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Document Control Coordinator

2 months ago

West Columbia, United States Diversity Talent Scouts Full time
Job Description
• Administer the document control process in accordance with ISO-9001 and Harsco QMS process
• Responsible for the timely, accurate and efficient preparation and management of documents for the Manufacturing Quality department.
• Writing, revision, and review of standard operating procedures (Quality Manual, SOP's, work instructions, forms, drawings, customer specifications) to ensure compliance, accuracy, efficiency, and clarity
• Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents.
• Oversee the proper approval, maintenance and distribution of documents and record retention policies
• Support the efforts to ensure that the system of record is maintained with accurate and current information
• Assist with file migrations and audits, and perform administrative tasks as needed
• Perform process audits to ensure accuracy of all controlled documentation
• Create and control procedures documentation as it pertains to any new processes planned or implemented
• Assist as needed in the Change Notification process as it pertains to documentation updates
• Assist with requests for information from external customers such as completion of surveys and questionnaire, or from internal customers (inter-company)
• Participate as needed in corrective/preventive actions items and their investigations
• Interact with superiors, team members, and all departments
• Work on special projects ensuring identification, recording, tracking and archival of required documents and records.

Qualifications

A. Education
• High School Diploma or equivalent with minimum of 3 year's experience OR
• Associates degree with minimum of 1-year experience

B. Experience
• One to three years of Document Control experience required (depending on education level)
• Multi-tasking document management in high volume facility
• AAR, ISO, or other national or international standards experience preferred (not required)
• Technical writing experience preferred.

C. Technical Skills
• Strong proficiency with Microsoft Office products including Microsoft SharePoint, Excel, Word, and PowerPoint required.
• Ability to write, edit, and proofread business correspondence, proposals, procedural manuals, and other written material.
• Must have a high level of organization and ability to multi-task within several independent efforts.
• Excellent interpersonal communication skills, both written and oral, with the ability to interact with all levels of the Company.
• Requires the ability to exercise independent judgment
• Time management and problem-solving skills including the ability to consistently meet deadlines.
• Demonstrate ability to maintain confidentiality.
• Demonstrate ability to attention to detail.

Essential Functions
• Be punctual for scheduled work shift
• The ability to follow direction or instruction
• The ability to read and understand documents
• The ability to work cooperatively with others
• Willing and capable of working in a professional manner with customers and/or coworkers
• The ability to use a computer to communicate, create, and access information
• Ability to multi-task conflicting priorities in a high-pressure environment while maintaining a customer-oriented demeanor.
• Ability to consistently meet deadlines.
• Ability to apply logical thinking to practical problems