Executive Assistant

1 month ago

Harwich Port, United States Outer Cape Health Services Full time

A day in the life of this role: Reporting to the CEO, the Executive Administrative Assistant (EA) is responsible for administrative support to the OCHS Executive team & Board of Directors. The EA will also help to ensure successful execution of special projects as directed by the CEO & the executive team members that she/he/they support. Summary of duties: Provides administrative support for the executive team members including, but not limited to the following: calendar management (scheduling meetings & appointments), coordinating meeting & travel arrangements, writing & editing documents, & managing projects on an as needed basis Works with the CEO to manage & support the Board of Directors (BOD) as well as supporting the management of the annual work plan, strategic plan & other Board projects Coordinates staff meetings, prepares meeting materials, attends & records minutes/meeting notes for multiple meetings including Board of Directors (monthly), Finance, Governance, & Executive Committee (monthly), Leadership (weekly), All Staff (Quarterly), & Clinicians (at least monthly) Distributes, collects & organizes peer reviews for clinician staff Supports HR team & staff managers to ensure timely completion of required annual trainings. Coordinates site visits by federal, state & other regulatory agencies; & coordinates federal, state, local legislator\'s &/or funder\'s visits to OCHS sites Collaborates with staff in the development & execution of all activities & events related to National Health Center Week & other OCHS-wide events Collaborates with the HR team on the annual holiday party & other OCHS staff events & staff appreciation activities Manages confidential files, records, & documents including all Board materials Assists the development team as needed with funding events or other development activities Manage projects of various scope related to system-wide transformation, system-wide strategy & business development. Coordinate with stakeholders across OCHS in various clinical & administrative departments &, at times, external consultants, & other experts, to ensure progress of critical workstreams. Work environment: On-Site in Harwich; travel to other locations as needed. What we need from you: Bachelor\'s Degree 5+ years of experience in an administrative capacity, executive-level staff support preferred 2+ years working with BODs/Trustees Demonstrated proficiency with MS Office applications especially Word, Excel, & PowerPoint Demonstrated ability to appropriately handle & manage confidential & highly sensitive information & communication Ability to adhere to strict confidentiality standards. Demonstrated ability to make independent decisions, establish priorities, & \"manage up\" in a busy work environment Demonstrated ability to work effectively both as a team member & independently. Demonstrated ability to work in a culturally diverse & inclusive environment Organized & detail-oriented; ability to multi-task & reprioritize as necessary Excellent interpersonal skills Excellent communication skills in written & verbal English.

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