Executive Assistant

2 weeks ago

Carlsbad, United States Orthofix Full time
Why Orthofix?

We are a leading global spine and orthopedics company with a premier portfolio of biologics, innovative spinal hardware, bone growth therapies, specialized orthopedic solutions and a leading surgical navigation system. Our combined company is over 1,600 strong, with products distributed in 68 countries worldwide and a global R&D, commercial and manufacturing footprint, and this is just the beginning

Come join our global team of dedicated professionals who through their extraordinary efforts demonstrate every day their commitment to our mission of improving the lives of patients. At SeaSpine and Orthofix our culture is built around Integrity and the core beliefs we live by: Exceed Expectations, Work Together, Be Respectful, Get Lean and Have Fun

How you'll make a difference?

The Executive Assistant position will be responsible for day-to-day executive administrative support for one or Executive Leadership Team (ELT) members. This position enhances executive leader's effectiveness by providing time management and scheduling support, exercising good judgment, maintaining confidentiality of sensitive information, representing the executives to internal and external constituents, and operating independently within prescribed areas of responsibility.

What will your duties and responsibilities be?

The following are the essential functions of this position. This position may be responsible for performing additional duties as tasks as needed and assigned.
  • Complete a broad variety of administrative tasks for Global Spine President including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that are sometimes confidential; and arranging complex and detailed travel plans, itineraries, and agendas.
  • Provide ancillary administrative support to Spine and Biologics' Marketing teams.
  • Support Spine and Commercial related activities including meeting and travel arrangements, sourcing and compiling information from multiple departments to assemble requisite meeting materials for senior executives and maintaining excellent working relationships with ELT members and their assistants.
  • Mentor and develop other administrative support team members.
  • Prepare monthly/quarterly reports, presentations, BOD updates and other data proactively to support senior executives.
  • Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
  • Assist with tracking and budgeting capital and operating expenses and prepare purchase requisitions to support those expenses.
  • Plan, organize and implement events, such as meetings, business luncheons and dinners, including companywide events, employee team building activities, or other special events.
  • Create meeting timelines; prepare and distribute meeting notifications, correspondence, agendas, and materials, as well as subsequent updates or changes.
  • Conserve senior executives' time by reading, researching, and routing correspondence; drafting letters, presentations, and documents; collecting and analyzing information. Organize and manage To Do with follow-up activities to support senior executives.
  • Maintain customer confidence and protect operations by keeping information confidential.
  • Prepare monthly/quarterly executive reports and presentations as needed.
  • Develop and maintain various filing systems and record meeting discussions.
  • Welcome guests, customers, and employees by greeting them, in person or on the telephone; answering or directing inquiries.
  • Provide administrative support to other members of senior management, their direct reports, and others as needed.
  • Complete special projects as required.
What skills and experience will you need?

The requirements listed below are representative of the education, knowledge, skill and/or ability required for this position.

Education/Certifications:
  • High School Diploma
Experience, Skills, Knowledge and/or Abilities:
  • Minimum of 10 years relevant experience supporting senior level executives.
  • Detail oriented, highly organized and strong interpersonal skills with an ability to interact with all levels in the organization.
  • Strong computer skills.
  • Highly effective skills and experience in written and oral communication, scheduling, use of Microsoft Office Suite products (particularly PowerPoint), developing presentations, and coordinating travel logistics.
  • Experience and interest in internal and external communication and partnership development.
  • Must be proficient in Microsoft Office Suite of applications, Social Media web platforms, and have exceptional written and oral communication skills.
  • Must possess good organizational and follow-up skills.
  • Must be able to work across multiple locations/teams and seamlessly interface with other Executive Assistants and Administrative Assistants in daily execution of tasks.
  • Must be able to multi-task and be a self-starter.
  • High attention to detail with an emphasis on timely and accurate work products.
  • Must be able to maintain confidentiality.
  • Must possess good telephone manners and mature judgment.
  • Must be able to work overtime as needed.
What qualifications are preferred?

The education, knowledge, skills and/or abilities listed below are preferred qualifications in addition to the minimum qualifications stated above.

Education/Certifications:
  • Bachelor's degree highly preferred.
Additional Experience, Skills, Knowledge and/or Abilities:
  • Public company experiences preferred.
PHYSICAL REQUIREMENTS / ADVERSE WORKING CONDITIONS

The physical requirements listed in this section include, but are not limited, to the motor/physical abilities, skills, and/or demands required of the position in order to successfully undertake the essential duties and responsibilities of this position. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to allow qualified individuals with a disability to perform the essential functions and responsibilities of the position.
  • No additional physical requirements or essential functions for this position.

    The anticipated salary for this position for an employee who is located in California is $75,000 to $120,000 per year, plus bonus, based on performance, and benefits. The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type and years of experience within the industry, education, etc. The Company is a multi-state employer and this pay scale may not reflect the pay scale for an employee who works in other states or locations.



DISCLAIMER

The duties listed above are intended only as representation of the essential functions of this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change at the sole discretion of the employer. Nothing in this document alters an employee's at-will employment status.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race, such as hair texture and protective hairstyles, including braids, locks, and twists), ethnicity, religion, religious creed (including religious dress and grooming practices), color, caste, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age (40 and over), protected medical condition (including cancer and genetic conditions), genetic information, disability (mental and physical), reproductive health decision-making, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

  • Part-Time Executive Coordinator

    2 weeks ago

    Carlsbad, United States Buffini & Company Full time

    About Buffini & Company: At Buffini & Company, our mission is to impact and improve the lives of people.For over the last 25 years, we have coached and trained millions of real estate agents and business professionals all over the world. Buffini & Company is more than just a coaching company - we provide a comprehensive suite of business tools, marketing...

  • Executive Pastry Chef

    2 weeks ago

    Carlsbad, United States Hyatt Hotels Corporation Full time

    Park Hyatt Aviara Resort Find your place at Park Hyatt Aviara: Become part of one of San Diego's premiere destination locations, a AAA Five-Diamond luxury resort. Recently renovated with striking architecture, a beautiful Miraval Spa, an 18-hole Arnold Palmer designed golf course, and a resort getaway that offers world-class recreation and relaxation amid...

  • Executive Pastry Artisan

    5 days ago

    Carlsbad, United States Willow Tree Recruiting Full time

    Lead Pastry Chef OpportunityWe are seeking an experienced and talented Lead Pastry Chef to join our team at Willow Tree Recruiting.About the Role:This is a unique opportunity to lead and inspire a small team, ensuring excellence in pastry technique and consistency across all dessert and pastry elements.Oversee hiring, training, and mentorship of the pastry...

  • Real Estate Private Lending Account Executive

    6 months ago

    Carlsbad, United States Revolution Realty Capital Full time $100,000 - $300,000

    Join the Revolution! Revolution Realty Capital is fueling the growth and success of real estate investors nationwide. Specializing in financing non-owner occupied, residential investment properties, Revolution’s principals have funded over $1 Billion in loans over the years.We're rapidly growing and searching for dynamic team members for our sales...

  • Real Estate Private Lending Account Executive

    1 month ago

    Carlsbad, United States Revolution Realty Capital Full time

    Unlock Your Potential in Real Estate Private LendingRevolution Realty Capital is a leading private lending firm that empowers real estate investors nationwide to achieve their goals. We're seeking a highly motivated and experienced Account Executive to join our team and drive business growth through strategic relationships with the real estate investor...

  • Administrative Assistant

    1 month ago

    Carlsbad, United States WOTM - Partners Professional Full time

    Job DescriptionJob DescriptionWe are seeking a highly skilled and proactive Administrative Assistant to support the CEO of a marketing agency based in Carlsbad, CA. Position is 100% onsite, TTH with a compensation range of $35.00-$40.00/hr. D.O.E.Key Responsibilities:Manage day-to-day office operations, including answering phones, handling correspondence,...

  • Assistant Manager

    4 weeks ago

    Carlsbad, United States Dunkin' Full time

    Description As a Dunkin' franchisee, we are committed to our employees as much as we are committed to our customers. We value hardworking and enthusiastic employees and we make it a priority to ensure their success. The Assistant Manager will be responsible for directing the overall operation of the restaurant, from hiring and overseeing a team of employees...

  • Team Assistant

    5 days ago

    Carlsbad, United States Viasat Full time

    About usOne team. Global challenges. Infinite opportunities. At Viasat, we‘re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We‘re looking for people who think big, act fearlessly, and create an...

  • Team Assistant

    1 week ago

    Carlsbad, United States Viasat Full time

    About usOne team. Global challenges. Infinite opportunities. At Viasat, we‘re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We‘re looking for people who think big, act fearlessly, and create an...

  • Assistant Project Manager

    3 weeks ago

    Carlsbad, United States Ultimate Staffing Full time

    A large Construction Company in Carlsbad, CA is seeking an Assistant Project Manager. Pay: $70K - $85K/ DOE Position Overview:The Assistant Project Manager is responsible for assisting all aspects of successful construction projects within the office. This role requires a hands-on approach to manage budgets, schedules, and communications effectively while...

  • Assistant Construction Project Manager

    2 weeks ago

    Carlsbad, United States Ultimate Staffing Full time

    A large Construction Company in Carlsbad, CA is seeking an Assistant Project Manager. Pay: $70K - $85K/ DOE Position Overview:The Assistant Project Manager is responsible for assisting all aspects of successful construction projects within the office. This role requires a hands-on approach to manage budgets, schedules, and communications effectively while...

  • Assistant Superintendent

    2 months ago

    Carlsbad, United States Woodside Homes Full time

    About Woodside Homes:Since 1977, the Woodside Homes name has been synonymous with integrity, excellence, and design innovation. As one of America's top 30 homebuilders, we are committed to providing the knowledge, experience and processes that encourage our customers to realize their ideal lifestyle.Now, Woodside has found its own place to call home as part...

  • Construction- Assistant Project Manager

    2 weeks ago

    Carlsbad, United States Ultimate Staffing Full time

    Position Overview:The Assistant Project Manager is responsible for assisting all aspects of successful construction projects within the office. This role requires a hands-on approach to manage budgets, schedules, and communications effectively while ensuring project goals are met. Key Responsibilities:Budget Management: Develop and maintain project budgets,...

  • Assistant Community Manager, onsite

    3 weeks ago

    Carlsbad, United States AAM LLC Full time

    Primarily responsible for assisting Community Manager(s) by providing effective customer service to onsite homeowners through in-depth knowledge of Covenants, Conditions & Restrictions (CC&R’s) and management contracts. Position Responsibilities:Provides administrative support and other tasks as directed to General Manager. Partners with AAM's Management...

  • Full Time Speech Language Pathologist Assistant

    2 months ago

    Carlsbad, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.Soliant Health is seeking a dedicated Speech Language Pathologist Assistant who is interested in working in a school setting in the Carlsbad, NMarea. In this role, the SLPA will be providing services for school age students ranging from grades K-12. Please see job details...

  • Full Time Speech Language Pathologist Assistant

    2 months ago

    Carlsbad, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.Soliant Health is seeking a dedicated Speech Language Pathologist Assistant who is interested in working in a school setting in the Carlsbad, NMarea. In this role, the SLPA will be providing services for school age students ranging from grades K-12. Please see job details...

  • Specialty Dental Assistant Orthodontics

    2 months ago

    Carlsbad, United States Gateway Dental Group and Orthodontics Full time

    Description: Now is the time to join Gateway Dental Group and Orthodontics. You will have opportunities to learn new skills from our team of experienced professionals. If you're ready to take your career to the next level and gain valuable experience, apply today! Overview: The primary role of the Dental Assistant is to support the success of the clinicians...

  • Speech Language Pathologist Assistant

    2 months ago

    Carlsbad, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.Soliant is seeking a licensed Speech Therapist Assistantto join a school district inCarlsbad, New Mexico. We are currently conducting interviews and hiring for the 24-25 school year. As a Speech Language Pathologist Assistant, you will provide speech and language services to...

  • Speech Language Pathologist Assistant

    2 months ago

    Carlsbad, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.Soliant is seeking a licensed Speech Therapist Assistantto join a school district inCarlsbad, New Mexico. We are currently conducting interviews and hiring for the 24-25 school year. As a Speech Language Pathologist Assistant, you will provide speech and language services to...

  • Product Marketing Coordinator

    7 hours ago

    Carlsbad, United States 24 Seven Talent Full time

    The Product Marketing Coordinator will focus on supporting the Brand and Product Marketing teams. This role will assist in the coordination of a variety of initiatives across Marketing Operations, PR, Influencer, and Product Marketing.Responsibilities include but are not limited to:Coordinate tasks related to Product Marketing responsibilities while working...