Anticipated Administrative Assistant

6 days ago

York, United States Central York School District Full time
Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
12/4/2024

Location:
Educational Service Center
NOTICE OF ANTICIPATED CONFIDENTIAL SUPPORT STAFF VACANCY
EDUCATIONAL SERVICE CENTER

ADMINISTRATIVE ASSISTANT (Central Registration and Volunteer/Rental Coordinator)
8.0 HOURS PER DAY
260 DAYS PER YEAR

JOB SUMMARY:
Provide administrative support, under the direction of the Assistant to the Superintendent for Administration, specific to central registration, volunteer clearance processing, and facility rentals.

PRIMARY DUTIES AND RESPONSIBILITIES:
  • Conduct registration of all new students to the District and process enrollment for Kindergarten Registration (annually).
  • Collect and verify required enrollment documents, including proof of residency, birth certificates, immunization records, and other relevant documentation.
  • Verify residency in the Central York School District and specific school boundaries.
  • Refer unresolved issues of residency to the appropriate administrator, as directed.
  • Communicate with parents/guardians, building secretaries, and district personnel, providing information and assistance regarding registration and enrollment procedures.
  • Respond to inquiries via phone, email, and in person.
  • Input, maintain, and update student enrollment records in the student information system (SIS), ensuring data accuracy and compliance with district policies.
  • Collaborate with the PIMS Administrator/Data Base Manager to ensure accurate entry and maintenance of student enrollment records in the student information system (SIS).
  • Maintain accurate and organized records related to the student registration and enrollment process.
  • Ensure compliance with student privacy and confidentiality regulations.
  • Collaborate with school administration, building secretaries, guidance counselors, and other district personnel to facilitate a smooth transition of students into the educational system.
  • Collaborate with the Director of Communications to maintain the registration portal on the District website.
  • Serve as the first point of contact for volunteer applications.
  • Review volunteer application, including background check paperwork, for completion and compliance, under the guidance of Human Resources.
  • Maintain volunteer database and print/distribute volunteer badges.
  • Process District facility rental requests in the facilities management platform (FMX).
  • Confirm rental approvals or denials with respective applicants.
  • Maintain master rental calendar in the facilities management platform (FMX).
  • Communicate verification of approved rental to the appropriate building following CYSD School Board approval.
  • Provide coverage for front desk receptionist as needed.
  • Perform other duties as assigned by Supervisors.
QUALIFICATIONS:
  • High School Diploma or equivalent required
  • Previous administrative support experience preferred
  • Ability to handle confidential information appropriately
  • Excellent computer skills, preferably with Microsoft Office (primarily Word and Excel), database, email, and Internet applications
  • Ability to operate office equipment
  • Must have current PA Criminal, PA Child Abuse and FBI Criminal History Background Checks

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