Contract Coordinator

5 days ago

Sacramento, California, United States Kitchell Full time


Kitchell seeks an experienced and dedicated Contract Coordinator to join our Northern California region based out of Sacramento and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.

Overview

This position is responsible for ensuring consistent administration and documentation support that includes the organization of file systems and related project data in electronic file management systems, the development of Contract Agreements, and the processing of Contract Change Orders and associated exhibits. This generally includes oversight of the Contract development process, as well as development of specific standards for consultant procurements, contract workflow management, document management, and clerical functions.

Duties and Responsibilities
  • Manage and administer the invoice (internal and external vendor) workflow process
  • Manage and administer the proposal/contract workflow process
  • Develop and maintain contract tracking logs as needed to maintain the status of each contract in process
  • Assist in development and maintain templates for bid documents
  • Manage file management on SharePoint site and other PMIS
  • Fulfills clerical needs such as data entry, document management, copying, distribution of business-related matters, etc.
  • Perform document control of all requests for proposals, quotations, contracts/agreements, and related documents including insurance
  • Manage project documentation and upload to external client website
  • Present a professional and efficient image with all internal and external interactions
  • Help maintain the financial controls of the projects
  • Develop and submit agenda items for supervisory board approval
  • Manage project construction alert distribution
  • Assist with Financial Closeout of projects
  • Coordinate the preparation of contract amendments, change orders and other modifications to contract agreements
  • Use quality processes to ensure work products are consistently error free and promote Kitchell's image
  • Additional responsibilities as needed
Requirements

Experience and Education
  • Minimum 3 years of position related work experience in contracts administration or related fields is required (In the architecture, engineering, and/or the construction management industry is preferred)
  • Associates degree is strongly preferred (work experience may substitute for education credentials)
Knowledge and Skills
  • Ability to create and implement workflow processes consistently when developing requests for proposals, negotiating terms, and drafting contracts is required
  • Proficiency with the Microsoft Office Suite is required
  • Proficiency with Bluebeam Revu, Procore, and Kahua is preferred
  • Budget management experience is preferred
  • Familiarity with DIR and CUPCCAA compliance is preferred
  • Excellent verbal and written communication skills, including the ability to represent the company in a professional manner is required
  • Ability to demonstrate the competencies of achieving results, initiative, communication, and teamwork is required
  • Commitment to the values of Kitchell with attention to honesty, integrity, quality of work and customer satisfaction is required
  • The ability to provide interpersonal and effective communications via email is required
  • Capable use of English grammar, proofreading/editing and spelling is required
  • Flexibility and willingness to adapt to changing work environments
  • Innovative and proactive approach to processes and procedures
Work Environment

While performing the duties of this job, the employee regularly works in an office environment and frequently works in a construction environment. Conditions include exposure to outdoor elements, hot/cold temperatures, wet conditions, noise, atmospheric conditions, and cramped quarters. The noise level in the work environment is regularly moderate and occasionally loud.

Physical Requirements

While performing the duties of this job, the position is moderately active and the employee is required to regularly sit, talk, or hear and use hands to finger, feel and handle; frequently stand, walk and reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Must frequently lift and or move 5 pounds and occasionally lift and or move up to 20 pounds.

Travel Requirements

This opportunity is project site-based on location in Sacramento, CA.

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