Executive Assistant

2 months ago

Lafayette, United States Laborde Earles Full time
Grow with us We are featured in Inc. Magazine's prestigious 2023 Inc. 5,000 Fastest-Growing Private Companies List and are the 25th fastest-growing private company in the entire state of Louisiana

Do you find satisfaction in helping people and making a difference in their lives and the lives of their communities? Laborde Earles is committed to providing quality representation to our clients and being fully attentive to their needs, which starts by providing the same favorable environment for our team members. Join us in standing up for our clients, with our community, by our work, and beside each other

The Opportunity:

Are you exhilarated by organizing, devising plans, and finding new ways to be effective and efficient? Do you find satisfaction in ensuring the success of others? Are you the dependable, problem-solver that your friends and teammates look to for advice?

We are looking for a self-motivated go-getter who has the vigor and versatility to make things happen. The Executive Assistant works to provideagile, and proactive high-level support to the Partner while facilitating productivity and collaboration. This is an ideal position for an organized and disciplined individual with specific expertise in providing executive support, who would like to join our growing and high performing team. This role requires a big-picture mindset to help streamline scheduling and communication, allowing the Partner to focus on strategic Firm initiatives. A successful candidate for this role will be a strong communicator and problem-solver who, through passionate performance, is dedicated to supporting stability, productivity, and growth for the Firm.

What Winning Looks Like:
  1. Accountable to improve business productivity for Partner & Firm through goal alignment and effective collaboration.
    1. Ensure efficient and effective management of Partner's schedule.
      1. Meet with Partner to review weekly agenda and ensure full comprehension of priority tasks.
      2. Coordinate with staff and external parties to schedule meetings, appointments, and events that the Partner should attend and ensure their timely presence, allowing sufficient timing before, during, and after meetings. Follow-up with all parties to avoid last minute cancellations due to conflicts.
      3. Functionally organize daily calendars that best suits the needs of the Partner and the Firm.
      4. Manage travel itineraries and make travel arrangements. This may include but is not limited to booking flights, hotel rooms, rental cars, along with other travel accommodations on an as needed basis. This may also include events or times that take place outside of the workplace and work week.
    2. Provide one-on-one support of general inquiries from the Partner and execute in a timely fashion.
    3. Compile announcements and notes for weekly firm-wide meetings and provide meeting agendas to executives.
    4. Facilitate internal communication by taking timely, complete, and accurate meeting notes for every meeting in which Executive Assistant is a participate and distributing key information.
    5. Coordinate and minimize Partner's interruptions by assisting with emails and phone calls, routing calls and messages, and taking in-depth notes.
    6. Screen calls and messages, including non-client related emails, to determine what would be considered top priority for the Partner and communicate such effectively.
    7. Collaborates with the Ambassador of First Impressions to welcome and direct visitors and clients scheduled to meet with the Partner.
    8. Serve as primary point of contact between staff and Partner, capturing the level of urgency and appropriately arranging meeting.
  2. Accountable for administrative tasks for the Partner and Firm.
    1. Prep and maintain the upstairs Executive break room with fresh brewed coffee, beverages, and supplies.
    2. Assist in maintaining mail and paperwork, which may include organizing, filing, coping, scanning, and shredding.
    3. Collaborate with Operations to ensure and manage cleanliness, functionality of technology, and adequate supplies of upstairs conference rooms and break room.
    4. Create and edit forms, documents, and presentations keeping in line with Firm brand guidelines.
    5. Serve as a liaison for documents and materials to be collected, signed, and/or distributed.
    6. Assist in coordinating Firm events or private events for the Partners as necessary and requested by the Partner that aligns.
    7. Performs other duties as assigned by the Partner.


Skills Needed to Win:
  • Be a Strategic Partner: Align tasks and initiatives with the Partner's values and focuses while taking ownership of both successes and failures with an entrepreneurial mindset.
  • Be Proactive: Have a sense of urgency and anticipate needs and next steps with the big picture in mind.
  • Communicate: Excellent interpersonal & customer service skills, both verbal & written.
  • Present Solutions: Be resourceful to problem solve and generate solutions both independently and collaboratively.
  • Be Honorable: Ability to act with integrity, professionalism, and confidentiality and display good judgement, positivity, and willingness to roll your sleeves up whenever needed and go the extra mile.
  • Be Detail-Oriented: Excellent attention to detail and forward-thinking mindset.
  • Be Calm, Cool, and Collected: Ability function well in a high-paced environment and shift course with grace and professionalism when best-laid plans go awry or you are presented with roadblocks.
Preferred Education & Experience:
  • Bachelor's degree in business, legal, or other relevant field.
  • Proficient in Microsoft Office Suite with an ability to learn new or updated software(s).
  • Five years of experience in a strategic executive support role.
  • Proven ability to problem solve and make sound decisions.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
The Perks of Being Part of Our Laborde Earles Community:
  • Optional Firmwide events allowing you to play as hard as you work, such as Crawfish Boils, Christmas parties, Retreats, and more
  • Work-life balance is encouraged as we consider 36.5 hours your full-time requirement and we rarely exceed a 40-hour workweek. We prefer you work to live, not live to work.
  • We celebrate life's little (& big) moments with you from birthdays & work anniversaries to marriages and births, as well as, support you when the going gets tough from procedures/hospitalizations to loss of a loved one.
  • Collaboration and team member rapport is cheered and emboldened.
  • We offer many competitive benefits upon eligibility waiting periods:
    • Company-paid Short-term disability & Life/AD&D;
    • Health, vision, dental, long-term disability, critical illness, and additional life insurance policies upon eligibility waiting periods;
    • 401(k) and profit sharing options upon eligibility waiting periods;
    • PTO, paid holidays (11), and paid maternity leave;
    • Health Savings Account (HSA), Flexible Spending Accounts (FSA), including dependent care;
    • Employee Assistance Program (EAP).
Who We Are

We are a team and community-oriented personal injury law firm dedicated to winning for our clients who have had their lives turned upside down from injuries through no fault of their own. With multiple offices across Louisiana, we focus on ensuring people get maximum monetary compensation for various types of personal injuries or loss of a loved one from incidents like car wrecks, truck accidents, offshore, and workplace injuries. Our founders joined forces to build the premier law firm in Louisiana. With over 250 years of combined experience, our attorneys have earned a powerful reputation and have been nationally recognized as top trial lawyers. As a dedicated and high-performing team, we pride ourselves in our core values: All In, Work Hard, Play Hard, Honorable, Cutting Edge, Community, and Winners, Not Whiners. With all the proper tools in place, our mission is to stand up for our clients, stand with our community, stand by our work, and stand beside each other. You may begin your journey with Laborde Earles for many different reasons, but you stay for the team.

  • Executive Assistant

    1 week ago

    Lafayette, United States Elwood Staffing Full time

    Are you an organized individual seeking part-time employment? Apply now! What's in it for you? Elwood Staffing associates are eligible for a comprehensive and competitive benefits package plus an exclusive savings program, including:Medical/ Vision/ Executive Assistant, Executive, Assistant, Administrative, Staffing

  • Executive Assistant to CTO

    1 week ago

    Lafayette, United States Servpro Industries, LLC Full time

    Executive Assistant to CTO at Servpro Industries, LLC summary: The Executive Assistant to the CTO at SERVPRO provides comprehensive administrative support to executive leadership, requiring independent judgment and initiative. Key responsibilities include calendar management, coordination of meetings and travel, and preparation of documentation for the...

  • Executive Assistant

    1 week ago

    Lafayette, United States Laborde Earles Full time

    Grow with us! We are featured in Inc. Magazine's prestigious 2023 Inc. 5,000 Fastest-Growing Private Companies List and are the 25th fastest-growing private company in the entire state of Louisiana! Do you find satisfaction in helping people and making a difference in their lives and the lives of their communities? Laborde Earles is committed to providing...

  • Executive Assistant

    2 days ago

    West Lafayette, United States Purdue University Full time

    Req Id: 35496 Job Title: Executive Assistant City: West Lafayette Job Description: - Purdue University seeks an exceptional Executive Assistant to support our visionary leaders. This key role offers a unique opportunity to: Provide comprehensive administrative support to Deans and Executives Serve as a strategic liaison between executive offices and...

  • Executive Assistant to CEO

    2 weeks ago

    Lafayette, Louisiana, United States Moss Motors, Inc Full time

    At Moss Motors BMW, we are seeking an exceptional Executive Assistant to provide top-notch support to our CEO. This part-time, hourly position offers a competitive wage based on experience.The ideal candidate will possess excellent organizational skills, strong communication abilities, and the ability to maintain confidentiality.We estimate the salary for...

  • Executive Assistant to CEO

    4 weeks ago

    Lafayette, Louisiana, United States Moss Motors Full time

    Moss Motors, Inc. is a leading provider of innovative automotive solutions, seeking an organized and detail-oriented individual to fill the role of Executive Assistant to the CEO.As part-time, hourly support staff, this position will play a crucial role in the overall operations of the company by providing administrative support to the CEO and the accounting...

  • GLASS Executive Administrative Assistant to Director

    7 days ago

    Lafayette, United States Lafayette School Full time

    Position Type: Secretarial/Clerical/Secretary - 12-Months Date Posted: 12/19/2024 Location: Hiatt Administration Center This is a 12-month office professional position as Administrative Assistant to the Director of GLASS. Applicant must have prior office professional experience, strong Microsoft Office skills and exemplary organizational skills. Starting...

  • Executive Assistant to the Department Head

    2 days ago

    West Lafayette, United States Purdue University Full time

    Req Id: 34827 Job Title: Executive Assistant to the Department Head City: West Lafayette Job Description: Job Summary The Executive Assistant to the Department Head provides a wide range of administrative support to the Department Head and to the Department of Mathematics in general, with the goal of maximizing the effectiveness of department operational...

  • Executive Assistant to the Department Head

    2 weeks ago

    West Lafayette, United States Purdue University Full time

    Req Id: 34827 Job Title: Executive Assistant to the Department Head City: West Lafayette Job Description: Job Summary The Executive Assistant to the Department Head provides a wide range of administrative support to the Department Head and to the Department of Mathematics in general, with the goal of maximizing the effectiveness of department operational...

  • Executive Assistant

    1 day ago

    West Lafayette, Indiana, United States Purdue University Full time

    About the Position:We are seeking an Executive Assistant - Product Procurement to join our team at Purdue University. This role will provide executive-level support for product procurement and related activities.Job Summary:This position will serve as an executive assistant providing high-level support for product procurement for Purdue IT clients.The ideal...

  • Executive Assistant Lead

    2 hours ago

    West Lafayette, Indiana, United States Purdue University Full time

    About the RoleThe Executive Assistant to the Department Head is a key member of our team, responsible for providing administrative support to the Department Head and the Department of Mathematics. This position requires a high level of organization, attention to detail and effective communication skills.Key Responsibilities and RequirementsProvide...

  • Executive Support Assistant

    2 weeks ago

    Lafayette, Louisiana, United States Moss Motors, Inc Full time

    Job OverviewMoss Motors, Inc. is a dynamic organization seeking an exceptional individual to serve as Personal Assistant to the CEO.This part-time role involves providing administrative support to the CEO and accounting office, fostering overall company operations.

  • Executive Assistant

    4 weeks ago

    Lafayette, Louisiana, United States MCI Careers Full time

    About MCI CareersMCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. We have established ourselves as a trusted partner in the industry with a commitment to excellence and a focus on innovation.

  • Account Executive

    7 days ago

    Lafayette, United States From the Earth Full time

    Job DescriptionJob DescriptionJob Description: Account Executive - New JerseyIllicit Brands - New JerseyJob Title: Account ExecutiveLocation: Multiple, New JerseyDepartment: SalesPosition Type: Full-Time, ExemptAt Illicit Brands NJ, our mission is to provide high-quality, responsibly cultivated cannabis products that enhance well-being and enrich lives. We...

  • Construction Industry Account Executive

    55 minutes ago

    Lafayette, Louisiana, United States EquipmentShare Full time

    Key ResponsibilitiesAs a Regional Sales Development Manager at EquipmentShare, you will be responsible for:Expanding Our Existing Customer BaseYou will focus on identifying new business opportunities and developing strategies to acquire new clients, while also maintaining and nurturing existing customer relationships to ensure high levels of customer...

  • Executive Assistant

    5 hours ago

    West Lafayette, Indiana, United States Purdue University Full time

    Duties and ResponsibilitiesThe successful candidate will be responsible for performing a variety of administrative tasks, including:Maintaining the Chief of Staff's calendar, scheduling meetings and events, and arranging travel.Preparing agendas, flyers, and promotional materials, and updating and maintaining websites, photo files, and databases.Assisting...

  • Account Executive

    5 days ago

    Lafayette, United States Snap! Mobile, Inc. Full time

    Snap! Mobile is the essential technology platform for school athletics and activities. To date, Snap! Raise, our industry-leading fundraising solution, has raised more than $800 million dollars for over 100,000 groups and teams through over 12.5 million participants and donors. In addition to the Snap! Raise fundraising platform, Snap! Mobile further...

  • Executive Leadership Position

    3 weeks ago

    Lafayette, Louisiana, United States Village Caregiving - Lafayette, IN Full time

    About the JobWe are seeking an experienced Executive Director to join our Lafayette, IN office. The successful candidate will be responsible for leading our team, managing client referrals, and ensuring compliance with industry regulations.Key Responsibilities:Lead a team of caregivers and manage client relationshipsGrow and maintain client referral...

  • Executive Culinary Manager

    4 weeks ago

    Lafayette, Colorado, United States Eurest Full time

    Company OverviewEurest is the leader in business and industry dining, offering a rewarding career with limitless opportunities. As a member of our leadership and professional support team, you will help our 16,000 chefs and associates excel as they deliver world-class meals in corporate cafes and executive dining rooms.Job SummaryYou will oversee kitchen...

  • Account Executive

    7 days ago

    Lafayette, United States SchoolMint Full time

    Job DescriptionJob DescriptionAccount ExecutiveLocation: Remote, with up to 40% travel requiredAbout SchoolMint:SchoolMint is a leading provider of Strategic Enrollment Management solutions for K-12 schools and districts, helping educators build brighter, more sustainable futures. Our award-winning SaaS solutions empower schools—both district and...