Events Coordinator

1 week ago

Chicago, United States DePaul University Full time

The Highlights:

Plans, coordinates, and implements all aspects of events in the College of Communication, including commencement. Serves as the events liaison with Enrollment Management undergraduate and graduate admissions and Division of Student Affairs.

What You'll Do:

  • Event Planning
    * Plans and executes logistics for all college events including promotion and marketing, scheduling, venue, guests, correspondence, purchases, requesting work orders, and coordinating invitations.
    * Tracks event expenses and reviews accuracy of invoices.
    * Manages the scheduling of classroom and room assignments.
    * Perform administrative tasks including (but not limited to) - creating name-tags, creating signage, gift preparation, data entry, event promotion (marketing), maintaining inventory of branded material.
    * Provide event execution at event sites as needed. This includes (but is not limited to) event setup, event clean up, guest registration, mic running, checking catering accuracy, photography and customer service.
  • University Event Coordination
    * Serves as point of contact for any collaborative events. Works with relevant university groups to create, coordinate, and support collaborative events such as graduate open houses and undergraduate admissions days.
    * Supports recruitment efforts by providing administrative support for college tours for prospective undergraduate and graduate students.

What You'll Need:
  • Bachelor's degree required with a preference to degrees held in Public Relations, Marketing, Event Planning or other related programs.
  • 2+ years experience in event management or support required.
  • Event management in higher education preferred.


Perks:

  • Working for a stable and well-known University that values diversity and inclusion.
  • Top choice medical, dental, and vision benefits.
  • Retirement plan matching contribution of 10%.
  • Tuition waivers for employees and dependents.
  • Generous paid time off, sick time, holidays, floating holidays, and more
  • Full-Time Benefits


For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.


Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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