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Office Assistant

2 months ago

Plymouth, United States MEEC Full time
Description

We're searching for a Part-Time, 24 hours / 3 days a week diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team

Responsibilities

• Answer phone system and direct calls as required
• Design and maintain filing and storage systems in the office
• Schedule travel arrangements for senior executives as well as clients, when applicable
• Greet clients and vendors upon arrival and direct them to appropriate offices
• Maintain office supply inventory
• Retrieve documents and files when requested
• Mailing, scanning, faxing, and copying
• Read and route incoming mail and process outgoing mail
• Prepare reports for Project Managers to review for Invoicing
• Run a task list and run locally as needed
• Provide general administrative and clerical support for engineers Office Managers and Executives
• Create, edit, and update spreadsheets
• Connect with our customer base and raise brand visibility by coordinating community events
• Help build online marketing, brochures, email campaigns, etc. that highlight our services
• Order office equipment and supplies as needed
• Act as a point of contact for complaints or questions from customers and respond in a timely manner
• Generate status reports as requested so the team is informed with progress reports

Qualifications

• 2+ years' experience in an administrative capacity
• 1+ years customer service experience or excellent people skills
• Typing speed: minimum 60 WPM with 90 percent accuracy
• Strong knowledge of Office 365, particularly Excel, Word, and Outlook
• Familiarity with mobile technology
• Pleasant, friendly disposition
• Display excellent written, problem-solving, and verbal communication skills
• Navigates computer programs with ease to provide a quick front-desk experience for customers
• History of being deadline-driven and extremely organized
• High school diploma or GED required, some college experience preferred