Multi-Family Purchasing Coordinator

4 weeks ago


Virginia Beach, United States Boyd Homes Full time
Job Details

Job Location
Virginia Beach, VA - VA

Education Level
Not Specified

Job Category
Purchasing - Procurement

Description

Multi-Family Purchasing Coordinator

Position Overview

We're seeking a detail-oriented and proactive Multi-Family Purchasing Coordinator to join our construction team. In this role, you'll play a vital part in supporting our multi-family construction projects by coordinating purchasing, managing vendor relationships, and ensuring smooth workflows between our corporate and regional teams. This position offers a blend of administrative and project coordination tasks in a fast-paced, collaborative environment, ideal for someone who enjoys bringing structure and efficiency to complex processes.

Key Responsibilities
  • Permit and Documentation Management: Prepare, distribute, and track permit documentation and packages for submission to city/county authorities.
  • Administrative Support: Provide direct administrative support to the construction department, handling calls, emails, and coordinating with corporate and regional teams.
  • Vendor and Subcontractor Coordination: Draft and manage correspondence with owners, subcontractors, and vendors, including creating, reviewing, and issuing budgets, purchase orders, and change orders as needed.
  • Project Document Management: Organize and maintain project documentation, plans, and subcontractor records-both physical and digital. Update and manage project files in construction management software.
  • Subcontractor and Supplier Management: Handle subcontractor agreements, track insurance certificates, and maintain an updated list of approved vendors and subcontractors.
  • Budgeting and Invoicing: Assist in budgeting, cost tracking, invoice review, and coding, ensuring all expenses align with project budgets.
  • Estimating and Take-offs: Estimate building material requirements based on project plans and coordinate with property management/design teams on selections.
  • RFI and Submittal Processing: Track RFIs, submittals, and as-built documents, ensuring accurate and timely responses to project needs.
Qualifications

Requirements
  • Education & Experience: Minimum of an associate degree, or 4 years of equivalent experience in the construction/development industry.
  • Software Proficiency: Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint). Familiarity with Builder MT, Sage 300/Timberline, Bluebeam, Procore, and Jonas is highly preferred.
  • Skills:
    • Estimating and material take-offs experience.
    • Detail-oriented with excellent organizational and multitasking abilities.
    • Effective written and verbal communication skills.
    • Ability to thrive in a dynamic, fast-paced environment.
    • Team-oriented, collaborative mindset, and adaptable to evolving technology.
  • Background Check: Must pass credit and criminal background check.
Job Details
  • Position Type: Full-time
  • Work Schedule: Varies; flexible hours required to support community needs
  • Travel: No travel required
  • Work Environment: Residential community grounds and common areas
Why Join Us?

This role offers the opportunity to contribute to exciting multi-family construction projects, develop your skills in purchasing coordination, and work within a dedicated, supportive team. We value teamwork, innovation, and a commitment to quality in every project.

Benefits & Perks

We believe in supporting our team's well-being both on and off the job. Here's what we offer:
  • Health Coverage: Comprehensive Medical & Dental plans with the majority of the premium covered to keep your costs low, plus Vision coverage.
  • PTO: 15 Days Paid Time Off to Start
  • Holidays: 9 Paid Holidays
  • Bonus: Quarterly, Annual and On-Call Bonuses Offered
  • Retirement Savings: 401K with a company match up to 4%.
  • Additional Perks: Pet Insurance Discounts, Apartment Rental Discount, Health Savings Account (HSA), and Health Reimbursement Arrangement (HRA).

This job description is intended to outline the primary responsibilities and qualifications for this role. Duties may evolve as business needs change.

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