Administrative Intern

2 weeks ago

Irving, United States Kleinfelder Full time
Job Description

Take Your Career to the Next Level

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's local area operational support teams coordinate and lead We are looking for teammates that are interested in providing high level and proactive support to different service lines

Step into Your New Role

Kleinfelder's Irving, TX office is currently searching for an Administrative Intern to join our Team.

We are looking for an Administrative Intern to perform general administrative tasks so the technical staff can focus on technical work which is billable to clients. You will help the front-desk receptionist, including distributing correspondence and redirecting phone calls, handle payables, invoicing, job set up tasks along with various office duties. To be successful in this opportunity, you should have a pleasant personality, as this is also a customer service role.

Responsibilities
  • Typing, preparing contracts, logging / scanning contracts
  • Opening Opportunities
  • Printing all pre-invoices for updating, managing the updates, and submitting for processing
  • Submit bills to accounts payable
  • Filing all items
  • Ensure various types of meeting minute forms are opened per type of meeting
  • Scan as needed
  • Various other duties as assigned
Position Requirements

Candidate need a desire and ability to learn various aspects of the administrative role in support of Kleinfelder's engineers, scientists, project managers, etc. They also need to be enrolled in a college program.
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (printers/copiers/scanners, postage, UPS)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills, extremely detail oriented
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school diploma or GED required


Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

  • Executive Administrator

    1 day ago

    Irving, United States Talent Groups Full time

    Salary: $70-$80k/yearFully onsite in Irving, TXDirect Hire roleSummary:In this role, you will serve as the Executive Admin to the CIO,You will be accountable for challenging and complex assignments that require tact, independent judgment, and action.You will be the first point of contact between the executive and internal/external clients representing the...

  • Executive Administrator

    1 day ago

    Irving, United States Talent Groups Full time

    Salary: $70-$80k/yearFully onsite in Irving, TXDirect Hire roleSummary:In this role, you will serve as the Executive Admin to the CIO,You will be accountable for challenging and complex assignments that require tact, independent judgment, and action.You will be the first point of contact between the executive and internal/external clients representing the...

  • Administrative Assistant

    4 weeks ago

    Irving, United States Boy Scouts of America Full time

    Council website: Position OverviewThe BSA is looking for an individual who is detailed oriented, have excellent time management skills, and proficient in providing a wide variety of administrative and staff support services to the Controller & Risk Management team. This position reports to the VP, Controller & Risk Management.The administrative assistant...

  • Administrative Assistant

    1 month ago

    Irving, United States Boy Scouts of America Full time

    Council website: Position OverviewThe BSA is looking for an individual who is detailed oriented, have excellent time management skills, and proficient in providing a wide variety of administrative and staff support services to the Controller & Risk Management team. This position reports to the VP, Controller & Risk Management.The administrative assistant...

  • Administrative Specialist

    2 weeks ago

    Irving, Texas, United States Talent Groups Full time

    Job DescriptionVizient Inc. is seeking an Administrative Specialist to provide support to the Spend Management Business unit, specifically to the VP Member Diversity and Community Initiatives, along with others in the leadership organization.Spend Management executives and their teams operate in fast-paced environments driven toward customer success. You...

  • Administrative Specialist

    1 month ago

    Irving, United States Talent Groups Full time

    Hybrid Details: Onsite 3 days/week (Tuesday-Thursday)Duration: 3 - 6 months to hireJob DescriptionOur client is seeking an Administrative Specialist to provide support to the Spend Management Business unit, specifically to the VP Member Diversity and Community Initiatives, along with others in the leadership organization.Spend Management executives and their...

  • Administrative Specialist

    4 weeks ago

    Irving, United States Talent Groups Full time

    Hybrid Details: Onsite 3 days/week (Tuesday-Thursday)Duration: 3 - 6 months to startPay: $25- $28/hr W2Job DescriptionOur client is seeking an Administrative Specialist to provide support to the Spend Management Business unit, specifically to the VP Member Diversity and Community Initiatives, along with others in the leadership organization.Spend Management...

  • Administrative Specialist

    4 weeks ago

    Irving, United States Talent Groups Full time

    Hybrid Details: Onsite 3 days/week (Tuesday-Thursday)Duration: 3 - 6 months to hireJob DescriptionOur client is seeking an Administrative Specialist to provide support to the Spend Management Business unit, specifically to the VP Member Diversity and Community Initiatives, along with others in the leadership organization.Spend Management executives and their...

  • Administrative Specialist

    1 month ago

    Irving, United States Talent Groups Full time

    Hybrid Details: Onsite 3 days/week (Tuesday-Thursday)Duration: 3 - 6 months to startPay: $25- $28/hr W2Job DescriptionOur client is seeking an Administrative Specialist to provide support to the Spend Management Business unit, specifically to the VP Member Diversity and Community Initiatives, along with others in the leadership organization.Spend Management...

  • Administrative Specialist

    1 month ago

    Irving, United States Talent Groups Full time

    Hybrid Details: Onsite 3 days/week (Tuesday-Thursday)Duration: 3 - 6 months to hireJob DescriptionOur client is seeking an Administrative Specialist to provide support to the Spend Management Business unit, specifically to the VP Member Diversity and Community Initiatives, along with others in the leadership organization.Spend Management executives and their...

  • Administrative Specialist

    1 month ago

    Irving, United States Talent Groups Full time

    Hybrid Details: Onsite 3 days/week (Tuesday-Thursday)Duration: 3 - 6 months to startPay: $25- $28/hr W2Job DescriptionOur client is seeking an Administrative Specialist to provide support to the Spend Management Business unit, specifically to the VP Member Diversity and Community Initiatives, along with others in the leadership organization.Spend Management...

  • Administrative Specialist

    4 weeks ago

    Irving, United States Talent Groups Full time

    Hybrid Details: Onsite 3 days/week (Tuesday-Thursday)Duration: 3 - 6 months to startPay: $25- $28/hr W2Job DescriptionOur client is seeking an Administrative Specialist to provide support to the Spend Management Business unit, specifically to the VP Member Diversity and Community Initiatives, along with others in the leadership organization.Spend Management...

  • Administrative Assistant

    1 month ago

    Irving, United States Caliber Healthcare Solutions Full time

    JOB TITLE: Administrative Assistant REPORTS TO: VP of OperationsDEPARTMENT: Operations FLSA STATUS: Full-Time; Exempt SummaryThis position will be primarily responsible for assisting with administrative and operational functions for the company as well as company-wide initiatives with the Executive Operations Team.Essential Duties and Responsibilities...

  • Administrative Assistant

    1 month ago

    Irving, United States Caliber Healthcare Solutions Full time

    JOB TITLE: Administrative Assistant REPORTS TO: VP of OperationsDEPARTMENT: Operations FLSA STATUS: Full-Time; Exempt SummaryThis position will be primarily responsible for assisting with administrative and operational functions for the company as well as company-wide initiatives with the Executive Operations Team.Essential Duties and Responsibilities...

  • Administrative Assistant

    7 days ago

    Irving, United States eTeam Full time

    Job Title: Meeting Center Planner and AdministratorLocation: Irving, TX 75039Duration: 5 MonthsSchedule Notes: 30 hours per week (6 Hrs./Day), candidate can work out hours with Management each week.Client- GartnerDuties:***NOTES***Candidates MUST be local to the Irving TX area, candidate would be onsite once per week so must be within commutable distance.Air...

  • Rental Administrator

    1 month ago

    Irving, United States HVAC RNTL Full time

    Overview: The Company From a single spot cooler, to a fully-customized chiller system, and everything in between HVAC RNTL delivers the results our partners need when and where they need them. Whether its a planned shutdown or 24/7 emergency services, our expert rental specialists work with customers every step of the way to get their HVAC system back up and...

  • Rental Administrator

    4 weeks ago

    Irving, United States HVAC RNTL Full time

    Overview: The Company From a single spot cooler, to a fully-customized chiller system, and everything in between HVAC RNTL delivers the results our partners need when and where they need them. Whether its a planned shutdown or 24/7 emergency services, our expert rental specialists work with customers every step of the way to get their HVAC system back up and...

  • HR Administrator

    5 days ago

    Irving, United States Managed Labor Solutions Full time

    Job DescriptionJob DescriptionManaged Labor Solutions (MLS) is the leader and one of the largest providers of outsourcing solutions to major companies throughout the country. As a company, MLS has been able to continue to grow adding new business while also adding new career opportunities for current employees and potential candidates! MLS focuses on...

  • Staff Internal Auditor

    6 days ago

    Irving, United States RumbleOn Full time

    RumbleOn, the largest retailer of powersports vehicles in America, is in rapid growth mode! To support this exciting growth, we are adding a Staff Internal Auditor to our headquarters in Irving, TX. The Staff Internal Auditor serves to strengthen the support required for Financial Reporting, Operations, Inventory Control, and HR/Payroll. This is an exciting...

  • Staff Internal Auditor

    3 weeks ago

    Irving, United States RumbleOn Full time

    Job DescriptionJob DescriptionRumbleOn, the largest retailer of powersports vehicles in America, is in rapid growth mode! To support this exciting growth, we are adding a Staff Internal Auditor to our headquarters in Irving, TX. The Staff Internal Auditor serves to strengthen the support required for Financial Reporting, Operations, Inventory Control, and...