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DCSA Senior Administrative Assistant

2 months ago

Fredericksburg, United States Harkcon LLC Full time

TS clearance required

Harkcon, Inc., a well-established government contracting firm based in Fredericksburg, VA, is pursuing a contract with a federal security agency and is looking for highly qualified, experienced persons to add to our roster of workers. Work will be performed at the gov't's site at Crystal Drive, Arlington, VA and is anticipated to begin in September 2024.

Job responsibilities:

  • Assist with setting up administrative processes for the agency.
  • Provide direct administrative support to Senior Executive Service (SES) level staff.
  • Act a Liaison with other directorates/divisions/departments and outside agencies for the SESs.
  • Answer and screen large volumes of incoming phone calls, often from senior individuals.
  • Coordinate calendars and schedules for multiple individuals.
  • Transcribes dictation to finished format in a wide variety of often complex documents.
  • Compose first draft of documents.
  • Maintain databases (both complex and confidential).
  • Respond to requests, distribute correspondence, circulate information.
  • Make travel arrangements, process travel expense reports, verify travel requests.
  • Train less experienced executive support personnel.

In addition to the above, the person assigned to this position shall be adept at the following office/administrative tasks:

  • General Office Support Services Tasks
    • Records and file management
    • In/Out processing gov't employees
    • Calendar management
    • Correspondence
    • Phone/Reception
  • Internal/External Office Duties
    • Database - data entry and maintenance
    • Distribute correspondence
  • Track Internal/External Actions
    • Correspondence tracking
    • Create/maintain tickler files
    • Document creation
    • Office supply ordering/inventory
  • Services Support
    • Office equipment operation, maintenance, basic troubleshooting
  • Travel Support
    • Reservations, vouchers, approvals, reimbursement processing
  • Meetings / Conference Support
    • Assist as needed
    • Transcribe minutes
    • Prepare read-aheads
    • Attendee experience (badging, keys, building access)
  • Property Records
    • Maintain records
  • Human Capital Management Office Support
    • Provide administrative support for various HR functions (recruiting tracking, recruiting events, applicant correspondence, award ceremony preparation.

Qualifications:

  • Top Secret clearance
  • BA/BS (10 years of relevant experience may be substituted)
  • 3 years of relevant senior administrative and management support experience
  • Advanced MS Office Suite proficiency
  • Writing sample (to be required during interview phase)
  • Sign a Letter of Commitment
  • US Citizen