Senior Assistant Administrative

3 weeks ago

Tampa, United States Gainwell Technologies Full time
Summary

Your role in our mission

Essential Job Functions
  • Performs general office duties for department such as word-processing, photocopying, faxing, report generation, and filing; may provide specialized administrative support such as basic graphic creation for presentations and documents.
  • Performs routine office duties according to business unit/functional area such as entering information into databases, compiling and analyzing simple data, and preparing reports and presentations to convey results.
  • Coordinates outgoing department correspondence; may create original correspondence; assembles, addresses and mails documents; distributes incoming mail to appropriate personnel.
  • Distributes documents to department employees such as faxes, staff calendars, or proposal responses; photocopies documents as necessary; ensures documents are received by appropriate employees.
  • Schedules meetings and off-site functions; reserves conference rooms as appropriate; coordinates specific business unit/functional area activities as appropriate.
  • Orders basic office and computer supplies as needed in order to ensure adequate supply. Contacts appropriate repair persons to service office equipment as needed to ensure continuous service.
  • Answers incoming calls and routes calls to appropriate personnel; records messages and delivers to appropriate personnel; researches and responds to routine inquiries.
  • Registers personnel for conferences and classes. May coordinate travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel.
Basic Qualifications
  • High school diploma or G.E.D.
  • Two or more years of administrative assistance experience
  • Experience working with administrative practices and procedures
  • Experience working with industry writing style such as grammar, sentence form, and structure
Other Qualifications
  • Skills in utilizing presentation and database software
  • Good communication skills
  • Office equipment skills such as faxing and photocopying
  • Good personal computer and business solutions software skills
  • Good interpersonal skills for answering telephones and communicating with all levels of employee
  • Good organization skills to balance work and prioritize tasks
  • Ability to work independently with minimal supervision
Work Environment
  • Office environment


What we're looking for

What you should expect in this role

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