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Administrative Specialist

2 months ago

San Antonio, Texas, United States ICF Full time
Job Title: Training and Communication Administrative Specialist

ICF is seeking a highly skilled Training and Communication Administrative Specialist to join our team. As a key member of our national technical assistance project, you will play a critical role in supporting the development and maintenance of a national case coordination program.

Key Responsibilities:
  • Provide administrative support to project teams, ensuring the effective and efficient delivery of project deliverables.
  • Support the creation of materials for client updates and external reporting.
  • Collaborate with the Training and Communication teams to provide administrative support and achieve project goals.
  • Ensure accurate and timely internal and external reporting.
  • Coordinate meetings, including agenda and minutes, as needed.
Requirements:
  • Bachelor's degree in social work, public administration, communications, public relations, or a related field.
  • Minimum 1-year professional project coordination experience, including coordinating projects, tasks, deliverables, and reporting.
  • Excellent communication and interpersonal skills, with the ability to work effectively with project staff and external partners.
  • Proficient in MS Office applications, including Word, Excel, and PowerPoint.
Preferred Skills:
  • Working knowledge of Unaccompanied Children, ORR, and child welfare.
  • Experience working for a refugee program.
  • Basic proficiency in the use of Smartsheet, Power BI, or similar applications.
Professional Skills:
  • Ability to promote and contribute to an equitable and inclusive organizational culture and environment.
  • Strong team player with excellent project coordination skills and the ability to manage competing priorities.
  • Exceptional analytical, problem-solving, and decision-making capabilities.
  • Excellent verbal, interpersonal, and written communication skills.