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Office Assistant and Bookkeeper

4 months ago

Plymouth, United States choice schools Full time
Office Assistant and Bookkeeper

full-time

Ivywood Classical Academy is a tuition-free public school that educates students using the virtues-based and rigorous classical education tradition. The classical curriculum is time-tested, research-based, and is proven to develop children into thoughtful, caring, educated, freethinking young adults. The curriculum emphasizes an education in the humanities, sciences, and arts, and integrates Spanish and Latin language to promote depth in learning.

Ivywood strives to produce students of high moral character who understand the world and what it means to be a contributing member of society. We place a strong focus on the why behind our lessons, which fosters a love for learning and inspires wonder in our students. Ivywood Classical Academy is a proud Hillsdale College Barney Charter School Initiative (BCSI) Member School.

Job Goal:

To assure the smooth and efficient operation of the academy office as the communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children.

As a full-time Office Assistant and Bookkeeper your core responsibilities will include, but are not limited to, the following:
  • Performs usual office routines.
  • Handles and prepares correspondence for the school leader and academy board.
  • Maintains student records as required by law and by local policy.
  • Receives and routes all incoming calls.
  • Demonstrates positive customer and community relations at all times with all people.
  • Serves as the School Leader's frontline representative.
  • Maintains the daily teacher attendance record and substitute teacher records.
  • Assists teachers in preparing instructional materials upon request.
  • Processes enrollment procedures for all students.
  • Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
  • Compiles and maintains an up-to-date directory of students and staff throughout the year.
  • Maintains a log of visitors to the academy.
  • Applies positive customer service to the role and is perceived as a team member by the staff.
  • Assists teachers with simple technology questions.
  • Manages the academy website.
  • Carries out other duties assigned by the school leader and Choice Schools Associates, L.L.C.
Finances:
  • Prepares accurate payroll information including time sheets.
  • Conducts daily deposit to the bank.
  • Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
  • Compares prices and prepares purchase orders for all office and classroom needs for the beginning of the school year and as needed during the year.
  • Participates in the pupil accounting audits with accurate information and records.
  • Collects fines from students for any lost or damaged textbooks, technology equipment, etc.
  • Maintains files on all purchase orders and verifies receipt of materials against packing slips; checks packing slips against invoices for approval of payment vendors.
QUALIFICATIONS:

Minimum Requirements:
  • High school diploma required
  • Exemplary work habits verified by reference check.
  • Computer skills in data processing, spreadsheets, databases and research.
  • Valid Michigan driver's license.
Desired Qualifications:
  • Associates degree or two years of college credits.
  • Trained in CPR and first aid.
  • Ability to communicate with students, staff and parents.
  • Use of proper grammar and vocabulary.
  • Reputation for self-control and sound interpersonal skills.
  • Experience in an educational setting with school-age children is desired.
  • Knowledge of and skills working with students and families of all backgrounds.

Work Location:14356 Genoa Ct, Plymouth, MI 48170

Compensation & Benefits

Compensation is competitive and commensurate with qualifications and experience. Choice Schools offers a full comprehensive benefits plan, including health care, a competitive 401(K) plan, professional development, and much more. View our full list of benefits here -

Work Location: 14356 Genoa Ct, Plymouth, MI 48170

Please contact Abby Cervone, with any questions.

Working for Choice Schools Associates

Ivywood Classical Academy is part of the Choice Schools Community. As a comprehensive education service provider, Choice Schools offers a student-centered approach to tailored school operations support. Much like a superintendent's office, Choice Schools provides invaluable assistance in various crucial areas, including instruction, professional development, curriculum, human resources, finance, compliance, communications, and enrollment. By being a part of the Choice Schools Classical Model, Ivywood Classical Academy is a vibrant community of learning, comprised of multiple other outstanding classical schools within the state. The Classical Model will provide you with the support and collaboration of a large district while serving at a tight-knit community school in your area.

Choice Schools Associates is an equal opportunity employer. Choice Schools Associates does not discriminate on the basis of race, color, gender, sexual orientation, national or ethnic background. All your information will be kept confidential according to EEO guidelines.

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