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Director of Parish Operations

2 months ago

Mt Airy, United States Archdiocese of Baltimore Full time

St. Michael Poplar Springs Parish, located in Mount Airy, Maryland, is seeking qualified candidates for a Director of Parish Operations. "The Church Exists to Evangelize" The Director of Parish Operations' focus is on the core mission priority of Mission Support as outlined in Archbishop Lori's A Light Brightly Visible 2.0 - Archdiocese of Baltimore (archbalt.org). The DPO provides comprehensive support primarily to the Pastor in the oversight and direct management of the temporal goods of the Parish. The DPO, in conjunction with the pastor, serves as the chief administrative officer for the parish and its day-to-day operations. The DPO supervises parish staff (except those reserved to the pastor), and is responsible for finance, human resources, information technology, communications, and facilities management. The DPO possesses and maintains an in-depth understanding of the Mission of the Catholic Church and of the Parish and brings that understanding to bear in all considerations and decisions made within the scope of the essential functions listed below.

Essential Functions

A. Financial:

Oversee and directly manage the financial processes of the parish. Prepare and administer annual operating and capital Parish and Preschool budgets and present to appropriate parties for review, monitor budget vs. actual on income and expenses and recommend necessary and timely adjustments.

B. Administrative:

Direct and evaluate the operation of the parish to ensure that all activities, staff, and volunteers support the Mission of the Church and Parish, to include:

  • Ensure proper maintenance and usage of the Ministry Platform(MP) census system
  • Oversee the various aspects of grant applications and administration.
  • Direct the maintenance and updating of Parish office equipment.
  • Coordinate the hiring and selection of personnel as directed by Pastor and according to Archdiocesan Human Resources and Office of Child and Youth Protection policies.
  • Assist the Pastor in establishing job descriptions, goals, and objectives for all staff.
  • Supervise all non-pastoral staff members. Effectively and timely handle any performance or other work-related concerns with staff. Keep the Pastor apprised of such concerns as needed.
  • Assist the Pastor in determining the agenda and conducting regular staff meetings.
  • Ensure that records of Pastoral Council, Finance Committee, Corporator, and similar meetings are maintained and readily available as needed
  • Ensure preschool operations are in compliance with archdiocesan policies and procedures.
C. Communications:

Oversee and support the communications efforts of the parish to engage, educate and elicit action on the part of the parish community.

D. Information Technology:

Oversee the technology resources and ensure that they meet the current and future needs of the parish. Monitor the compatibility, connectivity, and access to the network to ensure adequate availability and usage.
  • Oversee the Network Security protocols to ensure that the parish technology is adequately protected.
E. Facilities:

Oversee the ongoing usage and maintenance of the parish's real and personal property to ensure its adequacy and availability for current and future parish ministry needs.
  • Collaborate with Facilities Manager and Pastor to manage major repairs or new construction; to implement goals, oversee upkeep, and monitor the parish budget regarding facilities and the campus.
  • Serve as a Staff representative to the Parish Facilities Committee
  • Prepare, communicate, and administer security protocols for use of Parish facilities.
  • Ensure full compliance with all Archdiocesan policies for the entire campus.
  • Serve as staff representative on the Safety and Security Ministry. Ensure Emergency Response Plan (ERP) is managed.
F. Stewardship and Development:

Oversee the advancement initiatives of the parish to ensure they support the ministry needs of the parish as well as funding of future parish initiatives and capital projects.
  • Monitor trends in stewardship (weekly giving, capital campaign giving, etc.); recommend to Pastor ways to increase parishioner donations of time, talent, and treasure to insure that the Mission of the Church and the Parish can be met.
  • Collaborate with the Archdiocesan Advancement Office to increase parishioner contributions annually and to increase participation in Archdiocesan campaigns.
  • Coordinate all fund-raising efforts to minimize overlap or over solicitation of parishioners and donors.
G. Other Tasks:

As part of the parish leadership team the PDO may be asked at times to take on other responsibilities and tasks important to the mission of the parish. The PDO will be expected to ensure the appropriate resources are in place to satisfactorily complete these responsibilities and tasks, while overseeing each activity.

Position Qualifications:
  • BS/BA in a Business or Management Related Field with 5 to 10 years of related experience
  • Understanding of and ability to support the operation and mission of the Parish
  • Ability and experience in effectively leading a team and supervising staff.
  • Strong interpersonal and analytical skills
  • Strong written and oral skills; ability to deliver clear presentations to different constituencies.
  • Proficiency in Microsoft Excel, as well as other Microsoft Office Products
  • Working knowledge of QuickBooks.
  • A practicing Catholic is preferred