Facilities Coordinator

2 weeks ago

Charleston, United States Na Ali'i Consulting & Sales, LLC. Full time
Overview

Na Ali'i is seeking a Facilities Coordinator to support the success of the Nakupuna Companies by providing facilities and administrative support in a fast-paced office environment with various moderate tasks and functional activities. This position reports directly to the Facilities Project Manager. 

Responsibilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time.

Conference Room and Team Support

  • Provide technical support for Microsoft Teams Users, including Teams Telephony handsets.
  • Assist users in the configuration, use, and setup of meeting rooms and meeting room technology
  • Responsible for clerical and organizational tasks, including organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
  • Greet employees and visitors
  • Restock office and kitchen supplies

 Facilities Maintenance 

  • Oversee all activities inside the building, ensuring health and safety standards are met and arranging for repairs when needed.
  • Plan and manage central services such as reception, security, cleaning, catering, waste disposal, and parking.
  • Place service calls as needed for office equipment under maintenance contracts.
  • Coordinate a range of facility maintenance requirements directed by the Facilities Department.

 Facilities Project Support

  • Access Control
  • Hands-on troubleshooting of issues.
  • Conduct and document regular inspections.
  • Supervise maintenance and repair of facilities and equipment.
  • Oversee facility refurbishment and renovations.
  • Implement best practices to increase efficiency.
  • Obtain quotes from vendors and suppliers.
  • Calculate and compare costs for goods and services to maximize cost-effectiveness.
  • Negotiate contracts to optimize delivery and cost savings. 
Qualifications

Skills/Qualifications: Organizational and planning, excellent communication, customer service, organization, and problem-solving skills. Problem analysis, attention to detail and accuracy, solid judgment, and decision-making ability. Takes the initiative, is adaptable, and is customer-oriented with solid judgment. FM certifications are preferred.

Education / Experience:

  • High School Diploma or GED equivalent is required. An associate degree is preferred. 
  • The ideal candidate must thoroughly know Microsoft Office 365, Windows, Office, and desktop software.
  • Experience in or working for the U.S. military is also highly desirable.
  • Must be a U.S citizen

Onsite: The position will be on-site 4 to 5 days per week.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

  • Ability to perform repetitive motions with the hands, wrists, and fingers.
  • Ability to engage in and follow audible communications in emergency situations.
  • Ability to sit for prolonged periods at a desk and working on a computer.

The Nakupuna Companies are dedicated to fostering an inclusive work environment while providing reasonable accommodations to individuals with disabilities. If you require special assistance or accommodations during your job application process, please contact recruiting@nakupuna.com

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