Administrative Assistant

6 days ago


Clearwater, United States Resource Property Management Full time
Core Values:
Adhere to the core values of Resource Property Management: Honesty, integrity, respect, and courtesy are the cornerstones by which our company functions. We value all clients and strive to provide professional and efficient management services.

Essential Duties and Responsibilities:
  • Provide administrative support to Community Association Manager(s).
  • Respond to all voice mail messages and emails within 24 hours.
  • Provide backup for the Receptionist when necessary.
  • Contact vendors as directed.
  • Process sales & lease applications in a timely manner.
  • Maintain up to date board, committee, and vendor information in Vantaca.
  • Prepare, send, track violation letters & architectural applications generally within 48 hours.
  • Upload Notices, Meeting Minutes, Sales/Lease applications and other documents to Vantaca or Homewise as required.
  • Assist manager with distribution of board meeting packets.
  • Track annual report filings, 55+ communities, elevator certs, pool permits, etc.
  • Program gates or door entry systems and issue new fobs or keys as needed.
  • Maintain clubhouse/media room reservations and other property databases.
  • Process mail outs on a timely basis.
  • Scan/email association invoices to the invoice portal daily.
  • File association records & purge files annually.
  • Update & distribute Annual Hurricane/Emergency manuals under Manager's direction.
  • Special projects and or other miscellaneous duties that may arise.
Competencies:
  • Adaptability.
  • Attention to Detail.
  • Collaboration.
  • Written & Verbal Communication.
  • Conflict Resolution.
  • Customer Service.
  • Organization.
  • Proficiency with MS Office Suite, internal accounting, and management programs.
  • Problem solving.
  • Professionalism.
  • Time Management.
Schedule:
9 am-5 pm Mon-Fri: Paid lunch 12-1pm. (May leave the premises during the meal break.)

Education and/or Work Experience Requirements:
  • Excellent verbal & written communication skills, including ability to effectively communicate with coworkers, board members, vendors and owners/residents.
  • High level of computer proficiency in MS Office and other programs.
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
  • High school diploma or GED required.


Compensation is commensurate with experience.

Excellent benefits including group health insurance, PTO and a 401k plan with a company match for full time employees working 30 hours or more.

Resource Property Management is a locally owned and operated community association management firm and a Tampa Bay Times Top Workplace for 2 consecutive years

Pre-employment criminal background check & drug test required. DFWP/EOE. Please submit your resume for immediate consideration.

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