Project Support Specialist
4 weeks ago
Location: South Plainfield, NJ (Hybrid - Remote + Hadley location (office time required approx. 2 days per week ( subject to change)
Duration: 12 Months - Possibility for extension depends on candidate work ethic
Interview process:
2-3 people will be on the interview panel ( 30 min on Teams)
Job Roles/Responsibilities:
• Interface with managers, field staff, and vendors to complete invoice pricing validation.
• Effectively facilitate requisitions and project change management.
• Maintain spreadsheets of purchase order values, amounts billed to date, and balances remaining for various projects.
• Coordinate with cross functional teams to complete memorandums updating stakeholders on project statuses.
• Collaborate with internal stakeholders to manage remediation project management directives.
• Invoice processing; contract pricing review against invoices, communicating with suppliers for pricing errors and invoice revisions.
• Ensure vendor invoicing is up to date, requesting and review of aging report; validation of service entries/costs in SAP.
• Maintain database used to request off-site records, generate document status reports, and create inventory forms.
• Maintain database used to capture inception-to-date environmental remediation costs.
• Assemble project documentation submitted in conjunction with filings to the Board of Public Utilities.
• Investment Recovery - salvage revenue, monthly processing of revenue to create, receive and invoice material; processing final monthly journal entry to appropriate accounting.
Essential Requirements:
• Understanding of accrual processes and knowledge of contracts for invoice pricing validation.
• Proficiency with Microsoft Office Suite and ability to learn new applications (Word, Excel, Access, SharePoint, etc.).
• General knowledge of Sarbanes-Oxley Act (SOX) and Generally Accepted Accounting Principles (GAAP).
• Capability to work both collaboratively with internal and external stakeholders.
• Strong verbal and written communication skills.
• Strong organization, multitasking, and team building skills with ability to prioritize tasks.
• Strong data analytical skills.
Desirable Knowledge/Skills/Abilities:
• Demonstrated working knowledge of SAP or other billing, accounting, or customer care systems.
-- Contractor needs to be able to fully understand the process as they are not order takers
-- Customer Facing role
-- Contractual background
-- Self Motivated
-- Personality driven
-- Multi-tasker
-- Dispatcher experience
-- Organized
-- Pays attention to detail
-- Follow up ( contractor needs to be able to follow up on request quickly ( requesting action/response)
-- Low travel requirements if required ( 99% the contractor will be in office)
Preferred Skills:
-- Ariba
-- SAP
-- GAAP
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