Public Health Systems Coordinator

3 days ago

Madison, United States State of Wisconsin Full time
Introduction

The Department of Health Services (DHS) , Division of Public Health (DPH) is recruiting for a Systems Coordinator within the Office of Policy and Practice Alignment (OPPA).

This position offers the option to work remotely up to 5 days per week and is headquartered in the 1 W. Wilson Street office in downtown Madison. This schedule may vary based on training or operational need. This position requires approximately 5% travel throughout the state for conferences and meetings. This position will work Monday through Friday, daytime hours.

Our diversity, equity and inclusion team strive to hire, develop, and retain a talented workforce representative of the people of Wisconsin we serve. We are searching for people with diverse backgrounds to join our dynamic and team-oriented environment. We promote professional growth and create a healthy work/life balance and inclusive culture.
  • 3.5 weeks of vacation, 9 paid holidays and ample sick time.
  • Top rated health plan options starting at $42/month for single plans and $104/month for family plans, after 2 months of state service.
  • Premium pension plan with at least a 6.9% employer match in 2024. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package
  • Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.
  • A casual office atmosphere, flexible work schedules, and telework options depending on the position's requirements.
  • Well Wisconsin Wellness Program
  • A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
  • Public Service Loan Forgiveness Program employer.

Position Summary

As the Systems Coordinator, you will be responsible for providing support to OPPA and public health system partners through project management, quality improvement, knowledge and asset management as well as serving on OPPA teams such as the OPPA workforce development team and teams supporting implementation of the OPPA Strategic Plan.

OPPA enacts many of the core responsibilities associated with public health workforce-related statutory directives. This includes maintaining the public health system in cooperation with health departments, community organizations, and medical clinics, as well as guiding division initiatives toward reducing health disparities, including assuring a high-functioning pipeline for a culturally competent health workforce. The Systems Coordinator will also contribute to Office and Division initiatives by serving on OPPA teams such as the OPPA workforce development team and teams supporting implementation of the OPPA Strategic Plan. Additional duties include:
  • Serving as the DPH TRAIN Coordinator,
  • Creating workforce and other public health system content in iSpring platform to place on Learning Management Systems (LMS).
  • Leading system quality improvement projects for OPPA websites and tracking systems.
  • Supporting the implementation of performance management and performance excellent initiatives.
  • Implementing customer service strategies toward system wide improvement in alignment with both DPH Strategic Plan and OPPA Strategic Plan.
In this position, you will function with a high level of independence, and discretion in supporting community partners. You must have the ability to work with diverse partners and populations across the state.

Salary Information

The starting pay is between $29.00 to $35.00 per hour (approximately $60,300 to $72,800 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former employees is based upon the rules that apply to compensation for the applicable transaction. This position is classified as a Community Services Specialist Senior and is in pay schedule and range is 07/03.

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

For positions that allow remote working flexibility, working outside of Wisconsin or in bordering cities will not be allowed except in extremely limited circumstances due to the need to report to an office location in Wisconsin on short notice.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Employees must have access to both a private workspace and secure high-speed internet for remote work option. Mileage reimbursement to the employee's headquarter location is not provided. Remote work flexibility will be discussed in more detail during the interview process.

Qualifications

Minimally qualified applicants will have all of the following:
  • Experience planning, implementing, and managing projects and processes including tracking the progress of a project and providing updates on project status.
  • Experience with change management and quality improvement principles.
  • Experience working with a variety of statewide, regional and local agencies, organizations, or community groups, including local or Tribal health departments.
  • Experience coordinating initiatives that support the implementation of the Foundational Public Health Services model including providing education, training, and outreach activities.
Well-qualified applicants will also have one or more of the following:
  • Experience with project management tools and other software such as iSpring, Cornerstone, Drupal, SharePoint, TRAIN, etc.
  • Experience providing technical assistance, training, or orientation on public health initiatives to internal and external partners.
  • Experience with State of Wisconsin agency fiscal systems or experience providing fiscal support to internal and external partners.
The letter of qualifications is limited to two (2) pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here .

How To Apply

Applying is easy Click "Apply for Job" to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application.

Helpful Information:
  • Once your application is submitted, no changes are allowed. Click "Save" to allow changes to your application as needed before submitting by the deadline.
  • You may want to save a copy of the job posting for referencing after the deadline.
  • Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
  • Please monitor your email for communications related to this position.
  • Current or former permanent, classified, state employees must complete the online application process to be considered.
  • If viewing through an external site, please apply directly at Wisc.Jobs .
  • For technical assistance and general information, please see Frequently Asked Questions . For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact DHSDPHHR@dhs.wisconsin.gov .
DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

Veterans are encouraged to apply. For complete information on Veterans' hiring programs with the WI Department of Veteran's Affairs, click here .

Deadline to Apply

The deadline to apply is December 2, 2024 at 11:59 PM. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am - 4:30 pm. Late or incomplete applications will not be accepted.

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