Administrative Assistant

3 weeks ago


Naperville, United States Baird & Warner Full time
About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary:

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Naperville office at 836 W. 75th Street, Naperville, IL 60565.

This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position).

Essential Duties & Responsibilities:
  • Maintain paperless files with dot loop for all transactions through close.
  • Obtain missing information as required and follow through with all parties
  • Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials
  • Answer phones.
  • Open and distribute courier items.
  • Distribute and prepare incoming and outgoing mail.
  • General office support functions including greeting customers and maintaining office appearance, opening and closing.
  • Pull reports as directed by sales manager, staff and agents
  • Process and monitor marketing agreements from inception to close.
  • Process buyer rep agreements.
  • Data entry.
  • IT/Tech support
  • Responsible for office’s social media presence
Requirements:
  • Real estate knowledge is a plus
  • Strong written and verbal communication skills
  • Ability to multi-task & prioritize
  • Strong computer skills - including Google platform and Microsoft Office
  • Social media savvy (FB, Twitter, Instagram, Pinterest, etc.)
  • Responsible for Office’s Social media presence
  • Assist Agents as needed with social media questions
  • Attention to detail
  • Ability to work independently and with a team
  • Professional appearance
  • Proactive
Skills & Experience:
  • High school diploma or equivalent required.
  • Previous real estate experience preferred
  • Administrative assistant experience preferred.
Benefits:

Medical, dental, PTO, VTO



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