Administrative Associate
2 weeks ago
Administration and Communication: Perform administrative functions at front desk, including processing check-in and check-outs, file paperwork, creating reports, submitting IT, maintenance, door access, and HR tickets. Oversee the process of mail/package delivery and distribution for the front desk; Coordinate and correspond with the Administrative Assistant for Residential Mail about any delivery issues and work with them to resolve; Create a monthly report of packages received, sorted by delivery vendor. Perform key control and oversee key audits at front desk, including both physical keys and key fobs. Respond to incidents and security issues by following emergency procedure protocols. Write professional correspondence and reports. Draft and send messages for communication to residents regarding maintenance projects, inclement weather, and other related information from area or UHD. Order and inventory office supplies, manage copy machine upkeep. Process procurement card paperwork and purchase orders. Assist with Fire and Life Safety documentation. Complete data analysis and assessment for East Campus Graduate Apartments. Customer Service: Serve as front office receptionist, answer phones, respond to emails and manage requests for information in person. Assist with apartment and building tours. Provide diplomatic and supportive customer service. Exercise a high degree of initiative and judgment. Provide information about University policies and procedures to residents and guests. Promote a positive image of the apartment complexes. Ensure a neat, professional, and welcoming appearance at the desk and lobby. Check out supplies to residents. Submit maintenance request forms as needed; Replace/create signage; Assess and respond to the administrative needs in the area. Update supervisor on maintenance and customer trends. Team and Desk Support: Assist with the selection, training, and scheduling of Desk Assistants within building complex. Provide oversight for Desk Assistants within building complex, including, but not limited to, monitoring quality of desk operations, approving time records and adjusting staff assignments to meet the daily operational needs of the desk. Assist Complex Coordinator and other professional staff members with the successful management of the apartment community. Seek opportunities for development in all areas of performance with assistance from supervisor. Attend Residence Life all staff meetings and Apartments team meetings. Represent Residence Life on committees and task force including but not limited to: Special work groups related to Star Rez, Roompact, other internal software systems, and departmental committees. Drive UT vehicle to pick up materials and other errands. Perform other duties as assigned by the supervisor. Maintain an acceptable driving record throughout employment.
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Administrative Associate
3 months ago
Austin, United States Dance With Me Dance Studios Full timeJOIN THE FASTEST GROWING DANCE COMPANY IN THE U.S.! Dance With Me in Austin, TX is seeking an employee for a Full-Time EVENING position as an administrative associate. The candidate must possess all characteristics and skills listed below to be qualified for this position. This is an entry/mid-level, fast-paced, people-oriented position. Job Opening:...
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Administrative Associate
3 weeks ago
Austin, United States Great company in Austin Full time $20Job DescriptionJob DescriptionOur client, located southwest of Austin, provides testing and national certification for nurse practitioners. The Administrative Associate provides administrative support necessary for the successful completion of certification program activities. The ideal candidate would be a self-starter, positive-thinker, strong team...
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Administrative Associate
6 days ago
Austin, Texas, United States The Walsh Group Full timeJob SummaryThe Walsh Group is seeking an experienced Administrative Assistant to provide administrative support to a Project, Regional or Service Group office. As a key member of our team, you will be responsible for providing exceptional customer service and support to our project team, vendors, and subcontractors.Key ResponsibilitiesAdministrative Support:...
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Administrative Associate
5 days ago
Austin, United States HVJ Associates Full timeJob DescriptionJob DescriptionSalary: DOEMission/ Position Description SummaryThe mission of the Administrative Associate at HVJ South Central-Austin will be to support the local operations as directed to assure client, employee, and business associate satisfaction. In this role the candidate will ensure that all administrative duties are processed...
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Administrative Associate
1 week ago
Austin, United States Kleinfelder Full timeJob DescriptionADMINISTRATIVE ASSOCIATE - PART-TIME Kleinfelder is looking for an Administrative Associate that aims to support the team with front desk activities and support the office's administrative needs. RESPONSIBILITIES Executes on front desk administrative tasks such as answering phone calls, managing sign in sheets, and greeting visitors. ...
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Administrative Legal Associate
2 weeks ago
Austin, Texas, United States Jobot Full timeLegal Administrative AssistantCompany Overview:Jobot is a prominent firm specializing in environmental and regulatory law. Our team collaborates with governmental bodies and corporate clients to handle significant legal challenges.Position:We are seeking a meticulous and proactive Legal Administrative Assistant to become a vital part of our organization....
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Senior Administrative Associate
2 weeks ago
Austin, United States CAPPS, Inc. Full timeJob Description MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems. Core Values: We are Determined: We are committed and intentional in the pursuit of our main purpose, to improve outcomes for students. We are People-Centered: We strive...
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Senior Administrative Associate
2 weeks ago
Austin, United States CAPPS, Inc. Full timeJob Description MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems. Core Values: We are Determined: We are committed and intentional in the pursuit of our main purpose, to improve outcomes for students. We are People-Centered: We strive...
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Administrative Associate
2 weeks ago
Austin, United States TransForce Full timeJob Posting Title: Administrative Associate --- Hiring Department: University Housing and Dining --- Position Open To: All Applicants --- Weekly Scheduled Hours: 40 --- FLSA Status: Non-Exempt --- Earliest Start Date: Sep 02, 2024 --- Position Duration: Expected to Continue --- Location: BRACKENRIDGE APARTMENTS --- Job Details: General Notes BENEFITS: UT...
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Austin, Texas, United States Texas Department of Aging & Disability Services Full timeJob Summary:The Texas Department of Aging & Disability Services seeks a highly qualified leader to fill the position of Associate Commissioner for the Office of Administration. This role requires a senior-level manager with expertise in financial operations, contract management, and program enhancement.Key Responsibilities:Provide strategic leadership and...
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Austin, Texas, United States University of Texas at Austin Full timeJob Summary:The University of Texas at Austin seeks a highly skilled and organized individual to serve as the Dean's Scheduler and Administrative Associate. This is a unique opportunity to work closely with the Dean's office and contribute to the success of the university.Key Responsibilities:Manage the Dean's complex calendar, scheduling appointments and...
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Intercultural Programs Administrative Associate
2 weeks ago
Austin, United States University of Texas at Austin Full timeAdministrative and Programming SupportProvide administrative support for programs and events including ISSS signature programs and international student orientation. Ensure consistency and accuracy with data in administrative databases, records, and filing systems. Support event implementation and logistics for concurrent events by preparing OOEF forms,...
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Temporary Administrative Associate
2 months ago
Austin, Texas, United States University of Texas at Austin Full timeJob Posting Title:Temporary Administrative Associate - Department of Management - (UTEMPS)----Hiring Department:UTemp Pool----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Non-Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue Until Nov 29, 2024----Location:UT MAIN CAMPUS----Job Details:General...
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Administrative Associate
3 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeJob Posting Title:Administrative Associate----Hiring Department:University Housing and Dining----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Non-Exempt----Earliest Start Date:Sep 02, 2024----Position Duration:Expected to Continue----Location:BRACKENRIDGE APARTMENTS----Job Details:General NotesBENEFITS: UT Austin offers a...
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Austin, United States Texas Department of Aging & Disability Services Full timeJob Description: The Health and Human Services Commission Access and Eligibility Services (AES) division seeks a highly-qualified leader to fill the position of Associate Commissioner (AC) for the Office of Administration. This position advances the AES mission to connect people, services and supports, performing highly advanced (senior-level)...
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Administrative Associate
2 weeks ago
Austin, United States Dimensional Fund Advisors, L.P. Full timeNotes to applicants: Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: We are together on our campuses on Tuesdays, Wednesdays, and Thursdays and have the choice to work where we work best, in the office or remotely, on Mondays and Fridays. This...
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Sr. Administrative Associate
2 weeks ago
Austin, United States University of Texas at Austin Full timeProvide administrative, logistical, and operational support to CAPS and TALC.Coordinate in-person and virtual events, including event promotion, room reservations, Zoom management, vendor contracts, organizing travel arrangements, overseeing catering services, and the budget. Manage event registration, assist in planning logistics, communicate with attendees...
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Administrative Coordinator
4 days ago
Austin, Texas, United States Texas Association of School Boards Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Texas Association of School Boards. As an Administrative Assistant, you will provide critical support to our Legal Services and Community College Services teams, ensuring the smooth operation of our daily activities.Key...
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IT Administrator
2 months ago
Austin, United States Realized Holdings Inc Full timeJob DescriptionJob DescriptionThe IT Administrator will handle the day-to-day configuration, administration, and troubleshooting of all information technology at Realized as well as create policies and offer recommendations for improvement. It is a position of high trust requiring administrative access to some of the most sensitive IT systems in the...
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Administrative Coordinator
4 days ago
Austin, Texas, United States American Association of Nurse Practitioners, Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative and customer service support to the Accreditation, Conference, and Education (A.C.E.) department at the American Association of Nurse Practitioners, Inc.Key ResponsibilitiesPerform various administrative tasks and meet department...