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Administrative Specialist

2 months ago

San Antonio, United States Abacus Technology Full time


Administrative Specialist

Job Locations

US-TX-San Antonio

Job ID

2024-7703

Overview

Abacus Technology is seeking an Administrative Specialist to provide task and management support to the Command, Control, Communication, Intelligence and Networks (C3I&N) Directorate at Lackland AFB. This is a full-time position.

Responsibilities

  • Provide staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications.
  • Ensure leadership is kept informed on all issues of interest that relate to the mission of the Directorate.
  • Monitor progress toward accomplishment of various taskings and initiatives.
  • Provide support by supplying the information and background for the preparation of program events.
  • Draft documents for the approval and signature of leadership.
  • Disseminate program policy and specific initiative guidance for members of the organization.
  • Coordinate, document, monitor, and support a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.
  • Prepare background information and invite required meeting participants ensuring documentation of the meetings are properly filed.
  • Maintain scheduling documents and requirements for video and online conferencing set up and execution.
  • Provide travel planning and execution support.


Qualifications

4+ years experience in an administrative role including at least 2 years in a DoD environment. HS diploma or GED. Must have experience supporting senior staff through daily administrative tasks. Strong communication skills and attention to detail. Strong organizational skills and ability to multi-task. Able to work independently and with a team. Experience in MS Office software, including MS Excel, MS Word and MS PowerPoint required; experience in MS Project and MS Access a plus. Must be a US citizen and hold a current Top Secret clearance with SCI access (TS/SCI).

Applicants selected will be subject to a U.S. government security investigation and must meet eligibility requirements for access to classified information.

EOE/M/F/Vet/Disabled