Administrative Assistant
1 month ago
Posting Details
Logo
Institution
The University of South Dakota
Working Title
Administrative Assistant
Posting Number
CSA02190P
Department
USD-Cont Distance Ed
Physical Location of Position (City)
Vermillion
Posting Text
The University of South Dakota's Division of Continuing & Distance Education is seeking a qualified candidate for the position of Administrative Assistant (Senior Secretary classification).
This position is in a fast-paced environment and is responsible for providing faculty, students, and administrative support. The individual will provide information regarding current programs to prospective students, assist new and returning students with registration, and troubleshoot student issues. Among other duties, this position will also provide administrative support to Continuing & Distance Education Department.
The successful candidate must have strong customer service skills, be team-oriented and highly organized, exhibit attention to detail, and be comfortable with the use of Microsoft Office products specifically Word, Outlook, and Excel.
Qualifications:
Office administration experience.
Knowledge of modern office software and systems.
Exhibit a high level of professional communication skills to coordinate meetings and activities of the Director of CDE & Associate Provost.
Good judgment to determine an appropriate course of action (referral or response) to varied situations.
Ability to maintain accurate records and demonstrated attention to detail.
Ability to manage workflow independently and follow through to successful completion.
Ability to communicate effectively in oral and written form.
Ability to maintain confidentiality.
Posting Date
10/16/2024
Closing Date
Open Until Filled
Yes
First Consideration Date
10/30/2024
Advertised Salary
Duration of the Term
12 months
If Other, describe duration
Appointment Percent
100
Work Hours
M-F 8am-5pm
Typical Hours Worked Per Week
Appointment Type
Regular
Scope of Search
External (includes Internal)
If internal, define scope of search
This position requires
No Requirement
If other, please indicate
Department Description and Cultural Expectations
Equal Employment Opportunity Statement
USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.
Contact Information
Working Conditions
Cognitive Requirements
Please check the appropriate response that describe the cognitive requirements for this position.
Analyzing, Comprehend, Reading, Reasoning, Verbal Communication, Written Communication, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-fast, Perform calculations
Protective Clothing/Equipment
Please check the appropriate response for this position's use of the following protective clothing or equipment.
If other protection is used please identify
Physical Requirements
Please designate the physical requirements of this position
Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Lifting light, Wrist Movement (twisting or rotating), Repetitive Motion, Sitting for sustained periods of time
Describe any of the conditions selected
Sensory Requirements
Please check the appropriate response that describe the sensory requirements for this position.
Hearing, Speaking, Vision (With and without corrective lenses)
Working Conditions & Exposures
Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.
Please describe, in more detail, any of the conditions checked above
Working Environment
Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.
Office Environment
If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents Optional Documents Resume Cover Letter Other Reference List
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