Management Assistant

1 week ago


Clearwater, United States CarMax Full time

7172 - Clearwater - 2550 Roosevelt Blvd, Clearwater, Florida, 33760 CarMax, the way your career should be Provide an iconic customer experience - Summary: Under general direction from the Business Operations Manager, this position is responsible for assisting all store managers in the hiring and onboarding processes. Additional responsibilities include providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls. What you will do - Essential Responsibilities: Coordinate employment process for job applicants visiting the CarMax location. This includes but is not limited to: Partner with hiring team members and job applicants to obtain scheduling availability Confirm schedules for hiring team and provide supplemental paperwork to hiring team members Provide supplemental paperwork to job applicants prior to interview day Update job applicant status and information in Workday Maintain job applicant files Greet job applicants who are visiting location for interviews Respond to general inquiries from job applicants Coordinate all new associate orientation. This includes but is not limited to: Ensure that all new associate documentation is completed accurately and timely (i.e., I9s, dispute resolution agreement, etc.) Set up and maintain associate personnel files Key all new associates into Workday Train new associate on clocking in and out of Kronos Set up and train new associate in use of Workday Learning and ensure all Workday training is completed At the discretion of the Business Operations Manager or Manager on Duty in the Business Office, Associate will also perform Business Office functions including but not limited to: Provide customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process. Seek win/win solutions for the customer and partners appropriately Process paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork Process auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts Manage multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. Process paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale. Mentor new Business Office Associates, as well as train other store departments on Business Office processes and procedures Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags. Answer multi-line phone system, respond to callers’ needs and direct calls as appropriate. Learn and succeed as part of a team: Pleasant, but noisy office environment Numerous distractions and disruptions due to incoming communication May require walking or standing for extended periods of time Variety of work schedules with shifts that do include nights, weekends, and holidays Wear CarMax clothing (acquired through the Company) at all times while working in the store Qualifications: Work requires ability to: Read, interpret, and transcribe data in order to maintain accurate records Use resources and partnership to balance the needs of the customer and the business Understand numeric filing system Use word processing, spreadsheet and other programs, displaying intermediate PC skills Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail Lift objects that weigh as much as 15-20 lbs Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written Develop partnerships with Sales team and other departments in order to provide quality customer service Maintain confidentiality of all records, files and reports within the scope of the position Complete CarMax provided training as required Report Asset Protection and/or Human Resource related issues to management Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.



  • Clearwater, United States Sentry Management Full time

    Sentry Management is an industry leader in full-service community association management. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board's endeavors and improving the lifestyles of residents. Our community managers and support personnel are best-in-class,...


  • Clearwater, Florida, United States Orthopaedic Solutions Management Full time

    Role SummaryThis Medical Assistant position plays a vital role in delivering exceptional patient care and supporting our physicians at Orthopaedic Solutions Management. If you have a passion for healthcare and excellent communication skills, we encourage you to apply.Key Responsibilities:Coordinate patient flow by retrieving charts and preparing patients for...


  • Clearwater, United States Resource Property Management Full time

    Core Values: Adhere to the core values of Resource Property Management:  Honesty, integrity, respect, and courtesy are the cornerstones by which our company functions.   We value all clients and strive to provide professional and efficient management services. Essential Duties and Responsibilities: Provide administrative support to Community Association...


  • Clearwater, United States Resource Property Management Full time

    Core Values: Adhere to the core values of Resource Property Management: Honesty, integrity, respect, and courtesy are the cornerstones by which our company functions. We value all clients and strive to provide professional and efficient management services. Essential Duties and Responsibilities: Provide administrative support to Community Association...


  • Clearwater, Florida, United States Orthopaedic Solutions Management Full time

    About Orthopaedic Solutions ManagementWe are a leading provider of orthopaedic care in the Tampa Bay area, committed to delivering world-class services to our patients. As a Medical Assistant, you will play a vital role in our mission by providing exceptional support to our physicians and patients.


  • Clearwater, Florida, United States Orthopaedic Solutions Management Full time

    Key ResponsibilitiesCustomer Service: Provide exceptional service to patients, visitors, and coworkers, responding to inquiries and resolving issues in a timely manner.Patient Chart Preparation: Ensure all patient charts are accurately prepared for visits, including pertinent records, test results, imaging, and referral information.Inventory Management:...


  • Clearwater, Florida, United States Orthopaedic Solutions Management Full time

    About the RoleWe are seeking an experienced and detail-oriented Orthopaedic Imaging Assistant to join our dynamic team at Orthopaedic Solutions Management.As a key member of our Imaging Services Team, you will play a vital role in ensuring the smooth operation of our x-ray department. This includes assisting Radiologic Technologists with patient care,...


  • Clearwater, United States Sandpearl Resort Full time

    We are seeking a highly skilled Administrative Manager Assistant to join our team at Sandpearl Resort. As an Administrative Manager Assistant, you will provide administrative support to our senior-level managers, focusing on tasks such as developing a full working knowledge of all CRM platforms, assisting with creating documentation, and formatting...


  • Clearwater, Florida, United States PHP Management Services LLC Full time

    Job SummaryThe Administrative Support Professional will facilitate the efficient operation of the property management team by performing a variety of clerical and administrative tasks.Key ResponsibilitiesRespond to incoming calls, provide assistance, and forward messages as necessary to team members and maintenance staff.Greet and assist visitors in the...


  • Clearwater, United States Enterprise Holdings Full time

    About the JobThis is an exciting opportunity to join our team at Enterprise Holdings as a Rental Assistant Manager. As a key member of our team, you will be responsible for providing exceptional customer service, managing rental operations, and ensuring a positive experience for our clients.Key Responsibilities:Manage rental operations, including checking in...


  • Clearwater, United States Rainbow Full time

    Junior Assistant Manager - This is our entry level management position, which will allow you to learn our business, while giving you the skills to operate one of our stores. At least 6 months experience as a department manager in a retail store is re Assistant Manager, Manager, Water, Junior, Assistant, Management, Retail


  • Clearwater, United States Rainbow Shops Full time

    Junior Assistant Manager - This is our entry level management position, which will allow you to learn our business, while giving you the skills to operate one of our stores. At least 6 months experience as a department manager in a retail store is re Assistant Manager, Manager, Water, Junior, Assistant, Management, Retail Learn More


  • Clearwater, United States CW Business Development Full time

    Job DescriptionJob DescriptionOur firm has an immediate opening for a motivated Assistant Brand Manager at our fast-growing, established Business Marketing and Sales firm. While we’re scaling quickly, we are on the hunt for an Entry Level Assistant Brand Manager who shares a passion for working with customers and building relationships!We provide our Entry...


  • Clearwater, United States Chico's FAS, Inc. Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individuality. POSITION OBJECTIVE: The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations,...


  • Clearwater, United States JMI Resource Full time

    Job Description: We are seeking a Corporate Law Assistant Manager to join our team at JMI Resource in Clearwater. As a key member of our team, you will be responsible for providing administrative support to our attorneys and managing the day-to-day operations of the office.Main Responsibilities:- Manage attorneys' calendars and ensure timely completion of...


  • Clearwater, United States Southern Manufacturing Technologies Full time

    Job ResponsibilitiesWe are seeking a skilled Tool Crib Attendant to join our team at Southern Manufacturing Technologies. As a Tool Crib Attendant, you will be responsible for managing the tool crib, which includes receiving, inspecting, and cataloging all incoming tools and equipment, maintaining an accurate inventory of tools, and conducting regular audits...


  • Clearwater, United States UnitedHealth Group Full time

    Job Summary:We are seeking a highly skilled Medical Assistant to join our team at UnitedHealth Group. As a Medical Assistant, you will provide critical support to our healthcare team, ensuring that patients receive the highest level of care possible. This is a full-time position, offering a competitive salary of $54,000 per year, plus benefits.The ideal...


  • Clearwater, United States DispatchHealth Management Full time

    Transition to Practice Fellowship at DispatchHealth Management summary: The Transition to Practice Fellowship at DispatchHealth offers recent graduates an intensive nine-month training program designed to transition Family Nurse Practitioners or Physician Assistants into independent patient care roles. Participants will engage in classroom learning,...


  • Clearwater, United States DispatchHealth Management Full time

    Transition to Practice Fellowship at DispatchHealth Management summary: The Transition to Practice Fellowship at DispatchHealth is a nine-month intensive program for recent graduates in Family Nurse Practitioner or Physician Assistant fields, designed to prepare them for independent patient care. Participants will engage in hands-on training, classroom...


  • Clearwater, United States DispatchHealth Management Full time

    Transition to Practice Fellowship at DispatchHealth Management summary: The Transition to Practice Fellowship at DispatchHealth offers recent graduates in Family Nurse Practitioner or Physician Assistant programs an opportunity to gain hands-on experience in a unique care delivery model. Over a nine-month intensive training program, fellows will receive...