Administrative Assistant

7 days ago


New York, United States Pioneer Data Systems Full time
Position Details:
Our client, a world-leading Pharmaceutical Company in New York, NY is currently looking for an Administrative Assistant I to join their expanding team.

Job Title: Administrative Assistant I / Pharma Industry / Hybrid Work
Duration: 12 months contract, extendable up to 36 months
Location: New York, NY
Hybrid Role: Onsite 2-3 days per week

Note:
The client has the right-to-hire you as a permanent employee at any time during or after the end of the contract.
You may participate in the company group medical insurance plan

Job Description:
Administrative Assistant

Summary:
Join our team as an Administrative Assistant in a hybrid role based in New York City, NY.
You will provide crucial administrative support to the US Litfulo / Cibinqo Team, ensuring smooth operations and efficient coordination of various tasks.

Responsibilities:
Provide administrative support to the US Litfulo / Cibinqo Team, including complex calendar management, travel and expense report support
Schedule and coordinate, 1:1s, department meetings, as needed some meeting management and logistics
Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems
Work closely with outside vendors, providing support when needed with meeting scheduling and office space
Manage Purchase Order's through the Ariba, also working with budget coordinator in tracking payment of invoices as requested
Support different marketing optional projects and initiatives as needed
Work closely with the Administrative Assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow

Qualifications:
Associate's degree with a minimum of 3+ years of relevant working experience
Proficient in the use of Microsoft Office products, specifically Word and Excel (experience with pivot tables and Vlookups required)
Experience with Microsoft Outlook calendar management
Excellent time management skills are required
Concur experience preferred
Budget experience preferred

Location:
This is a hybrid role in New York City, NY

  • New York, United States Ultimate Staffing Services Full time

    We are searching for an experienced Administrative Assistant to work in Midtown, NY for a global financial investment firm. The Administrative Assistant role a variety of challenges and opportunities for growth. This position requires individuals who Administrative Assistant, Administrative, Assistant, Project Management, Skills, Staffing, Travel


  • New York, United States Leake & Watts Services Inc Full time

    The Administrative Assistant will provide clerical and administrative support to the Training, Performance Evaluation and Monitoring (PEM), and Diversity, Fairness, and Belonging (DFB) Departments. Job Responsibilities: General Responsibilities. Coor Administrative Assistant, Administrative, Assistant, Monitoring, Data Entry


  • New York, United States Robert Half Full time

    Job DescriptionJob DescriptionA NYC Wellness & Fitness company is seeking a strong administrative/ sales assistant to support the sales team on a contract capacity into 2025. This Administrative/ Sales assistant will be responsible for putting decks together, scheduling with sales teams for webinars, setting up events via Zoom, ad hoc tasks as needed. A...


  • New York, United States Touro College & University System Full time

    Provides assistance to the Director of Education under limited supervision, coordinates and performs a variety of administrative and operational support duties for the Medical Imaging Program, including but not limited to directing calls and routine Administrative Assistant, Administrative, Assistant, Processing


  • New York, United States Marconi Technologies Full time

    Company Description Marconi Technologies is a leader in technological innovation and radio communication, specializing in Telecommunication and Life Safety Technology. With expertise in Auxiliary Radio Communication Systems, Bi-Directional Amplifier/Distributive Antenna Systems, and Cellular Boosters, we are dedicated to providing robust options and ensuring...


  • New York, United States Dow Jones & Co. Inc. Full time

    Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of Administrative Assistant, Business Operations, Administrative, Assistant, Equipment Maintenance


  • New York, United States New York Life Insurance Company Full time

    Location Designation: Hybrid - 3 days per week Duties & Responsibilities: The Administrative Assistant will support the Americas Distribution Team of New York Life Investment Management (NYLIM). This individual will interact and serve as the first li Administrative Assistant, Administrative, Assistant, Operations, Skills, Diversity, Insurance


  • New York, United States Connection Full time

    Introduction You’re a multitasker, capable of moving a mile a minute and keeping everyone else on track. There’s an art and a science to a well-organized calendar—and nothing makes you happier than an empty inbox. Overview Connection Services has a fantastic opportunity for an IT Administrative Assistant in New York, NY. A well-established, active,...


  • New York, United States The Custom Group of Companies Full time

    Our client, the oldest Reform synagogue in New York City is seeking an Administrative Assistant. This is a long-term temporary position with potential to convert to a perm job. The work schedule is Monday – Friday, 9am – 5pm (35-hour work week)The pay rate range is $28.00 - $30.00 per hour and depends on experience. Job DescriptionThe ideal Clergy...


  • New York, United States buerke Full time

    Job OverviewOur organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. ResponsibilitiesManage the work process by...


  • New York, United States ProMed Staffing Resources Full time

    Admin/ Medical assistant opening for a Urology practice in upper Manhattan. 80% front office 20% clinical back office. Must have one year experience. Temp to direct hire. Administrative Assistant, Assistant, Administrative, Staffing


  • New York, United States The Goodkind Group, LLC Full time

    Seeking a Career Administrative Assistant to work in the IT Training department of a very prestigious law firm! This role is for someone who has administrative assistant experience and wants to be an administrative assistant as their career!Responsibilities include supporting the IT Training department with all administrative tasks, answering multi-line...


  • New York, United States The Goodkind Group, LLC Full time

    Seeking a Career Administrative Assistant to work in the IT Training department of a very prestigious law firm! This role is for someone who has administrative assistant experience and wants to be an administrative assistant as their career!Responsibilities include supporting the IT Training department with all administrative tasks, answering multi-line...


  • New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...


  • New York, United States HMG Plus Full time

    About HMG+HMG+ is a highly acclaimed front-of-house hospitality firm, known for its exceptional staffing and training services. Whether it's for individual gatherings, corporate events, grand functions, or large-scale events, HMG+ consistently delivers amiable and expertly trained personnel including servers, bartenders, captains, coat check attendants, and...


  • New York, United States Phaxis - Support Services Full time

    Job DescriptionJob DescriptionWE ARE A NON-PROFIT FIRM SEEKING AN ADMINISTRATIVE ASSISTANT TEMP TO PERM! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointmentsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...


  • New York, United States Phaxis - Support Services Full time

    Job DescriptionJob DescriptionWe are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...


  • New York, United States New Wave People Full time

    M-F 8hr  9AM to 5PM with 30 minute unpaid lunch Possible Hybrid Administrative Assistant Job Description  This Administrative Assistant position will be required to provide administrative support to nutritionists by developing and scheduling monthly program reviews. This position will perform duties related to sponsor trainings and workshops such as,...


  • New York, United States Blackstone, Inc. Full time

    Blackstone is the worlds largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people Administrative Assistant, Administrative, Assistant, Asset Manager, Travel


  • New York, United States Russell Tobin Full time

    Job Title: Administrative AssistantLocation: New York, NYIndustry: Financial ServicesPay Range: $30-40/hourContract: 6-12 monthsJob Description:We are seeking a motivated and detail-oriented Administrative Assistant to support our executive team in the banking industry. This position is ideal for someone looking to grow their career in a fast-paced financial...