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Logistics Manager, Clinical Supply Chain
1 month ago
General Description: Focusing primarily on the Import, Export and Domestic bulk shipments in EMEA and AMER regions. Executes temperature-controlled and on-time transportation of clinical supplies, ensures on-time delivery. Ensure good understanding of export and import policies, procedures, methods, and practices to facilitate better implementation of company objectives. As Import and export expertise, supports on setting up distribution and return/destruction procedures for studies following the logistics related procedures. Supports on shipping Insurance data calculation and reporting. Arrange new depot vendor onboarding trainings per business requirement. Support on new system development and well maintain the logistics data and functions in existing system. Work with internal departments to deal with Logistics related issues as needed, for example, QA, Finance, Tax, Procurement, Legal and RA. Coordinate with external authorities to deal with Logistics issues as needed, for example, Customs and FDA. Coordinate internal or external functions for the Import and export permit application as needed and maintain them in e-Logistics. Use IRT to check shipment status as needed. Ensure the logistics data entry and documents uploading in BeiGene systems could be performed accurately and timely as per BeiGene related procedures. Support on BeiGene IOR and import tax deferral setup, managing BeiGene IOR in different countries, giving greenlight approval and supporting the corresponding import VAT refund as needed. Perform all responsibilities in compliance with internal procedures and external regulations related to import and export activities, brings compliance issues to the attention of management. Measure processes to ensure logistics operations are completed with excellence on regular basis. Collaborate with QA counterparts to ensure audit readiness and process control for all import and export activities, participate in logistics audits as needed. Support SCL on FDA inspection, internal audit and external audit as needed on logistics data preparation per study or compound level. Facilitate and coordinate with courier and depot vendors on all aspects of service, including pre-conditioned shipping containers/materials, temperature data loggers, pick up appointments, expedited orders and emergency delivery situations, etc. Manage and assess Depot and Courier vendor’s performance, and reports Courier metrics (KPIs) as well as any regulatory reporting requirements related to import and export activities to senior management. Ensure the requirements and business process associated with cross-border movements function smoothly, and issues /risks are identified and managed efficiently. Set up deviations, corrective action, and preventive action as necessary in BeiGene quality system (Veeva) for logistics incidents, collaborate with internal and external parties to investigate the incident appropriately and close it timely. Support and oversee daily and ongoing expense to ensure that financial capital is used as efficiently as possible. Thoroughly review all training materials, Work Instructions (WI), Standard Operating Procedures (SOP), and Global Standard (GS) to ensure complete understanding and alignment with job requirements. Promptly review and respond in writing to all managerial directions. Consult with line manager in a timely manner if there are any questions or uncertainties. Remain vigilant and proactive in keeping up to date with the latest requirements and updates related to the role. Schedule regular meetings with line manager or function owners to ensure ongoing alignment and address any discrepancies or concerns. Evaluate the accuracy, thoroughness, and timely completion of assigned tasks, ensuring to meet the standards of job requirements and expectations. Follow the Logistics team requirement, respond to urgent request/GL approval within 24 hours, reply to all emails within 2 working days. Record and actively monitor the tasks/routine jobs with the target to meet all deadlines constantly. Maximize working productivity by leveraging company-provided tools and platforms, such as Outlook, OneNote, Excel, Smartsheet, Power BI and eLogistics. Consult with managers or process owners for clarification on any uncertainties or for additional guidance, ensuring direct support and expertise is readily available. Proactively participate in training sessions provided by various functional teams to broaden knowledge and enhance skill sets across different areas of the organization. Timely finish the assigned trainings associated with Work Instructions (WI), Standard Operating Procedures (SOP), and Global Standards (GS) through the electronic Learning Management System as well as the assigned courses in BeiGene University. Perform other duties as assigned in a dynamic "start-up" environment. Essential Functions of the job: Clinical Import, Export and Domestic bulk shipment related activities. 5+ years of experience in import & export Bachelor’s degree Computer Skills: Microsoft Office Other Qualifications: NA Travel: As needed All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
