Administrative Assistant

2 months ago

Kansas City, United States Indoor Air Quality Association Inc Full time
Benefits:
  • Employee discounts
  • Opportunity for advancement
  • Paid time off
  • Wellness resources
Administrative Assistant needed in the Greater Kansas City area for an environmental consulting and testing company

EcoSafe Environmental Services, Inc. is a woman-owned & operated, environmental consulting and testing company. We offer opportunities for advancement through external and company-provided training/experience. Every day our employees apply their diverse skills, expertise, and knowledge to our mission of environmental due diligence and delivering creative solutions that improve our world. We'll support you as a valued member of our team, whether you're established in your career or just starting out, through training programs, hands-on experience, mentoring opportunities, and guidance from respected industry leaders.

This is an entry-level position with local city/state travel required.

Job Summary:

The Administrative Assistant will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing day-to-day tasks, and maintaining efficient workflows. This role requires a high level of organization, attention to detail, and excellent communication skills.

Key Responsibilities:
  • Office Management: Coordinate office activities and operations to ensure efficiency and adherence to company policies. Maintain office supplies and equipment; order new supplies as needed.
  • Administrative Support: Assist with daily administrative tasks, including answering phones, managing correspondence, checking and distributing mail, scheduling meetings, preparing documents, and filing paperwork.
  • Data Entry and Record Keeping: Maintain accurate records, databases, and files, including employee records, vendor information, and other documentation. Handle data entry tasks and ensure data accuracy.
  • Scheduling and Calendar Management: Organize and schedule meetings, appointments, and travel arrangements. Prepare meeting agendas, take minutes, and follow up on action items.
  • Communication: Serve as the point of contact for internal and external communications, providing prompt and professional responses to inquiries.
  • Support to Leadership: Assist management with administrative tasks, special projects, and other ad hoc duties as needed.
  • Invoicing and Billing: Assist in preparing and processing invoices, tracking payments, and coordinating with the finance department to ensure timely and accurate billing.
  • Mail Handling: Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and coordinate shipping and deliveries.
  • File and Paperwork Submission: Submit and organize files and paperwork to ensure proper documentation and record-keeping.
  • Event Coordination: Plan and coordinate company events, meetings, and conferences.
Qualifications:
  • Education: High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Experience: Minimum of 2 years of experience in an administrative or office support role preferred.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software or tools.
  • Communication Skills: Strong written and verbal communication skills.
  • Organizational Skills: Excellent organizational and time-management abilities, with attention to detail and accuracy.
  • Problem-Solving: Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
  • Interpersonal Skills: Strong interpersonal skills with a customer service mindset and ability to work well in a team.
Preferred Qualifications:
  • Experience with project management or event planning.
  • Knowledge of basic accounting or bookkeeping principles.
  • Familiarity with data entry and maintaining databases.
Benefits:
  • Paid time off and holidays
  • Retirement plan options
  • Opportunities for professional development and growth


Compensation: $15.00 - $20.00 per hour

If you're looking for a career that offers flexibility, job stability, strong compensation, and more, then you've come to the right place The indoor air quality industry needs you

The Indoor Air Quality Industry is multidisciplinary, representing various indoor air quality professionals ranging from industrial hygienists, project managers, field technicians, restoration contractors, laboratory professionals, and more. There are plenty of excellent positions out there, ready for motivated people like you to fill them.

The Indoor Air Quality Association (IAQA) is an international voluntary membership organization working to support and advance the entire IAQ industry globally. Our membership of over 1200 is diverse, ranging from large and established companies to smaller companies that are new to the industry and still growing. IAQA adds value by providing them with resources to keep up with the always changing industry. With a focus on education and networking, we help our members increase their knowledge, develop their skills, and earn jobs within the industry.

Is a career in the indoor air quality industry for you? Working with an Indoor Air Quality member company is a great career choice

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