Administrative Assistant III

4 days ago


Naperville, United States Ecolab Full time

Ecolab is seeking an experienced, professional, and dynamic Administrative Assistant III to provide support to Global High Tech GM and leadership team. This position will perform executive assistant duties including handling highly confidential information.

To be successful in this role you must be high-energy, organized, and a self-starter who initiates and anticipates, communicates well, and has excellent project management, writing, and Microsoft Office skills with the ability to learn new technology platforms.

This is an on-site position at our Ecolab campus in Naperville, IL.

What You Will Do:

  • Proactively manage calendars (Outlook) and schedule meetings for multiple executives.
  • Produce high-quality presentations and other documents in Word, PowerPoint, and Excel.
  • Store documents and manage group access to SharePoint and Teams sites.
  • Make travel arrangements including logistics, agendas, developing itineraries, booking flights and accommodations.
  • Prepare expense reports for executives and execute financial administrative tasks related to corporate card use and manage accurate processing of departmental invoices.
  • Provide support to the broader team and division internal communications.
  • Manage projects as requested such as supporting annual recognition events and external engagements.
  • Make independent decisions regarding planning, organizing, and scheduling priorities for self, and executives.
  • Support data and reporting needs of the field and corporate account sales organizations.
What's in it For You:
  • The opportunity to take on some of the world's most meaningful challenges within a team that values innovation and new ideas.
  • The ability to make an impact and shape your career with a company that is passionate about growth.
  • The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.
Minimum Qualifications:
  • High School Diploma or equivalent
  • 5 years of professional experience
  • Experience as an assistant reporting directly to senior management
Preferred Qualifications:
  • Bachelor's Degree
  • Excellent grammar, punctuation, and spelling
  • Understanding of deadlines with minimal supervision
  • Ability to uphold confidentiality and effectively manage sensitive information
  • Excellent organization, project management, and problem-solving skills with attention to quality
  • Exceptional interpersonal skills; friendly and professional demeanor
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint), PowerBI, and Microsoft Outlook with the ability to become familiar with other key programs such as Workday
  • Previous experience analyzing business insights and updating leadership on the results


Annual or Hourly Compensation Range

The pay range for this position is $61,800.00 - $92,800.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

  • Naperville, United States BCI - Brokerage Consultants Inc Full time

    Administrative Assistant | Naperville, IL A family-owned wealth management company offering financial life coaching and comprehensive planning to individuals and families is looking to hire an Administrative Assistant. This role will be essential in supporting one of the firm's top Wealth Advisors. Responsibilities: Provide administrative support by managing...


  • Naperville, United States BCI - Brokerage Consultants Inc Full time

    Administrative Assistant | Naperville, IL A family-owned wealth management company offering financial life coaching and comprehensive planning to individuals and families is looking to hire an Administrative Assistant. This role will be essential in supporting one of the firm's top Wealth Advisors. Responsibilities: Provide administrative support by managing...


  • Naperville, United States The LaSalle Group Full time

    LaSalle Network has partnered with an employee retirement plan provider to bring on an Administrative Assistant. This role will provide stellar customer service and the ideal candidate should have some experience with payroll. Administrative Assistant Responsibilities: Comprehend complex contracts and collective bargaining agreements Perform payroll...


  • Naperville, United States BCI - Brokerage Consultants Inc. Full time

    Administrative Assistant | Naperville, ILA family-owned wealth management company offering financial life coaching and comprehensive planning to individuals and families is looking to hire an Administrative Assistant. This role will be essential in supporting one of the firm's top Wealth Advisors.Responsibilities:Provide administrative support by managing...


  • Naperville, United States Associa, Inc. Full time

    Associa Chicagoland seeking a full-time Administrative Assistant at a Prestigious community in Naperville, IL. This position reports directly to the On-site Community Association Manager. The Administrative Assistant will be responsible for providing Administrative Assistant, Customer Service, Administrative, Community Manager, Assistant, Association...


  • Naperville, United States JUNK IN THE TRUCK LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guests/staffAnswer inbound telephone callsDevelop...


  • Naperville, United States Outside Legal Counsel, Ltd. Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsReceive visitorsMaintain and order supplies​Qualifications:Previous...


  • Naperville, United States Baird & Warner Full time

    About Baird & Warner Real Estate Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn't get there by accident - behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the...


  • Naperville, United States Baird & Warner Full time

    About Baird & Warner Real Estate Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the...


  • Naperville, United States butterfield healthcare Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team. As the first point of contact for visitors and callers, you will be responsible for creating a positive and professional impression. Your primary responsibilities will include managing schedules, coordinating travel arrangements,...


  • Naperville, United States City Express Travel Services, Inc Full time

    Job DescriptionJob DescriptionCome join our team in a booming Travel Industry! As a Travel Company with over 35 years of experience, we are seeking an energetic, positive, hardworking and highly motivated full time Administrative Support staff member. Excellent training provided to utilize Amadeus Reservation system to help coordinate Domestic and...


  • Naperville, United States butterfield healthcare Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team. As the first point of contact for visitors and callers, you will be responsible for creating a positive and professional impression. Your primary responsibilities will include managing schedules, coordinating travel arrangements,...


  • Naperville, United States butterfield healthcare Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team. As the first point of contact for visitors and callers, you will be responsible for creating a positive and professional impression. Your primary responsibilities will include managing schedules, coordinating travel arrangements,...


  • Naperville, United States Workoo Technologies Full time

    About the job Administrative Assistant - Part Time We are looking for a hard-working as well as detail-oriented individual to become the next Administrative Assistant to our Managing editor, for 16 weeks. Our visually-driven magazine is dedicated to releasing unique meetings with the absolute most prolific and distinguished present-day art photographers and...


  • Naperville, United States Workoo Technologies Full time

    About the job Administrative Assistant - Part Time We are looking for a hard-working as well as detail-oriented individual to become the next Administrative Assistant to our Managing editor, for 16 weeks. Our visually-driven magazine is dedicated to releasing unique meetings with the absolute most prolific and distinguished present-day art photographers and...


  • Naperville, United States MSCCN Full time

    Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague. A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It's an opportunity to do something meaningful, each and every day. It's having support for your...


  • Naperville, United States MSCCN Full time

    The purpose of this position is to provide advanced-level administrative and project coordination support to the VP, External Affairs and the external affairs team at Nicor, responsible for regulatory and legislative affairs. The incumbent will be required to instill confidence and trust by proactively identifying administrative needs and ensuring they are...


  • Naperville, United States Aldi Full time

    Job DescriptionAs part of our National Finance & Administration Services department, you’ll help manage the critical resources and infrastructure that keep ALDI running smoothly. Your insights and skills will help every department make smarter decisions and ensure our retail divisions and executive leadership receive the support they need to run a...


  • Naperville, United States MSCCN Full time

    427180BR Auto req ID: 427180BR Company: Southern Company (Georgia Power Company) Job Code: Administrative_Assistant Clerical Job Description: ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military,...


  • Naperville, Illinois, United States JUNK IN THE TRUCK LLC Full time

    Job OverviewJunk in the Truck LLC is a family-owned and operated business serving the Chicagoland community. We are seeking an Administrative Assistant to join our team.We offer a competitive salary of $45,000 per year, commensurate with experience. The ideal candidate will have previous experience in office administration or related fields and excellent...