Office Associate

2 weeks ago

Indianapolis, United States Indianapolis Public Schools Full time
SUMMARY:

Screens calls, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. This is a 12 month position.

QUALIFICATIONS:

One year certificate from college or technical school; or three to six years related experience and/or training; or equivalent combination of education and experience.

JOB RESPONSIBILITIES:

Answers and screens telephone calls, and arranges conference calls, disseminates messages to appropriate person.

Greets visitors and conducts to appropriate area or person.

Monitors traffic in and out of school; maintains records of all people entering and exiting the building.

Knowledge of Word, Excel, and PowerPoint.

Serve as a point of contact for the Counselors Department.

Ability to organize and coordinate programming.

Makes copies of correspondence or other printed materials.

Prepares outgoing mail and correspondence, including e-mail and faxes.

Composes and types routine correspondence.

Assists Administrative Associate in routine office duties.

Willing to learn and perform all office duties so when office co-workers are absent, or busy with other projects, they are able and willing to perform all office duties for seamless operations.

Other duties as assigned by the principal.

SUPERVISORY RESPONSIBILITIES: None.

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one, small group, and large group situations.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS: None.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to find, handle, or feel. The employee frequently is required to talk or hear. The employee is required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to wet and humid conditions and outside weather conditions. The noise level in the work environment is usually moderate.

DISCLAIMER:

The above job description is designed to denote the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job.

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