Administrative Assistant

4 weeks ago

Irving, United States Caliber Healthcare Solutions Full time

JOB TITLE: Administrative Assistant REPORTS TO: VP of Operations

DEPARTMENT: Operations FLSA STATUS: Full-Time; Exempt

Summary

This position will be primarily responsible for assisting with administrative and operational functions for the company as well as company-wide initiatives with the Executive Operations Team.


Essential Duties and Responsibilities


Administrative Support

Assist the Executive Assistant with preparing for internal and external meetings and other company events.

Handle incoming calls, direct and transfer calls, take accurate phone messages, and deliver phone messages,

Greet onsite visitors every day from 8:00 a.m. to 5:00 p.m. and prepare coverage plans when absent.

Assist with or fully complete monthly expense reports for managers and directors.

Print, copy, scan, fax, and file

Collect and distribute mail, schedule, and drop off overnight shipments (FedEx)

Communicate important information to company.

Gift ordering- birthdays, anniversaries, sympathy, etc. Including announcing these events via Teams Channels

Facilities & Supplies

Work with Executive Assistant on scheduling, building rules and compliance, office cleanliness and upkeep, office projects, and notifying building employees of any site-specific notifications.

Restock break room supplies, office supplies and manage storage.

Maintain cleanliness and functionality of office.

Manage corporate apartment, including scheduling regular cleaning services.

New Hire Onboarding Experience

Support new employee onboarding including preparing desk for new hires.

Send welcome email to new hires and ensure that new hire has been invited to correct DL’s, team channels, and standing meetings.

Tour new hire around office space, take picture and save to SharePoint and team drive.

Send LinkedIn New Hire Announcement to new hire to complete and forward to Marketing.

Perform other duties and responsibilities as assigned.


Qualifications

HS Diploma or equivalent and 3+ years of stable job experience in office administration.

Demonstrate professionalism and communicate with proper business etiquette through different mediums.

Well-organized, high-energy, extremely flexible, ability to handle multiple projects at one time.

Must be able to lift on average 25 pounds.

  • Administrative Assistant

    2 months ago

    Irving, Texas, United States I Net Software Technologies Inc Full time

    Provides administrative support to ensure efficient operation of office. Answers phone calls schedules meetings and supports visitors. Carries out administrative duties such as filing typing copying binding scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Makes travel...

  • Administrative Assistant

    3 weeks ago

    Irving, Texas, United States I Net Software Technologies Inc Full time

    Provides administrative support to ensure efficient operation of office. Answers phone calls schedules meetings and supports visitors. Carries out administrative duties such as filing typing copying binding scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Makes travel...

  • Administrative Assistant

    2 months ago

    Irving, United States I Net Software Technologies Inc Full time

    Provides administrative support to ensure efficient operation of office. Answers phone calls schedules meetings and supports visitors. Carries out administrative duties such as filing typing copying binding scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Makes travel...

  • Administrative Assistant

    3 weeks ago

    Irving, United States I Net Software Technologies Inc Full time

    Provides administrative support to ensure efficient operation of office. Answers phone calls schedules meetings and supports visitors. Carries out administrative duties such as filing typing copying binding scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Makes travel...

  • Administrative Assistant

    4 days ago

    Irving, Texas, United States Affinity Management Group Full time

    Exciting Contract Opportunity Our client is seeking to add an Administrative Assistant to support their Corporate Legal and Contracts Team on a contract basis.Key Responsibilities:Perform general administrative dutiesReview and distribute / file documentsReview and distribute / file contractsMaintain company documents and recordsJob Requirements:Associate's...

  • Administrative Assistant

    3 weeks ago

    Irving, United States Affinity Management Group Full time

    Exciting Contract Opportunity! Our client is seeking to add an Administrative Assistant to support their Corporate Legal and Contracts Team on a contract basis.Key Responsibilities:Perform general administrative dutiesReview and distribute / file documentsReview and distribute / file contractsMaintain company documents and recordsJob...

  • Administrative Assistant

    3 weeks ago

    Irving, United States Affinity Management Group Full time

    Exciting Contract Opportunity! Our client is seeking to add an Administrative Assistant to support their Corporate Legal and Contracts Team on a contract basis.Key Responsibilities:Perform general administrative dutiesReview and distribute / file documentsReview and distribute / file contractsMaintain company documents and recordsJob...

  • Administrative Assistant

    3 weeks ago

    Irving, United States Boy Scouts of America Full time

    Council website: Position OverviewThe BSA is looking for an individual who is detailed oriented, have excellent time management skills, and proficient in providing a wide variety of administrative and staff support services to the Controller & Risk Management team. This position reports to the VP, Controller & Risk Management.The administrative assistant...

  • Administrative Assistant

    4 weeks ago

    Irving, United States Boy Scouts of America Full time

    Council website: Position OverviewThe BSA is looking for an individual who is detailed oriented, have excellent time management skills, and proficient in providing a wide variety of administrative and staff support services to the Controller & Risk Management team. This position reports to the VP, Controller & Risk Management.The administrative assistant...

  • Administrative Assistant

    4 weeks ago

    Irving, United States Caliber Healthcare Solutions Full time

    JOB TITLE: Administrative Assistant REPORTS TO: VP of OperationsDEPARTMENT: Operations FLSA STATUS: Full-Time; Exempt SummaryThis position will be primarily responsible for assisting with administrative and operational functions for the company as well as company-wide initiatives with the Executive Operations Team.Essential Duties and Responsibilities...

  • Administrative Assistant

    1 month ago

    Irving, United States Affinity Management Group Full time

    Job DescriptionJob DescriptionExciting Contract Opportunity!Our client is seeking to add an Administrative Assistant to support their Corporate Legal and Contracts Team on a contract basis.Key Responsibilities:Perform general administrative dutiesReview and distribute / file documentsReview and distribute / file contractsMaintain company documents and...

  • Administrative Assistant

    1 day ago

    Irving, United States Avior Full time $40,000 - $55,000

    Company Description:At Avior, we are at the forefront of innovation in software solutions, delivering cutting-edge products to enhance business efficiency and growth. We are currently looking for an Administrative Assistant in our operations team to help lead our projects to new heights.Job Description:As an Administrative Assistant in our team, you will...

  • Administrative Assistant

    1 week ago

    Irving, United States Avior Full time $40,000 - $55,000

    Company Description:At Avior, we are at the forefront of innovation in software solutions, delivering cutting-edge products to enhance business efficiency and growth. We are currently looking for an Administrative Assistant in our operations team to help lead our projects to new heights.Job Description:As an Administrative Assistant in our team, you will...

  • Administrative Assistant

    4 weeks ago

    Irving, Texas, United States teamworkonline Full time

    The RoleProvides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.Company Overview:Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality...

  • Administrative Assistant

    3 weeks ago

    Irving, Texas, United States teamworkonline Full time

    The RoleProvides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.Company Overview:Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality...

  • Administrative Assistant

    2 weeks ago

    Irving, United States Avior Full time $40,000 - $55,000

    Company Description:At Avior, we are at the forefront of innovation in software solutions, delivering cutting-edge products to enhance business efficiency and growth. We are currently looking for an Administrative Assistant in our operations team to help lead our projects to new heights.Job Description:As an Administrative Assistant in our team, you will...

  • Administrative Assistant

    5 days ago

    Irving, Texas, United States Avior Full time

    Company Description:At Avior, we are at the forefront of innovation in software solutions, delivering cutting-edge products to enhance business efficiency and growth. We are currently looking for an Administrative Assistant in our operations team to help lead our projects to new heights.Job Description:As an Administrative Assistant in our team, you will...

  • Administrative Assistant

    2 months ago

    Irving, United States SNI Companies Full time

    "Accounting Assistant" SNI Companies has partnered with a dynamic and cohesive firm based out of the DWF area. Amazing leadership team and fun as well as inclusive culture awaits you in this pivotal role supporting busy Accounting team.The Accounting Associate is responsible for supporting several job functions within the Department including but not limited...

  • Administrative Assistant

    2 months ago

    Irving, United States SNI Companies Full time

    "Accounting Assistant" SNI Companies has partnered with a dynamic and cohesive firm based out of the DWF area. Amazing leadership team and fun as well as inclusive culture awaits you in this pivotal role supporting busy Accounting team.The Accounting Associate is responsible for supporting several job functions within the Department including but not limited...

  • Administrative Assistant

    6 hours ago

    Irving, United States American Heart Association Full time

    Overview As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career. We are hiring an...