Executive Administrative Assistant

6 hours ago

Miami, United States Buffalo Run Casino & Resort Full time
Position Purpose:

This position enhances the effectiveness of these executives by executing a variety of complex administrative duties requiring sensitivity and discretion. The Executive Assistant will be a seasoned professional who maintains poise in fast-paced situations and will be required to use independent judgment and initiative in the planning, organization and performance of confidential and time sensitive administrative assignments. This position reports to the General Manager.

Knowledge, Skills, and Abilities:
  • Provides high-level administrative support and assistance to the Executive Team and/or other assigned leadership team members.
  • Prepares agendas, takes notes and records minutes. and schedules meetings on behalf of executives.
  • Performs administrative tasks as well as receives incoming communication or memos on behalf of executive team, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate team members. Including but not limited to managing schedules, drafting letters, memos, invoices, reports, and other documents for the executive team.
  • Answers and transfers phone calls, screening when necessary.
  • Arranges travel and accommodations.
  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
  • Welcomes and directs visitors and clients.
  • Responds to and resolves administrative inquiries and questions.
  • Maintains office supplies and coordinates maintenance of office equipment.

Education/Qualifications:
  • Bachelor’s Degree in Business Management; or equivalent work experience preferred 
  • 5 years of experience in an administrative role.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to maintain the highest level of confidentiality and professionalism.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Excellent organizational skills and attention to detail.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Proficient in Microsoft Office Suite or related software.
  • Ability to work independently.
  • Ability to work weekends and holidays.
  • Ability to deal with both guests and fellow team members in a professional and courteous manner, promoting positive customer relations for all by providing prompt, courteous and efficient service.

Licensing:
  •  Must be able to obtain and maintain the required Gaming License.

Work Requirements:

Shift: Mon-Fri | 09:00 AM - 05:00 PM.

Requires problem solving skills, and the ability to communicate effectively. Position involves prolonged walking, stooping, or bending, lifting, or carrying up to 50 pounds daily. Work is performed in a casino environment with varying levels of lighting, air quality, noise, and / or temperature.

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