Office Manager/ Branch Administrator

4 weeks ago

Chelmsford, United States BrightView Landscapes, LLC- DE Full time

At BrightView, the best teams are created and maintained here.  If you are searching for your next fulfilling career, picture yourself on a best-in-class team where you can grow to be your brightest.  We’re looking for a Branch Administrator. Can you picture yourself here?

Here’s what you’d do:

You’d be the glue that holds the branch together, supporting your team and Branch Manager by handling the administrative functions of the branch. You’d serve as the key contact for employees, clients, regional management, and corporate. 

You’d be responsible for:                                                 

  • Payroll:
    • Ensuring all hourly personnel, weekly timesheets and changes are accurately entered into the payroll system on-time
    • Entering and updating work orders and cost codes for the weekly labor posting
  • Accounting Administration: 
    • Generating the weekly aged account receivables report and conducting client follow-up 
    • Advising on the most appropriate and effective collection methods, communications, and resources; participating in collection actions as needed
    • Managing purchasing orders and accounts payable invoices, including weekly reporting
    • Keeping work order logs and client billing files up-to-date 
    • Preparing month-end and monthly close material as directed by the Controller and Branch Manager
  • General office duties:
    • Answering phones and greeting guests 
    • Ordering supplies, filing, and management of incoming and outgoing mail
    • Preparing client proposals, contracts, and correspondence 
  • Human Resources:
    • Preparing and maintaining new hire packets, employee personnel files, and I-9 binders
    • Coordinating uniform ordering, distribution, and returns
    • Workers compensation & OSHA reporting 

You might be a good fit if you have:

  • 2- or 4-year degree in business or a related field and/or a minimum of 3 years experience in a business office with accounting related responsibilities.

Here’s what to know about working here:

Here at BrightView, we’re as passionate about caring for our clients as we are about caring for each other. Though we’re the nation’s leading landscape company, we maintain a small company feel and supportive environment that makes our team members feel at home. 

If you’re looking to join a team of talented go-getters who tackle big vision projects other companies could only dream of, you just might have found your match. With our range of services, including landscape design, development, maintenance and enhancements, there’s no limit to what we can do, and what you can achieve.

Growing Everyday

Like the communities we serve, you are on a constant path of discovery to shape your career and personal development. In addition to best-in-class opportunities and competitive salary, you may be eligible for benefits and perks like:

  • Paid time off
  • Health and wellness coverage
  • 401k savings plan

Start Your Bright New Career Journey

BrightView is an Equal Employment Opportunity and E-Verify Employer.

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