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Administrative Associate

2 months ago

Houston, United States City of Houston Full time

[**You are invited to bring your passion for public service and improving the Houston community to our team as an Administrative Associate. Houston is an ideal place to live, where it is enjoyable to be outside most of the year and has a booming population thanks to a rapidly expanding job market. Houston is a place where the cost of living is more than 25% below the top 20 metro average, and with no state income tax, it is possible to buy a house with a modest income. As the fourth largest and most ethnically diversity city in the U.S., Houston has unlimited choices when it comes to food, festivals, sports, museums, and the performing arts. [**Join a dynamic Planning team that is actively working to improve the built and social environments of Houston to create more walkable places and connected bikeways and improve traffic and pedestrian safety through Vision Zero and pedestrian planning. [ *ABOUT US * Welcome to the City of Houstons Planning and Development Department. Much like Houston itself, we are a culturally diverse team that is committed to improving Houstons built environment. Our team is filled with energetic change-agents who make a difference every day by balancing the needs and interests of the community we serve. [**We operate with four core values: Innovation, Collaboration, Integrity and Empowerment. We treat ourselves, our partners and our customers with respect, and we put continuous learning in the center of our operation. **[POSITION PROFILE This Administrative Associate position will perform professional administrative functions related to the support of Department staff, programs, and procedures, and helps ensure City/Department functions are operating at a high level; operates within a team for core priorities, while also carrying out specifically-assigned administrative support tasks. [ Specific duties include: ]{new="" roman="" times=""}]{new="" roman="" times=""} *]{new="" roman="" times=""} *]{new="" roman="" times=""} ]{new="" roman="" times=""} ]{new="" roman="" times=""} Performing multiple Department administrative functions, including Department Buyer (Purchasing) training, public notification, scheduling, correspondence, document handling/routing, data compiling/data entry, technical support requests, and customer service Providing quality customer support to internal and external customers by phone, email, and in-person Participates in special projects or tasks, as assigned. [ *DESIRED EMPLOYEE ATTRIBUTES * Specific Job Skills: Excellent written and verbal communication skills; strong attention to detail; demonstrated time management and organizational skills; excellent problem-solving and analytical skills; demonstrated ability to multitask; adapts well to changes; able to research and troubleshoot on their own; proposes new ideas and solutions. [**Personality: Self-driven, results-oriented with a positive outlook, and a clear focus on high-quality customer service. A natural forward-thinker who critically assesses own performance and has an aptitude and desire to learn new competencies and skills. Able to prioritize individual projects/tasks, while also working on shared responsibilities within a team. [ *WORKING CONDITIONS * The position is physically comfortable; requires stooping or bending. Occasional lifting, such as three or four reams of paper or books (up to 20 pounds or an equivalent weight) may be required. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. [ MINIMUM REQUIREMENTS [ EDUCATIONAL REQUIREMENTS: [ Requires a Bachelors degree in Business Administration, Liberal Arts, or a related field. [ EXPERIENCE REQUIREMENTS: [**No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. PREFERENCES [ Preference will be g ven to candidat *]{new="" roman="" times=""} ]{new="" roman="" times=""} ]{new="" roman="" times=""} ]{new="" roman="" times=""} ]{new="" roman="" times=""} ]{new="" roman="" times=""} ]{new="" roman="" times=""} ]{new="" roman="" times=""} * ]{new="" roman="" times=""}