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Managing Director

2 months ago

Plymouth, United States REES THEATRE INC Full time

The REES Managing Director oversees the future goals and facility operations of this performance arts and event center, focusing on revenue generation, financial management, and capital planning. This position must be able to enable The REES to achieve its public service mission – inspiring, entertaining, and educating the community through arts and culture while protecting and preserving a historic landmark.

The Managing Director serves as the administrative leader of The REES and receives general direction from the Board Executive Committee.


Financial Management

  • Must be experienced in bookkeeping, budgeting, and goal setting.
  • In collaboration with the Event Creative Manager, Board, and others, take the lead role in creating annual operating and capital budgets while establishing systems for monitoring progress toward meeting organizational and budgetary goals.
  • Evaluate the effectiveness of the venue’s operations. collect, assess, and present reports to the Board that support operating decisions.  
  • Oversees the financial management of The REES, including budget development, forecasting, monitoring, and revision.
  • In collaboration with the Event Creative Manager, analyzes and evaluates the financial performance of The REES, identifying areas for improvement and implementing solutions to enhance efficiency and profitability.
  • Articulate the vision of The REES to both internal and external stakeholder groups.
  • Follow policies and procedures that will lead to developing and analyzing event budgets.

    

Community Development and Fundraising

  • Must display strong business management and organizational skills with attention to detail that support fundraising, community relations, hospitality, and team building. 
  • Leads capital planning initiatives for facility improvements and upgrades, working closely with stakeholders to prioritize projects and secure funding.
  • Promote an effective culture for The REES that embraces excellent service through a focus on attention to detail that provides unforgettable experiences for its audiences, renters, performers, and donors.
  • Seek out grants and other funding opportunities while elevating relationships with current and potential donors.
  • Maintain and grow a philanthropic base of members and program sponsors.
  • Be available to meet with potential clients or donors during off-hours.




Program Development and Communications

  • In collaboration with the Event Creative Manager, develops and implements strategies to maximize revenue generation through artistic, educational, civic, and private event programming, venue rentals, and partnerships.
  • In collaboration with the Event Creative Manager, develop programming goals and objectives for The REES and present them to the Board quarterly.
  • Responsible for efficient facility operations and maintenance, preventive safety measures, and reliable equipment.
  • Coordinate organizational planning between the Board and staff.  
  • Establish and update a Policies and Procedures manual with Employee Handbook.
  • Oversee efforts of the Event Creative Manager with other REES Team members in maintaining a master performance and venue calendar to develop an annual performing arts series, balanced with film, educational, and private events.
  • Work with The REES Event Creative Manager and creative marketing representative to keep the brand fresh on the internet and social media platforms.
  • Maintain accurate records of minutes and materials from meetings in conjunction with the Board secretary.
  • Maintain a daily presence during business hours and be available to meet potential clients or artists during off hours.
  • With the Event Creative Manager, take an active role on the Programming Committee.


Staff and Volunteer Management

  • Responsible for the individual or group training of volunteers and paid staff prior to their exposure to REES guests and clients.
  • Utilizing Sign-Up Genius, volunteer assistant, or any other means of contact, ensure that bartending and tech positions are filled for all ticketed and non-ticketed events.
  • Implement the use of Clover – Homebase, to track volunteer hours for forecasting and grant submissions.
  • Where possible, utilize the technical skills of volunteers and active board members in the theater operations, including marquee design and posting.
  • Direct volunteers on post-event duties of cleaning and trash removal.

Technical Event Implementation

  • Maintain and submit timesheet reports for technical crew and bartenders for submission to the Executive Committee monthly by the fifth day of the following month.
  • Order and maintain an inventory of supplies which include but are not limited to alcohol, soda, concession items, cleaning supplies, and janitorial needs while keeping an inventory of janitorial items available to volunteers in main and second floor supply closets.
  • Oversee ticket outlet(s), box office, concession, and merchandise sales. 
  • Responsible for securing the start-up cash as needed for the size and nature of every event, both ticketed and non-ticketed.
  • Oversee the reconciling of cash drawers at the close of each event, making daily deposits, and providing bookkeeping with financial reports for the effective operation of the organization.
  • Closeout Clover system after events for which responsible. Within 24 hours of any purchases, cash, or credit, submit all charge receipts with an explanation to bookkeeping for reconciliation or reimbursement. Without exception, all receipts are to be in the hands of bookkeeping on the last day of the month.
  • Responsible for the depositing of funds at the bank and providing accounting with the proper documentation.
  • Receive, create, and schedule private marquee messages, and prepare invoices utilizing QuickBooks.
  • Maintain daily a clean entryway, lobby, and restrooms and free of trash/recycling so the venue is always presentable.
  • Responsible for maintaining snow-free sidewalks adjacent to the building.