Office Administrator

2 weeks ago

Orlando, United States Stax Connect Full time

Job Type

Full-time

Description

The Office Administrator maintains the day-to-day operations for the Orlando office and ensures a smooth and efficient working environment for all team members across multiple offices. Your responsibilities will encompass corporate and field office management and maintenance, serve as the receptionist, office supplies procurement, inventory, budget management, and coordinating internal office events.

Your primary role is to ensure the office is running smoothly for all our team members and guests. This includes greeting visitors and vendors; organizing and maintaining office and kitchen supplies; organizing and executing internal events while staying within the operational office budget.

This role requires 5 days/week working in the office.

Key Responsibilities & Objectives

• Receptionist:

  • Serve as the primary point of contact in the reception area for both employees and visitors.
  • Manage inquiries, requests, and communications in a professional and timely manner.
  • Sort and distribute incoming mail, packages, and deliveries and coordinate outgoing mail and shipments as necessary
  • Maintaining the reception area to be clean and welcoming to visitors.
  • Assist with meeting room scheduling and general requests.
    • Provide direct administrative support as needed, including expense reconciliation, invoice processing, scheduling appointments, meetings, and events; booking travel and miscellaneous errands as needed.
• Corporate and Field Office Coordination:
  • Oversee the daily operations of both the Orlando corporate and multiple field offices, ensuring smooth workflow and adherence to company policies and procedures.
  • Coordinate with field offices to address specific needs and maintain consistency across all locations.
  • Serve as point of contact for office suppliers and service providers.
    • Procure office supplies and services at competitive prices to optimize operational costs.
      • Monitor and manage expenses to stay within the allocated budget and identify opportunities for cost savings.
  • Maintain organization and cleanliness of supply closet and cabinet.
• Office Maintenance:
  • Ensure the Orlando office space is well-maintained, organized, and always presentable.
  • Manage and monitor supply levels of snacks, coffee stations, paper products, cleaning supplies, order supplies as needed staying within the operations budget. Gaining management approval for monthly spend.
  • Point of contact for building management for Orlando and assigned field offices.
  • Daily reset of company conference rooms
• Office Supply Procurement:
  • Manage the procurement process for office supplies, ensuring adequate stock levels are maintained for all departments.
  • Monitor spending and stay within budget.
• Coordinating Internal and Field Office Events:
  • Plan and coordinate logistics for local events. Manage budgets, and ensure events are executed smoothly including quarterly happy hours, monthly Namaste Lunches, special events, Friday weekly happy hour, and the annual holiday parties/events.
  • Participates and supports as needed in special department projects and events including supporting Culture committee events.
• HR Support
  • Coordinates travel as needed for team members and guests (interview candidates & new hires) utilizing corporate credit card.
  • Monthly reconciliation of the usage of the department credit card ensuring charges are applied to the correct departments.
  • Ordering and set up of office and department lunches, team events, Town Halls
  • Assist with Swag approvals and ordering.
  • Management of the 6th floor event space, ensuring room is clean, set up, has the correct equipment, and client needs are met including coffee set up and meals ordered.
  • Other duties as assigned.
Requirements

Preferred Qualifications
  • Proven experience as an Office Administrator, Office Assistant, or similar role.
  • High Confidentiality with sensitive material and communication
  • Very strong organizational and time management skills required
  • Ability to juggle and prioritize multiple projects simultaneously with high attention to detail in a fast-paced environment with deadlines
  • Demonstrate the ability to work independently and as part of a team
  • Coachable and able to take direction and feedback well
  • Proactive and self-motivated with a positive attitude
  • Strong oral and written communication skills
  • Flexibility and adaptability to changing workloads and priorities

  • Office Administrator

    2 weeks ago

    Orlando, United States Conserva Irrigation Full time

    Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding...

  • Office Administrator

    1 week ago

    Orlando, United States GSI MARBLE & GRANITE Full time

    GSI marble and granite is a suppliers of natural and engineered stones in Florida. We are seeking an experienced Office Administrator to join our team. We are currently seeking an energetic, friendly individual to work in one of the fastest growing companies in the stone industry. Our mission is to offer a superior customer service experience utilizing our...

  • Office Administrator

    2 weeks ago

    Orlando, United States Stax Full time

    Job DescriptionJob DescriptionDescription:The Office Administrator maintains the day-to-day operations for the Orlando office and ensures a smooth and efficient working environment for all team members across multiple offices. Your responsibilities will encompass corporate and field office management and maintenance, serve as the receptionist, office...

  • Office Administrator

    5 days ago

    Orlando, United States STG AUTO BROKERS Full time

    **About us** STG AUTO BROKERS is a small business in Orlando, FL. We are agile, professional and our goal is to STG AUTO BROKES is auto business in Orlando, FL. We are professional and agile. Our work environment includes: Modern office setting with room for growth. Our work environment includes: - Modern office setting - On-the-job training - Safe work...

  • Office Administrator

    2 weeks ago

    Orlando, United States Stone Warehouse Full time

    Job DescriptionJob DescriptionStone Warehouse USA is one of the largest suppliers of natural and engineered stone in Florida. We are renowned for the high quality and unique selection of semi-precious granite, marble, onyx, quartzite, and Porcelain slabs. We are the exclusive distributor of Quantum Quartz and Lapitec (A Sintered Stone), an engineered stone...

  • Office Administrator

    1 week ago

    Orlando, United States Stone Warehouse Full time

    Job DescriptionJob DescriptionStone Warehouse USA is one of the largest suppliers of natural and engineered stone in Florida. We are renowned for the high quality and unique selection of semi-precious granite, marble, onyx, quartzite, and Porcelain slabs. We are the exclusive distributor of Quantum Quartz and Lapitec (A Sintered Stone), an engineered stone...

  • Office Administrator

    2 weeks ago

    Orlando, United States Bridges International Full time

    Job DetailsLevel Entry Job Location BRIDGES OF AMERICA INC. - ORLANDO, FL Remote Type N/A Position Type Undisclosed Education Level High School Diploma or GED Salary Range $14.50 - $14.50 Hourly Travel Percentage None Job Shift Any Job Category Admin - Clerical Description Progress your career with Florida's largest and fastest growing Community Re-Entry...

  • Construction Office Administrator

    2 weeks ago

    Orlando, United States Paramount Plumbing, Inc. Full time

    Subcontractor seeking a highly dependable, full time office administrator for busy fast-paced office. Responsibilities include preparing and maintaining job files, proposal preparation, NTO filings, permitting and inspection scheduling, and certified payroll. Must have specific relevant experience and knowledge, have the ability to work both independently as...

  • Office Administrator

    6 days ago

    Orlando, United States Wright of FL Full time

    **Office Administrator** The Office Administrator position will help facilitate with collection and processing of data. The Office Administrator will report to the Operations Manager, or Assistant Operations Manager. They will also help track and file employee documentation. The starting pay rate is $16/hour. **Responsibilities**: - Process time sheets...

  • Office Administration/Assistant

    14 hours ago

    Orlando, United States Closets By Design, Inc Full time

    Orlando, FL - West of Maitland Closets by Design is an international leader in the home organizing industry with over 42 successful years of delighting our clients. We are expanding our call center's admin team, with an immediate opening for a part-time office assistant/admin (24 hours per week Wed. Thurs. & Friday 9:30 am to 6:00 pm with eventual full-time...

  • Systems Administrator

    2 weeks ago

    Orlando, United States GLOTECH, Inc. Full time

    Overview GLOTECH, Inc., founded in 1995, is a privately and minority-owned company serving military, federal and commercial clients. We are a successful Information Technology firm with a large staff currently providing superior information technology and advanced engineering services around the world. Our success is built on attracting and retaining quality...

  • Office Administration/assistant

    1 month ago

    Orlando, United States Closets by Design Orlando Full time

    **Orlando, FL - West of Maitland**: **Closets by Design** has an immediate opening for a full-time office assistant/admin (36-40 hours per week) in our Call Center. 3 weekdays as well as Saturday and Sunday. **RESPONSIBILITIES**: Answer phones in a professional, courteous manner Schedule appointments with clients Organize files and documents Provide...

  • Office Administrator

    1 week ago

    Orlando, United States RAMS Skilled Trades Full time

    **OFFICE ADMINISTRATOR - Bilingual - Construction Staffing** **RAMS Skilled Trades** We are a Skilled Trades Provider for the Construction Industry. We work with the largest and smallest contractors in the state of Florida, assisting with their manpower needs. We offer a fast-paced position with growth potential in our branch located in Orlando Florida. We...

  • Associate Project Manager-Administrative Office Construction

    6 days ago

    Orlando, Florida, United States CBRE Full time

    Associate Project Manager-Administrative Office ConstructionJob ID161865Posted12-Apr-2024Service lineGWS SegmentRole typeFull-timeAreas of InterestConstruction, Project ManagementLocation(s)Austin - Texas - United States of America, Baton Rouge - Louisiana - United States of America, Birmingham - Alabama - United States of America, Dallas - Texas - United...

  • Administrative Assistant

    4 days ago

    Orlando, United States Story Lane Box Full time

    **Job Title**: Administrative Assistant **Location**: Orlando, FL **Employment Type**: Full-Time **Job Overview**: **Key Responsibilities**: **Office Management**: Maintain office supplies inventory, handle routine office maintenance, and ensure the smooth operation of office equipment. **Documentation**: Prepare and edit correspondence, reports,...

  • Administrative Assistant

    2 weeks ago

    Orlando, United States Angela Scribe Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantJob Overview:As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient functioning of our office. You will be responsible for a variety of administrative tasks, including but not limited to, managing calendars, coordinating meetings, handling...

  • Administrative Assistant

    3 weeks ago

    Orlando, United States Hype Tier Full time

    Job DescriptionJob DescriptionDescriptionHype Tier is a dynamic and innovative social media marketing agency dedicated to elevating your online presence. With a passion for creativity and a commitment to results, we specialize in crafting data-driven strategies that resonate with your audience and drive growth. As an Administrative Assistant at Opusign, you...

  • Administrative Assistant

    7 days ago

    Orlando, Florida, United States Lake Highland Preparatory School Full time

    Lake Highland's Lower School seeks an Administrative Assistant to the Director of Lower School to facilitate the efficient operation of the office of the Director of Lower School and the Lower School general office by performing a variety of clerical and administrative tasks. This is a full-time, fully benefitted, 12-month position. We encourage applicants...

  • Executive Administrative Assistant

    4 days ago

    Orlando, United States Climate Makers Inc. Full time

    Job DescriptionWe are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.To be successful as an Executive Administrative Assistant you must have excellent verbal and written...

  • Administrative Assistant

    5 days ago

    Orlando, United States DLR Group Full time

    Job DescriptionJob DescriptionWe are an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.DLR Group's Administrative team...