Sr. Executive Administrator

3 weeks ago

Miami, United States Visa Full time

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose - to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

Project and Functional Coordinator:

  • Project Management/Calendars: Assist in management of the team's calendar

  • Business Process Support: Support requirements for functional documentation, risk assessments, and other needs to support Audit and Compliance requirements

  • Organization Chart and Headcount Updates: Lead process to ensure org charts and distribution lists are updated

  • Writing Support: Proofreading and formatting business documents and communications for overall professional writing style and proper grammar. Support weekly updates on key activities and other communications as assigned

  • Events Support: Participate in the planning and execution of functional all-staff meetings and employee engagement events, including coordinating logistics

  • Support for Functional Training Programs: support team in communicating/supporting logistics as needed for functional training programs. Assist in documenting participation in learning programs as needed

  • Project Management: provide project management/coordination support as needed on select projects

Administrative Support:

  • Calendar Management: Assist in the management of the team's calendars, including scheduling meetings, conference calls, proactively resolving / rescheduling conflicts

  • Expense Management / Supplies: Process expense reports on behalf of the team, manage purchasing cards, and procurement of supplies, devices and equipment. Provide occasional Purchase Order & Invoice support

  • Meeting Coordination: Handle room bookings, conference call needs, AV needs and catering

  • Travel Arrangements: book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar, submit expense reports in a timely manner and manage corporate card billing and reconciliation

  • Liaison: Communicate and collaborate with a broad range of Visa professionals on behalf of the department. Facilitate and coordinate communications and administrative procedures across the team

Events

  • Coordinate and schedule client events

  • Coordinate and schedule internal Visa Products events

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

Basic Qualifications:

  • Associate: Minimum of 6 months of work experience or a Bachelor's Degree
  • Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel)



Preferred Qualifications:

  • Ability to work in a fluid environment where assignments are time sensitive and can change frequently
  • Ability to partner and work cooperatively with all levels from Executive Leadership and Senior Management
  • Highly organized, detail-oriented self-starter who is resourceful
  • Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal direction
  • Exceptional project management capabilities
  • Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Understand the broader organization, build relationships and know how to get things done quickly
  • Effectively and successfully respond to problem situations and prioritize issues
  • Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency
  • Strong interpersonal and collaboration skills
Additional Information

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 63,200.00 to 89,500.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity.
Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.

  • Sr Executive Administrator

    3 months ago

    Miami, United States Visa Full time

    Company Description Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure...

  • Sr. Executive Assistant

    3 weeks ago

    Miami Beach, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are inviting applications for the position of Sr. Executive Assistant in Miami, Florida. This role involves providing high-level administrative support, managing executive workflows, and maintaining effective relationships with internal and external stakeholders. This is a contract to hire employment opportunity in a dynamic...

  • Sr. Administrative Officer, Neurological Surgery

    3 weeks ago

    Miami, United States The University of Miami Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami/UHealth Department of Neurological Surgery...

  • Executive Administrator

    2 months ago

    Miami, United States Visa Full time

    Job DescriptionWhat is it all about?This role will be the Administrative Assistant supporting members of the Visa Money Movement team. You will provide day-to-day administrative support to ensure the smooth functioning of the respective departments. What we expect of you, day to day.Provide support to executive assistant in assigned requests, tasks,...

  • Executive Administrator

    4 days ago

    Miami, United States Visa Full time

    Company DescriptionVisa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure...

  • Executive Administrator

    10 hours ago

    Miami, United States Visa Full time

    Company Description Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure...

  • Executive Administrative Assistant

    3 hours ago

    Miami, United States Buffalo Run Casino & Resort Full time

    Position Purpose:This position enhances the effectiveness of these executives by executing a variety of complex administrative duties requiring sensitivity and discretion. The Executive Assistant will be a seasoned professional who maintains poise in fast-paced situations and will be required to use independent judgment and initiative in the planning,...

  • Executive Administrative Assistant

    4 weeks ago

    Miami, Florida, United States Alper JCC Miami Full time

    Job Title: Executive Administrative AssistantAlper JCC Miami is seeking a highly skilled and detail-oriented Executive Administrative Assistant to support our Chief Executive Officer, Chief Operations Officer, and the executive management team.Key Responsibilities:Manage the CEO's calendar and resolve scheduling conflicts.Provide professional and...

  • Executive Administrative Assistant

    3 months ago

    Miami, United States Alper JCC Miami Full time

    Job Title: Executive Administrative AssistantLocation: 33176, Miami, FL  Organization: Alper JCC Miami  Position Type: Full-Time  Are you a proactive and detail-oriented professional with exceptional organizational skills? Alper JCC Miami is looking for an Executive Administrative Assistant to support our Chief Executive Officer, Chief Operations Officer,...

  • Executive Administrative Assistant

    5 days ago

    Miami, Florida, United States MONSTER GRASS NORTH DADE LLC Full time

    Job OverviewWe are seeking a highly skilled and organized Executive Administrative Assistant to join our team at Monster Grass North Dade LLC.

  • Legal Administrative Assistant

    1 month ago

    Miami, United States Ascension Global Staffing & Executive Search Full time

    Job Title: Legal Administrative AssistantAscension Global Staffing & Executive Search is a leading national recruiting firm dedicated to identifying and attracting top talent. Our client, a renowned litigation law firm, is seeking a highly skilled Legal Administrative Assistant to join their Miami office.Job Summary:The successful candidate will provide...

  • Executive Administrative Assistant

    3 weeks ago

    Miami, United States Gurri Matute PA Full time

    Position: Executive Administrative Assistant The Executive Assistant's primary role is to support the owners in specific tasks and assignments, including but not limited to assisting with the preparation of fee proposals, contracts; vendor/sub-consultant correspondence and recruitment of new staff. The Executive Assistant should be a sharp and perceptive...

  • Executive Administrative Assistant

    1 month ago

    Miami, United States GURRIMATUTE Full time

    Position: Executive Administrative Assistant The Executive Assistant’s primary role is to support the owners in specific tasks and assignments, including but not limited to assisting with the preparation of fee proposals, contracts; vendor/sub-consultant correspondence and recruitment of new staff. The Executive Assistant should be a sharp and perceptive...

  • Executive Administrative Assistant

    1 month ago

    miami, United States GURRIMATUTE Full time

    Position: Executive Administrative Assistant The Executive Assistant’s primary role is to support the owners in specific tasks and assignments, including but not limited to assisting with the preparation of fee proposals, contracts; vendor/sub-consultant correspondence and recruitment of new staff. The Executive Assistant should be a sharp and perceptive...

  • Executive & Campus Operations Administrator

    6 days ago

    Miami, United States University of St. Augustine Full time

    The mission of the University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.GENERAL SUMMARYThe Executive & Campus Operations Administrator exhibits a high level of professionalism, proactive thinking, and the ability...

  • Sr. Manager, Finance

    3 weeks ago

    Miami, United States The University of Miami Full time

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The department of Medicine has an exciting opportunity for a...

  • Sr. Account Manager, Trust and Financial Services Expert

    3 weeks ago

    Miami, Florida, United States Northern Trust Full time

    About the RoleNorthern Trust is a leading financial institution seeking an experienced Sr. Account Manager to join our team.The successful candidate will be responsible for maintaining client relationships, coordinating account administration, and providing exceptional customer service.Key ResponsibilitiesCoordinate account administration for fiduciary,...

  • Sr. Accountant

    1 week ago

    Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for a Sr. Accountant in Miami, Florida. The Sr. Accountant will be integral to our finance department, playing a crucial role in maintaining financial reports, performing account reconciliations, as well as managing the general ledger and conducting bank reconciliations. This role is...

  • Sr. Financial Analyst

    2 weeks ago

    Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of a Sr. Financial Analyst to join our team located in Coral Gables, Florida. The primary function of this role is to provide financial planning and analysis, manage budget processes, and utilize financial modeling tools. As a Sr. Financial Analyst, you will be working in a dynamic environment where your...

  • Sr. Experience Specialist

    4 weeks ago

    Miami, United States Experis Full time

    Our client in the telecommunications industry is seeking a Sr. Experience Specialist to join their team. As a Sr. Experience Specialist, you will be part of the Customer Experience team supporting various departments. The ideal candidate will have strong problem-solving skills, a proven track record of implementing innovative efforts to improve experience,...