Executive Administrative Assistant

2 days ago

Columbus, United States NetJets & EJM Full time
Purpose of Position

The primary function of the Executive Administrative Assistant is to perform administrative support tasks for and act as a key partner to the Executive Management Team members. The Executive Administrative Assistant must be a confident and responsible team player who is enthusiastic about multi-tasking and managing a wide range of responsibilities.

Tasks and Responsibilities

  • Manage complex calendars: plan and schedule internal and external meetings and coordinate meeting space.
  • Compose correspondence and prepare agendas.
  • Schedule private and commercial flights, ground transportation, and hotel.
  • Plan and organize on-site catering, employee engagement, and team events.
  • Effectively manage and anticipate the executives' needs and business priorities.
  • Coordinate and manage information and communications to and from the executives' offices.
  • Prepare meeting materials such as binders and board decks.
  • Handle confidential and time-sensitive material and matters with discretion.
  • Serve as a liaison between the executives and their direct reports, team members, suppliers, and business partners.
  • Prepare and submit expense reports.
  • Coordinate with the other Executive Administrative Assistants to provide broader support to the Executive Management Team and coverage as needed.
Education

High School

Certifications and Licenses

Years of Experience

4-6 years of experience

Core Competencies

Strives for Positive Results
Curiosity
Collaboration
Adaptability
Service-Oriented

Knowledge, Skills, Abilities and Other (KSAOs)
  • Minimum of five years of administrative support experience, C-suite experience preferred
  • High level of comfort and professionalism with assisting executives
  • Proven ability to effectively interact with employees at all levels within the organization
  • Proactive approach with the ability to anticipate and prioritize
  • High degree of initiative demonstrating self-motivation and ability to work independently
  • Excellent typing, grammar, communication, organizational and interpersonal skills
  • Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Promote the corporate image by representing the organizational mission and values internally and externally

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