Administrative Assistant

4 weeks ago

Orange City, United States McKim & Creed Full time
Description

What if you had the opportunity to do something you love and make a difference in people's lives at the same time? McKim & Creed is a company of people helping people. And that's what gets us energized. That's why we're excited to get up and go to work every day. That and the cool tools.

With almost 200 geomatics professionals on staff, McKim & Creed is one of the largest geospatial and land surveying firms in the Southeast. Since 2012, ENR Southeast has ranked McKim & Creed one of the largest surveying and mapping firms in the Southeast. And, McKim & Creed has recently been ranked lucky #13 in POB magazine's first-ever listing of the top 100 geospatial firms in the U.S.

Our staff includes 40+ professional/registered land surveyors licensed to work in more than 20 states, 60+ field crews, more than 65 survey technicians, five ASPRS-certified photogrammetrists and one certified inshore hydrographer. Our crews are based in offices as far south as Florida and as far west as Texas, and travel throughout the United States and the Caribbean to respond to our clients' land surveying needs.

Our state-of-the-art technologies, which include mobile and airborne LiDAR, utility detection instruments, vacuum excavation equipment and GNSS units, robotic total Stations and UAS's, enable us to complete projects swiftly, accurately and safely.

We have an exciting opportunity to join our team. If you want to work at a company that will help you become the best you can be, we're glad you found McKim & Creed.

WHAT WE OFFER: Join a company that puts its employees first. Ranked as one of the Best Firms to Work For, here are just some of the reasons to become part of the McKim & Creed team:

  • Employee Stock Ownership Plan (ESOP): All employees are owners & benefit from profits earned
  • Competitive pay + paid holidays, bereavement and parental, medical, and military leave
  • Multiple office locations to work from: Stick close to home or travel for a change of scenery
  • Growth opportunities & training: Grow confidently in your career with our mentoring & training options
  • Professional development: Tuition reimbursement, early career professional program, online courses & more
  • Work that makes a difference: See the direct impact your work has on our communities
  • Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way

WATCH THIS VIDEO TO LEARN MORE ABOUT WHAT IT'S LIKE TO BE A PART OF OUR TEAM

YOUR DAY TO DAY WILL INCLUDE:

  • Putting together FDOT audit packages for all state of Florida locations.
  • Frequently interacts with all levels of management and employees and occasionally interacts with clients and outside vendors.
  • Produces letters, memos and correspondence; prepares forms, tables, spreadsheets and other business typing.
  • Finalizes reports, proposals, meeting minutes, agreements and similar documents drafted by the project staff and maintains project files.
  • Assist geomatics project managers and field staff with various administrative functions such as data entry, letter preparation and mailing, running errands, meeting coordination and travel coordination.
  • Responsible for basic accounting functions such as time sheet verification, credit card reconciliations, expense reporting and invoice coding.
  • Assembles and delivers Summary of Qualification packages
  • Conducts project setups/tracking/closeout.
  • Must be able to operate office equipment.
  • Works with project teams.
  • Offers suggestions to supervisor on improvements to the flow of work or making operations flow more smoothly.
  • Performs other assigned duties as deemed necessary by supervisor.

WHAT YOU NEED:

  • High School diploma or GED required. Minimum of 5 years of administrative experience preferred.
  • Must be professional, trustworthy, self-starter, assertive, detail oriented, flexible to meet deadlines, willing to do a variety of tasks and work independently.
  • Must have experience dealing with the public, good organizational skills, and strong computer skills.
  • Excellent organizational, communication, interpersonal and administrative skills are required.
  • Excellent computer skills as applicable to the position are necessary including Microsoft Outlook, Word, Excel and PowerPoint, Adobe, and Blue Beam.
  • Must be able to keep confidential information private.
  • Must have a valid driver's license, acceptable motor vehicle record and dependable transportation.
  • Must pass pre-employment drug screen test.

WHAT WILL MAKE YOU STAND OUT:

  • Associates or Bachelor's degree preferred but not required.
  • Previous administrative experience working in a civil engineering, architectural, construction or surveying firm is preferred but not required.
  • Active involvement in community or professional activities and continuing education is desirable.
  • Knowledge of BST accounting software.
  • Knowledge of Vantagepoint.

McKim & Creed is an Equal Opportunity and Affirmative Action Employer, and VEVRAA Federal Contractor and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability status and maintains a Drug Free Workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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