Executive Administrative Assistant

3 weeks ago


Bala Cynwyd, United States Pep Boys Full time

Position Summary

The Executive Admin will be responsible for administrative and support functions in a high-energy, fast-paced environment, ensuring that all aspects of executive schedules, meetings, engagements and travel run smoothly.

This is an in-person position, 5 days in office required in Bala Cynwyd, PA.

Responsibilities

* Maintains and manages the overall administrative support for executives

* Manages active calendar of appointments, schedules meetings, coordinates travel

* Composes and prepares correspondence, plan itineraries and agendas

* Screens incoming calls and emails, prioritizing and ensuring prompt follow-up

* Prioritizes and follows up on incoming issues and concerns, including those of sensitive/confidential nature; Determines appropriate course of action or response

* Communicates on behalf of executives and serves as a gatekeeper

* As initial point of contact, exhibits a professional and friendly demeanor that reflects executive approach

* Provides clear and direct communication between executives and internal departments

* Partners effectively to keep executives well informed of upcoming commitments and responsibilities

* Assists in all aspects of preparation for meetings to ensure maximum productivity, including using meeting technology

* Coordinates and prepares agendas for meetings and distributes notes accordingly

* Prepares and reconciles expense reports

* Create memos, letters, reports and distribute as needed

* Prioritizes and handles various matters proactively, and follows through on projects to successful completion; able to meet deadlines

* Successfully completes all aspects of deliverables with a hands-on approach that facilitates the executive's ability to lead the company effectively

Requirements

* Min 3-5 years' experience, preferably in supporting a C-level executive

* Bachelor's degree preferred

* Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint etc.) and Zoom

* Strong organizational skills that reflect the ability to perform and prioritize multiple priorities with excellent attention to detail

* Excellent communication - verbal, written and interpersonal skills

* Ability to build strong relationships

* Highly resourceful with the ability to be extremely effective independently

* Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service

* Team player with a professional demeanor and positive attitude

#LI-AE1



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