Student Program Administrative Coordinator

3 days ago

Norfolk, United States Eastern Virginia Medical School Full time
Overview

Support the OBGYN Medicine Clerkship Director and Clerkship Co-Director to plan, organize, administer and implement the OBGYN Medicine Clerkship (required rotation for all third year EVMS medical students).  This position requires a proactive ability to strategically assess and manage the operational components of a clinical rotation as well as coordinate and supervise the delegation of work relating to clinical rotations.       

Responsibilities

In the absence of the Clerkship Director and/or Clerkship Co-Director, respond to and resolve issues as raised by students, clinical sites and preceptors.

Provide other support for program development as directed by the Clerkship Director or Clerkship Co-Director.

Create student schedules for all learning/educational programs in advance of each academic rotation and disseminate to both lecturers/teachers and students to include but not limited to student morning report, simulation, weekly afternoon didactics. Reserve classroom/appropriate equipment in advance for lectures/teachers.

Monitor completion of preceptor (attending and resident) clinical evaluations of each student. Coordinate with preceptors as needed in order to achieve timely completion of evaluations.

Originate and maintain documentation/schedules for student and preceptor for each student placement to include but not limited to call schedule, team assignments, (approx.24-26 students every six weeks).

Qualifications
  • One (1) year of Previous experience in an Academic setting preferred
  • Associates degree preferred, but not required. 

    • Education, Healthcare, Psychology, English

  • Working in a team/collaborative environment. Experience with online course management and evaluation management systems is a plus.

  • Strong Written Communication and Attention to Detail: Proficiency in composing and editing communication with internal and external stakeholders
  • Data Management: Ability to gather, manage, and report large amounts of data accurately using electronic systems, ensuring all information is correct.
  • Stakeholder Collaboration and Interpersonal Skills: Skilled in working with diverse groups, including students, faculty, and administration, to collect feedback and ensure clear communication of updates and processes.
  • Time Management and Organizational Skills: Competence in managing multiple tasks, meeting deadlines, and keeping stakeholders informed of progress throughout the process.
  • Problem-Solving and Process Improvement Skills: Ability to identify opportunities for improving clinical year processes, offering suggestions, and notifying of all concerns
  • Required software skills: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
Location : Location US-VA-Norfolk

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