IT Meeting Coordinator

3 weeks ago


Kansas City, United States Polsinelli Full time

At Polsinelli,What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you

Polsinelli is looking for a detail-oriented and proactive IT Meeting Coordinator in our Kansas City office to oversee all aspects of video conferencing operations within our organization. The successful candidate will be responsible for managing video conferencing systems, scheduling meetings, providing technical support, and ensuring the smooth execution of virtual events and conferences. The candidate must be service oriented, able to communicate effectively both written and verbal form with all levels of employees including firm management. This job will focus on high level customer service within the video conferencing field.

Job Responsibilities:

1. Manage Video Conferencing Systems:

  • Use various software tools such as Cisco TMS, Zoom, MRM, and editing software to manage and support videoconferencing and audiovisual solutions
  • Troubleshoot technical issues.
  • Ensure all equipment is properly set up and operational.
2. Schedule Meetings and Events:
  • Coordinate and schedule video conferences, webinars, and virtual events.
  • Liaise with internal teams to determine scheduling requirements.
  • Send out meeting invitations and reminders to participants.
3. Provide Technical Support:
  • Offer technical assistance to users before, during, and after video conferences.
  • Assist with troubleshooting audio and video problems.
  • Work with the Video Conferencing Engineer to resolve escalated issues.
4. Ensure Quality and Compliance:
  • Monitor the quality of video and audio during conferences and address any issues promptly.
  • Keep abreast of industry trends and best practices in video conferencing technology.
5. Coordinate Virtual Events:
  • Collaborate with event organizers to plan and execute virtual conferences, seminars, and workshops.
  • Manage event registration, attendee communication, and technical requirements.
  • Provide on-site support during virtual events to ensure a seamless experience for participants.
EXPERIENCE/SKILLS
  • Ability to multi-task, work under pressure, and handle interruptions while maintaining flexibility in work assignments.
  • Ability to communicate effectively and interact with diverse personalities while maintaining a professional attitude.
  • Advanced knowledge of Zoom and Cisco TMS
  • Ability to lift and/or move computer equipment and boxes.
  • A+ and/or bachelor’s degree in a Computer related field and two plus years of experience preferred
  • Experience in supporting a Law firm preferred, but not required.


Polsinelli PC is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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