the entry level to the most senior. This role will be exposed to highly confidential and sensitive information and therefore demands the highest level of discretion at all times.

Key Qualifications
Expertise in working with other administrative assistants in scheduling complex meetings
Exemplifies a can-do attitude, is adaptable, a team player, highly motivated and can stay calm under pressure
Superior interpersonal, verbal and written communication abilities
Exceptional listening skills and the capacity to transform what employees are saying into ideas for improving the employee experience
Ability to communicate effectively with senior executives and their assistants
Motivated, flexible self starter
Proactive problem solving abilities to deal with challenging deadlines and priorities
Comfort with ambiguity; able to react effectively to unanticipated change
Discretion in handling confidential materials and issues
Excels under pressure while maintaining a calm demeanor
Works well independently and within a team

Description
Manage daily calendars showing flexibility and problem solving abilities, adjust and prioritize schedules due to last minute changes and conflicting meetings, coordinate with executive schedules and meeting room availability
Support the elevation of the employee experience, helping to keep projects on track
Plan excellent events, including catering and food coordination, venue identification and bookings, and making certain the event itself meets the intended goals for that event
Ensure key meetings - with both internal leadership/teams across the company and with external business partners - go off without a hitch
Make it a point of pride to know who to go to within Apple for any need that may arise
Process expense reports and POs

Requirements
Minimum of 3 years experience supporting senior executives or cross-functional teams
BA or BS preferred
Strong verbal and written communication ability

Preferred Qualifications
Minimum of 3 years experience supporting senior executives or cross-functional teams
3+ years relevant experience coordinating engagement programs and/or Org events
BA or BS preferred
Strong verbal and written communication ability

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