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Administrative Assistant Shine

1 month ago

Tampa, United States Senior Connection Center Full time

**General Description**

Equal Opportunity/Affirmative Action Employer. This is a position focusing on providing administrative support for the Serving Health Insurance Needs of Elders (SHINE) Program, Volunteer Manager/SHINE Liaison, Community Services Outreach Coordinator and staff.

**Responsibilities**
- Provides administrative support for SHINE, Outreach and the Advisory Council.
- Edits, proofreads and types correspondence, reports, memoranda and other documents.
- Maintains all volunteer personnel files and rosters, tracks volunteer hours and compiles volunteer reports for SHINE.
- Compiles quarterly DOEA Volunteer Activity Report and follows through on DMV Volunteer Recruiting prospects.
- Prepares materials for outreach events, partners and clients, as needed.
- Assists with the coordination of volunteer training and recognition programs.
- Maintains databases and filing system to support volunteer activities.
- Prepares volunteer travel forms for review by Volunteer Manager/SHINE Liaison.
- Coordinates with local SHINE leadership to create and maintain in-office volunteer schedule on a monthly basis.
- Assists with voice mail, screenings and call assignments for the SHINE program, as needed.
- Prepares reports, evaluation and other required program documentation, as needed.
- Submits press releases to local media including print, television and radio.
- Coordinates meeting set up, mail outs and compilation of meeting minutes for Advisory Council.
- Performs project research through the Internet and other sources.
- Provides back up coverage to handle main telephone lines, opening and distribution of mail and other duties related to this function.
- Other related duties as assigned.

**Minimum Education and Experience**
- Minimum education and related experience:

- Associate’s Degree and one (1) year of experience; or
- High School Graduate or Equivalent and two (2) years of experience
- Successful completion of applicable background screening required.
- Any exceptions to the minimum requirements must be approved by the President and CEO.

**Required Skills and Knowledge**
- Advanced word processing, spreadsheet and database skills including Microsoft products.
- Ability to type correctly 60 words per minute.
- Ability to pay careful attention to detail with excellent knowledge of grammar and spelling.
- Ability to work with minimum direction.
- Ability to organize and prioritize work effectively.
- Ability to relate positively to older individuals, the general public, Agency and community representatives.

Pay: $16.83 per hour

Expected hours: 37.5 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

Application Question(s):

- Are you willing to complete a Level II Background Screening, if required?

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Administrative Assistant: 2 years (preferred)

Work Location: In person

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