Administrative Assistant

3 weeks ago

Nashville, United States DCI Donor Services Full time

DCI Donor Services (DCIDS) is looking for a dynamic and enthusiastic team member to join us to save lives Our mission at DCIDS is to save lives through organ and tissue donation, and we want professionals on our team that will embrace this important work We are looking for an Administrative Assistant that will be the first point of contact for taking phone calls, greeting visitors, and preparing correspondence. Specifically, we are looking for someone who will be able to represent the organization, provide clear and concise communication, and assist with administrative tasks in a professional manner.

COMPANY OVERVIEW AND MISSION

For over four decades, DCI Donor Services has been a leader in working to end the transplant waiting list. Our unique approach to service allows for nationwide donation, transplantation, and distribution of organs and tissues while maintaining close ties to our local communities.

DCI Donor Services operates three organ procurement/tissue recovery organizations: New Mexico Donor Services, Sierra Donor Services, and Tennessee Donor Services. We also maximize the gift of life through the DCI Donor Services Tissue Bank and Tennessee Donor Services Eye Bank.

Our performance is measured by the way we serve donor families and recipients. To be successful in this endeavor is our ultimate mission. By mobilizing the power of people and the potential of technology, we are honored to extend the reach of each donor's gift and share the importance of the gift of life.

We are committed to diversity, equity, and inclusion. With the help of our employee-led strategy team, we will ensure that all communities feel welcome and safe with us because we are a model for fairness, belonging, and forward thinking.

Key responsibilities this position will perform include:

  • Provides front desk support including answering phones and greeting visitors in a prompt and professional manner.
  • Prepare memos, letters, faxes, and forms with attention to detail and quality.
  • Maintain office supply inventory and reorder as needed.
  • Routes incoming US Mail and shipments accordingly. Processes outgoing mail and package shipments.
  • Maintains office equipment (such as copiers, faxes, etc.).
  • Provides travel management services such as scheduling flights, hotels, transportation. Submits expense reports.
  • Assists with event management preparation by managing requests for catering, reserving conference rooms, scheduling training, and coordinating use of video conferencing equipment.
  • Perform other related duties as assigned.
The ideal candidate will have:
  • Strong organizational skills.
  • Examples of the ability to multi-task.
  • High school diploma or equivalent required.
  • 3+ years of proven administrative experience.
  • Working knowledge of computers and Microsoft Office application to include Word, PowerPoint, Outlook, and Excel is required.
  • Must have a valid driver's license with the ability to pass MVR underwriting requirements.
We offer a competitive compensation package including:
  • Up to 176 hours of PTO your first year
  • Up to 72 hours of Sick Time your first year
  • Two Medical Plans (your choice of a PPO or HDHP), Dental, and Vision Coverage
  • 403(b) plan with matching contribution
  • Company provided term life, AD&D, and long-term disability insurance
  • Wellness Program
  • Supplemental insurance benefits such as accident coverage and short-term disability
  • Discounts on home/auto/renter/pet insurance
  • Cell phone discounts through Verizon

DCIDS is an EOE/AA employer - M/F/Vet/Disability.

You will receive a confirmation e-mail upon successful submission of your application. The next step of the selection process will be to complete a video screening. Instructions to complete the video screening will be contained in the confirmation e-mail. Please note - you must complete the video screening within 48 hours from submission of your application to be considered for the position.

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