Administrative Specialist

2 weeks ago

Walnut Creek, United States Fehr & Peers Full time

At Fehr & Peers, we aim to empower every employee to develop effective and innovative transportation solutions that improve communities. We value serving clients well and working together to find solutions that fit everyone's needs. The Corporate Administration team ensures our office runs smoothly so that everyone can focus on our mission. We're looking for a friendly Administrative Specialist who's great with customers to join our team.

In this role, you'll face new challenges every day and handle various tasks. Managing multiple requests, meeting deadlines, and building strong relationships are essential. We need someone who can bring the team together and support others whenever needed.

We offer a supportive and inclusive environment focused on teamwork. We're dedicated to helping our employees grow and learn, with plenty of opportunities for advancement. Joining us means representing Corporate Administration while helping all our teams and offices succeed.

Responsibilities

    • Plan, coordinate, and/or facilitate in-office meetings, including catering arrangements
    • Support office and company events from pre-planning to setup, takedown, and catering arrangements
    • Manage the client survey process, including distribution, data entry, and generating reports
    • Review and reconcile invoices for office expenses, routing for approval and payment
    • Complete credit card reconciliations
    • Organize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with supplies
    • Route daily mail and packages
    • Maintain and order office supplies
    • Coordinate monthly parking badges and validations
    • Coordinate and provide new hire welcome onboarding
    • Communicate with property management for maintenance requests and with vendors as needed
    • Process various forms such as insurance certificates
    • Perform general troubleshooting on office equipment (printers/copiers) and coordinate service calls
    • Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
    • Participate in the group that plans Corporate office activities
    • Perform ad hoc requests
Qualifications
    • Ability to reliably work in the office 5 days per week
    • 3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industry
    • Collaborative and solutions-oriented mindset with a strong focus on client satisfaction
    • Excellent time management and organizational skills
    • Strong written and verbal communication skills
    • Capacity to work independently with general direction and guidance
    • Commitment to high-quality, accurate, and timely work performance
    • Comfort and confidence working in a fast-paced environment with shifting priorities
    • Flexible attitude and comfort with managing requests and instructions from a variety of individuals
    • Skill in building and maintaining strong relationships with a variety of personalities and styles
    • Enthusiasm and ability to maintain a high level of professionalism
    • Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Teams, and Adobe Professional
    • Notary certification (desirable)


$28 - $30.50 an hour

The salary range for this position is $28.00-$30.50 per hour. Placement within the stated pay range will be determined based upon education, experience, and qualifications.

  • HR & Administrative Specialist

    8 hours ago

    Walnut Creek, United States MG+M The Law Firm Full time

    Job DescriptionJob DescriptionMG+M The Law Firm (MG+M) is seeking an HR & Administrative Specialist to join our team in California. This person can sit in any one of our four California office locations: Irvine, Los Angeles, San Francisco or Walnut Creek, but will oversee and assist with the day-to-day HR and administrative operations of all four offices.The...

  • HubSpot Administrator

    1 month ago

    Walnut Creek, United States Walnut Creek Dental Full time

    Job Overview:Drive lead generation and marketing success at Walnut Creek Dental with your HubSpot expertise. In this dynamic role, you'll manage marketing campaigns, optimize the HubSpot platform, and turn website visitors into qualified leads.Key Responsibilities:1. HubSpot AdministratorLeverage HubSpot's full capabilities through feature enhancements and...

  • HubSpot Administrator

    1 month ago

    Walnut Creek, United States Walnut Creek Dental Full time

    Job Overview:Drive lead generation and marketing success at Walnut Creek Dental with your HubSpot expertise. In this dynamic role, you'll manage marketing campaigns, optimize the HubSpot platform, and turn website visitors into qualified leads.Key Responsibilities:1. HubSpot AdministratorLeverage HubSpot's full capabilities through feature enhancements and...

  • Contract Specialist

    3 weeks ago

    Walnut Creek, United States Nelson Connects Full time

    For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history...

  • Contract Specialist

    1 month ago

    Walnut Creek, United States Nelson Connects Full time

    For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history...

  • Contract Specialist

    2 weeks ago

    Walnut Creek, United States Nelson Connects Full time

    For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history...

  • Accounting / Administrative Specialist

    6 days ago

    Battle Creek, United States The Bartech Group Inc Full time

    Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a contract Accounting / Administrative...

  • Medical Office Billing and Coding Specialist

    19 hours ago

    Walnut Creek, United States Douglas H.C.L. Chin, M.D at East Bay Plastic Surgery Full time

    Job Description Job Description Job Summary We are a small Medical Practice. We are looking for a Medical Office Manager and Billing Specialist to help update our office procedures and keep the clinic running smoothly, and work with Medical Blling and Coding . We are a small office so you will be helping with many different aspects to help run smoothly. In...

  • Medical Office Billing and Coding Specialist

    2 days ago

    Walnut Creek, United States Douglas H.C.L. Chin, M.D at East Bay Plastic Surgery Full time

    Job DescriptionJob DescriptionJob SummaryWe are a small Medical Practice. We are looking for a Medical Office Manager and Billing Specialist to help update our office procedures and keep the clinic running smoothly, and work with Medical Blling and Coding. We are a small office so you will be helping with many different aspects to help run smoothly.In this...

  • Registration Specialist

    20 hours ago

    Walnut Creek, United States Planned Parenthood Northern California Full time

    Planned Parenthood Northern California (PPNorCal) is seeking a Registration Specialist for our Walnut Creek Health Center. This role is full-time, 40 hours per week. PPNorCal provides a comprehensive benefits package including 100% employer paid medical insurance for the employee, 50% employer paid medical insurance for dependent children, dental and vision...

  • Client Service Specialist

    6 hours ago

    Walnut Creek, United States Mercer Advisors Full time

    Job Category : Client & Operations Support Requisition Number : CLIEN001691 Apply now Posted : May 1, 2024 Full-Time Locations Showing 1 location Description Mercer Advisors is a different kind of wealth management firm. We exist so that our clients don’t have to worry about money. Our firm was founded in 1985, on the belief that families at all wealth...

  • Clinical Budgeting Specialist

    7 days ago

    Walnut Creek, United States Paradigm Corp Full time

    Paradigm is an accountable specialty care management organization focused on improving the lives of people with complex injuries and diagnoses. The company has been a pioneer in value-based care since 1991 and has an exceptional track record of generating the very best outcomes for patients, payers, and providers. Deep clinical expertise is the foundation...

  • Client Account Support Specialist- Cleveland or Columbus, OH

    5 hours ago

    Walnut Creek, United States Evernorth Full time

    **Client Account Support Specialist- Cleveland or Columbus, OH** Location Independence, Ohio, United States of America Category Sales & Business Development Posted Date: 01/05/2022 Job Id 22000193 JOB DESCRIPTION **POSITION SUMMARY** The positions is responsible for responding to complex service inquiries requiring Sales involvement, solving non-routine...

  • Sourcing Specialist

    2 weeks ago

    Walnut, United States LHH Full time

    Position Overview: We are seeking a detail-oriented and experienced Product Sourcing Specialist to join our procurement team. The ideal candidate will have a passion for finding high-quality products from reliable suppliers worldwide, negotiating favorable terms, and ensuring timely delivery to support our company's operations and growth.Key...

  • Sourcing Specialist

    4 weeks ago

    Walnut, United States LHH Full time

    Position Overview: We are seeking a detail-oriented and experienced Product Sourcing Specialist to join our procurement team. The ideal candidate will have a passion for finding high-quality products from reliable suppliers worldwide, negotiating favorable terms, and ensuring timely delivery to support our company's operations and growth.Key...

  • Sourcing Specialist

    3 weeks ago

    Walnut, United States LHH Full time

    Position Overview: We are seeking a detail-oriented and experienced Product Sourcing Specialist to join our procurement team. The ideal candidate will have a passion for finding high-quality products from reliable suppliers worldwide, negotiating favorable terms, and ensuring timely delivery to support our company's operations and growth.Key...

  • Sourcing Specialist

    2 weeks ago

    Walnut, United States LHH Full time

    Position Overview: We are seeking a detail-oriented and experienced Product Sourcing Specialist to join our procurement team. The ideal candidate will have a passion for finding high-quality products from reliable suppliers worldwide, negotiating favorable terms, and ensuring timely delivery to support our company's operations and growth. Key...

  • LMFT / LCSW / LPCC - Program Manager (In-person)

    3 weeks ago

    Walnut Creek, United States Adolescent Growth Full time

    Job DescriptionJob Description DEFINITION This position involves planning, organizing, directing, coordinating, and evaluating major programs within the Growth Centers of America network. Additionally, the role involves acting as a liaison between assigned program areas and division management and assisting the Director and Sr. Behavioral Health Managers in...

  • Relationship Manager

    1 day ago

    Walnut Creek, California, United States Bank of America Full time

    Job Description:At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.One of the keys to driving Responsible Growth is being a great place to work for our...

  • Accounting Specialist

    3 weeks ago

    Battle Creek, United States Russell Tobin Full time

    Job DescriptionJob DescriptionJob Title: Accounting/Administrative SpecialistLocation: Battle Creek, MIPay Range: $28-30 per hourHours: 8:00 am - 5:00 pm, Monday to Friday Position Overview: We are seeking a dedicated Accounting/Administrative Specialist to join our Automation division. In this role, you will provide vital support to the Technical Support...