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Business Support Associate

2 months ago

Miramar, United States VSE Full time
SUMMARY: The Business Support Associate serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. The position requires a great degree of discretion, planning, flexibility, and organization. This role will facilitate positive contact and communications between customers and company staff and perform administrative duties. This position involves coordinating various administrative and operational tasks, ensuring smooth and efficient business processes.

DUTIES & RESPONSIBILITIES:

Responsibilities include, but are not limited to:
  • Presents a professional and welcoming image of the company.
  • Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.
  • Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
  • Maintains inventory of office supplies; orders new supplies as needed.
  • Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
  • Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
  • Provides clerical and administrative support to management.
  • Always oversees and maintains reception area in a neat and orderly condition.
  • Sends internal sales quotes as needed.
  • Supports the organization and distribution of Customer Service mailbox.
  • Assists senior leaders with Expense reports through Concur.
  • Plans and coordinates company events, such as lunches, employee celebrations, and leadership events.
  • Other duties as assigned.
MINIMUM REQUIREMENTS:
  • High school diploma or equivalent (GED)
  • No work experience needed.
  • Excellent communication and interpersonal skills.
  • Ability to promote a positive image of the company.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced environment.
  • Basic understanding of administrative and clerical procedures and systems.
  • Proficient with Microsoft Office Suite or related software.
PREFERRED REQUIREMENTS:
  • 1+ years of administrative or clerical experience.
  • Bilingual: English/Spanish
  • Prior entry level aviation experience is a plus.
OTHER:
  • The selected applicant will be subject to a background check and drug testing.
VSE is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state or local law.

At VSE, we don't just hire employees; we nurture careers and champion well-being. We understand that our success is driven by the people who make up our incredible team, and that's why we're committed to providing a workplace that goes beyond just a job-it's a place where you can truly flourish. When you choose VSE, you're choosing a company that prioritizes YOU.

Let us tell you why:

Time Off: Enjoy Paid Time Off to relax and recharge.

Family Support: We offer Paid Maternity Leave and Paid Bonding Leave, along with access to our Employee Assistance Program, ensuring your family's well-being.

Education: Pursue your educational goals with Tuition Reimbursement for Undergrad, Technical, and Graduate Programs.

Financial Security: We offer a 401(k) and Employee Stock Purchase Plan to secure your financial future.

Healthcare: Your health is essential, and we provide Health, Dental, and Vision Care.

Flexible Spending: Take advantage of HSA, FSA, and Dependent Care plans for added flexibility.

Insurance: We've got you covered with Short-Term and Long-Term disability insurance.

Competitive Salaries: Your hard work is rewarded with competitive salaries. Ready to be part of a company that values you as much as your skills and expertise?

Join VSE and let's take your career to new heights while ensuring your well-being every step of the way. Come grow with us. Your future begins here. Apply TODAY

Other details
  • Job Family Administration
  • Pay Type Hourly


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